At a Glance
- Tasks: Coordinate projects, manage records, and support technical sales teams.
- Company: Join a dynamic team in Ipswich with a focus on innovation.
- Benefits: Competitive salary, onsite parking, and professional development opportunities.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Be part of exciting projects and enhance your administrative skills.
- Qualifications: Experience in admin roles and strong organisational skills required.
The predicted salary is between 28000 - 34000 £ per year.
Location: Ipswich, England
Sector: Admin & Secretarial
Salary: £28,000.00 to £34,000.00 per annum
Working hours: 9-5:30pm; Parking onsite available.
Key Requirements- Responsible for setting up new projects and maintaining accurate project records within Salesforce
- Save key emails and documents to ensure a clear and traceable project history
- Issue project documentation to customers and clients, including:
- Specifications
- Quotations
- Survey reports
- Guarantees and warranties
- Support Technical Sales Managers by:
- Requesting design information
- Formatting and issuing specifications and reports
- Ensuring all documentation is complete and ready before sending
- Uploading Quality Assurance (QA) reports and scores
- Assisting in coordinating defect investigations and associated documentation
- Helping progress quoted projects that are not actively being followed up, supporting conversion when capacity allows
- Support agreed commercial activities, including:
- Booking and coordinating CPD (Continuing Professional Development) sessions
- Providing administrative support for approved installer processes, including onboarding, audits, renewals, and certification
- Scheduling installer training and maintaining accurate records
- Supporting logistics and administration for corporate hospitality and trade and commercial events
- Booking hotels for approved commercial activity
- Act as a recognised secondary point of contact for customers and clients
- Communicate clearly with customers, TSMs, and internal teams
- Proactively chase missing information and flag issues early
- Maintain a clear and accurate flow of information throughout the project lifecycle
- Ensure support is planned and purposeful rather than reactive
- Keep Salesforce and project data accurate and up to date
- Follow agreed processes and ways of working
- Highlight poor-quality inputs or ineffective handovers that cause rework
- Suggest practical improvements to reduce inefficiencies and improve workflow
- Manage workload effectively and meet agreed deadlines
- Communicate clearly and professionally
- Build knowledge of systems, processes, and project workflows
- Participate in team meetings, reviews, and continuous improvement initiatives
- Experience in an administrative, coordination, or project support role
- Strong organisational skills with excellent attention to detail
- Ability to manage multiple tasks and priorities
- Clear written and verbal communication skills
- Comfortable using Microsoft 365 and CRM systems (training provided)
- A practical, problem-solving mindset
- Experience in construction, technical services, or building products
- Experience using Salesforce or similar CRM systems
- Understanding of project-based work and technical documentation
- Focus on tasks that deliver clear purpose and outcomes
- Escalate work that does not support project, customer, or commercial objectives
- Maintain high standards for accuracy, completeness, and consistency
- Challenge unclear or incomplete information rather than working around it
- Communicate proactively, flagging risks, delays, and issues early
- Support TSMs in progressing projects without undermining their ownership
- Act confidently as a professional secondary contact for customers
- Prioritise workload effectively and speak up when capacity is stretched
- Use Salesforce and other systems correctly—avoid workarounds that reduce visibility or create inefficiencies
- Identify and suggest improvements that reduce duplication, delays, and wasted effort
- Demonstrate professionalism, integrity, and respect in all interactions
Technical Administration Co-ordinator in Ipswich employer: Job Search Place Limited
As a Technical Administration Co-ordinator in Ipswich, you will join a dynamic team that values collaboration and continuous improvement. The company offers a supportive work culture with opportunities for professional development, ensuring that employees can grow their skills while contributing to meaningful projects. With competitive salaries, onsite parking, and a focus on quality and efficiency, this role provides a rewarding environment for those looking to make a significant impact in the administrative sector.
We think you need these skills to ace Technical Administration Co-ordinator in Ipswich
Project Coordination
Salesforce
Documentation Management
Communication Skills
Organisational Skills
Attention to Detail
Problem-Solving Mindset
