At a Glance
- Tasks: Support teams with mail, document services, and meeting room management.
- Company: Join Irwin Mitchell, a leading firm with a supportive culture.
- Benefits: Enjoy 25 days holiday, flexible pension schemes, and paid volunteering days.
- Other info: Great opportunities for personal growth and a welcoming work environment.
- Why this job: Be part of a dynamic team and make a real difference every day.
- Qualifications: Strong time management, attention to detail, and Microsoft 365 skills required.
The predicted salary is between 22000 - 26000 £ per year.
The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may include document services (post, scanning, reprographics), porterage services, office service centre management (stationery stock control, ordering, and paper replenishment for MFD devices), meeting room (internal and client) and reception support, moves and changes, and archiving support.
Key Responsibilities
- Receipt, sort and distribute all incoming and outgoing mail & courier deliveries.
- Regularly collect outgoing items from floors and account for all such items following processes and procedures in place.
- Assist with all scanning requests received to support the wider office in digital ways of working.
- Deliver document services, including the collection, processing, and delivery of copy, print, finishing, and scanning requests according to priority.
- Assist with reprographics and manage the processing of larger requests.
- Troubleshoot 1st line faults with the MFDs (e.g. paper jams).
- Maintain an agreed level of stationery & copy paper in all print devices and replenish from stock as required.
- Refill MFDs with paper to ensure all paper trays are full.
- Ensure all such areas are tidied throughout the day.
- Provide cover for Reception / Front of House as required, ensuring a professional and welcoming experience for colleagues and clients.
- Assist with the booking of meeting rooms and car parking facilities for internal and external clients when required.
- Deliver porterage services, including moving furniture, equipment, and other items, and setting up or adjusting meeting room layouts as required.
- Support the Office Manager and wider Facilities team by responding to ad hoc facilities requests in a timely and helpful manner.
- Complete all required training to competently perform duties and accept personal responsibility for maintaining a safe working environment.
- Ensure all equipment is maintained and fit for purpose, reporting issues promptly where necessary.
- Raise any concerns over Health & Safety breaches in accordance with Company Procedure.
- Travel to other offices to support with absence cover in the wider team and as and when the business requires.
About You
- Ability to follow policy & procedure.
- Time management skills - with the ability to plan work to meet challenging, conflicting and/or demanding pressures & timescales.
- Ability to use Microsoft 365 tools (Outlook, Teams, basic Excel).
- Proactive with a keen eye for detail.
- Confident in working alone and using initiative.
- Ability to work as a team.
- Responsive to changing environments.
- Excellent written and verbal communication skills.
Benefits
- 25 days holidays as standard plus bank holidays - You can 'buy' up to 35hrs of extra holiday too.
- Generous and flexible pension schemes.
- Volunteering days - Two days of volunteering every year for a cause of your choice (fully paid).
- Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
Equal Opportunity Employer
Irwin Mitchell LLP is an equal opportunity employer.
Facilities Assistant (Leeds) employer: Job Search Place Limited
Irwin Mitchell is an exceptional employer, offering a supportive work environment in Leeds where Facilities Assistants can thrive. With generous benefits such as 25 days of holiday plus bank holidays, flexible pension schemes, and opportunities for personal growth through volunteering, employees are encouraged to develop their skills while contributing to a positive workplace culture. The company values teamwork and initiative, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant (Leeds)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with current employees at Irwin Mitchell. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for the interview by practising common questions related to facilities management. Think about how your skills can help with document services and office support. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Microsoft 365 tools, especially Outlook and Teams. Being comfortable with these will give you an edge, as they’re essential for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Facilities Assistant (Leeds)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Facilities Assistant role. Highlight your relevant experience in document services, office management, and any previous roles that showcase your ability to follow procedures and manage time effectively.
Show Off Your Skills:Don’t forget to mention your proficiency with Microsoft 365 tools like Outlook and Teams. We love seeing candidates who can demonstrate their tech-savviness, especially when it comes to managing tasks and communication.
Be Professional Yet Approachable:Since this role involves front-of-house duties, it's important to convey a friendly and professional tone in your written application. Let your personality shine through while maintaining a level of professionalism that reflects our values at StudySmarter.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Job Search Place Limited
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with tasks like document services, mail sorting, and meeting room management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Time Management Skills
Since the job involves juggling multiple tasks, be ready to discuss how you prioritise your workload. Prepare examples from past experiences where you successfully managed conflicting deadlines or handled urgent requests. This will demonstrate your ability to thrive under pressure.
✨Brush Up on Microsoft 365
As the role requires using tools like Outlook and Teams, make sure you're comfortable with these applications. If you can, practice using basic Excel functions too. Being able to talk about your proficiency with these tools will give you an edge during the interview.
✨Demonstrate Your Proactive Nature
Employers love candidates who take initiative. Think of instances where you've gone above and beyond in previous roles, whether it was improving processes or helping colleagues. Sharing these stories will highlight your proactive attitude and fit for the team.
