At a Glance
- Tasks: Provide essential support to senior managers, manage diaries, and coordinate departmental processes.
- Company: Join the Specialty & Integrated Medicine team at Leeds Teaching Hospital NHS Trust.
- Benefits: Gain valuable NHS experience while developing your administrative and HR skills.
- Other info: Inclusive environment welcoming diverse backgrounds; ideal for those looking to make an impact.
- Why this job: Perfect for those seeking a dynamic role with opportunities for growth and learning.
- Qualifications: Strong organisational skills, IT proficiency, and a willingness to learn about HR.
The predicted salary is between 37338 - 44962 £ per year.
Are you an experienced administrator with excellent communication, digital and process coordination skills? Specialty & Integrated Medicine (SIM) is recruiting for a key member of our services business support team. This exciting opportunity is perfect for someone with existing NHS experience, who may be looking for a role with a varied business support focus, whilst still supporting clinical services and operations. The post-holder will be confident in diary management and open to learning and being part of new processes.
The post-holder will work within the management administration team to provide an excellent PA service to senior managers in SIM, as well as leading on a number of departmental processes. This is a key role within the SIM service and involves significant planning and stakeholder communication.
Responsibilities- Provide secretarial support to the Triumvirate management team, including diary management, stakeholder liaison, word processing, system administration, drafting correspondence, reviewing inboxes, and servicing regular/ad hoc meetings (preparing agendas and taking minutes), updating lists, online resources and maintaining file systems.
- Lead departmental processes and support the entire management team, including senior managers in SIM.
- Manage HR recruitment and staff exit processes, developing HR knowledge as required.
- Use IT skills to produce reports, analyse basic data, and maintain content management systems (e.g. SharePoint, WordPress); proficiency in Microsoft Excel is essential.
- Administer Patient Advice Liaison Service, support health safety review processes, log IT and estates issues, and provide general office administrative support (printing, laminating, photocopying).
- Work with the Staff Engagement Advisor to plan and support SIM's social media output (e.g. Twitter) and manage staff intranet content; strong writing and social platform knowledge is advantageous.
- Work independently with minimal supervision, using initiative to develop new procedures, guide staff and coach them to ensure Trust policies are followed.
- Highly organised with the ability to cope with a high pressure workload and interruptions.
- Strong HR knowledge or willingness to develop this knowledge.
- Excellent IT skills, including Microsoft Excel and familiarity with content management systems such as SharePoint and WordPress.
- Strong writing skills and knowledge of social media platforms and internal communications.
- Ability to produce reports and analyse basic data.
- Ability to work independently with minimal supervision.
Personal Assistant in Leeds employer: Job Search Place Limited
Leeds Teaching Hospital NHS Trust is an exceptional employer, offering a dynamic work environment where your contributions directly support clinical services and operations. With a strong commitment to employee growth, we provide opportunities for professional development, particularly in HR and IT skills, while fostering a culture of inclusivity and collaboration. Join us in making a meaningful impact within the NHS, where your role as a Personal Assistant will be valued and supported.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to your contacts in the NHS or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to a Personal Assistant role. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Bring along examples of your work, like reports or presentations, to demonstrate your IT prowess and organisational skills during interviews. It’s all about making a lasting impression!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Personal Assistant in Leeds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your relevant NHS experience and any specific skills that match the job description, like diary management and IT proficiency. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share examples of your past experiences that demonstrate your organisational skills and ability to work under pressure. Let us know what excites you about joining our team!
Show Off Your IT Skills:Since the role requires strong IT skills, make sure to mention your proficiency in Microsoft Excel and any experience with content management systems like SharePoint or WordPress. We love seeing candidates who are tech-savvy and ready to tackle digital challenges!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll find all the details you need right there!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant role and its responsibilities. Familiarise yourself with diary management, stakeholder communication, and the specific processes mentioned in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your IT Skills
Since proficiency in Microsoft Excel and content management systems like SharePoint and WordPress is essential, be prepared to discuss your experience with these tools. Bring examples of reports you've created or data you've analysed, and if possible, practice a few basic tasks beforehand to boost your confidence.
✨Prepare for Scenario Questions
Expect questions that assess how you handle high-pressure situations and interruptions. Think of specific examples from your past experiences where you successfully managed competing priorities or resolved conflicts. This will showcase your organisational skills and ability to work independently.
✨Demonstrate Strong Communication Skills
As a Personal Assistant, excellent communication is key. Be ready to discuss your writing skills and any experience you have with social media platforms. You might even want to prepare a brief example of how you've effectively communicated with stakeholders or contributed to internal communications in previous roles.
