At a Glance
- Tasks: Lead and manage administrative teams while ensuring smooth patient flow in a dynamic medical environment.
- Company: Join a forward-thinking Medical Division with a focus on innovation and teamwork.
- Benefits: Full-time, permanent role with opportunities for personal and professional growth.
- Other info: Fast-paced environment with the chance to develop your leadership abilities.
- Why this job: Make a real impact in healthcare by supporting clinicians and enhancing patient services.
- Qualifications: Degree level education or equivalent experience, plus strong organisational and communication skills.
The predicted salary is between 37338 - 44962 £ per year.
An exciting opportunity has arisen for a highly motivated and hardworking individual to join the Medical Division as an Administration Manager on a full-time, permanent basis. This is an exciting time to join a fast paced, forward thinking Division. Excellent interpersonal, communication and organisational skills are essential. This role will be demanding but equally rewarding and will require daily interaction with staff at all levels including senior management and clinicians. To succeed in this position the post holder will require the ability to manage multiple and competing priorities whilst ensuring needs of the Administration Teams are met. The post holder should be able to influence and persuade on Administration matters.
Main duties:
- Management of Administrative Teams as allocated.
- Responsibility for the delivery of specific key performance indicators (KPIs).
- Work in conjunction with the Deputy General Manager and other Service Units and relevant staff within Trust, and external agencies, to ensure the optimum administrative flow of patients through outpatient and inpatient services.
- Support the Deputy General Manager in the delivery of Service Unit business objectives taking personal responsibility for designated tasks.
- Provide an administrative and note taking service for meetings within the Division to include preparation of agendas, circulation of documents prior to meetings, minute taking and chasing actions as allocated/requested.
Person Specification:
Education and Qualifications:
- Educated to degree level or equivalent or relevant experience.
- 5x GCSEs C grade or equivalent to include English and Mathematics.
Skills, Knowledge and Abilities:
- Experience of managing own workload and meeting tight deadlines.
- Proven ability to work under pressure and deal with difficult / stressful situations.
- Knowledge of booking processes for both inpatient and outpatient episodes.
- Highly developed knowledge of Microsoft Office applications.
- Ability to effectively communicate both verbally and in writing to a wide range of people.
- Minute taking and report producing skills.
Experience:
- Previous experience of office management.
- Experience of taking and transcribing minutes.
- Experience of dealing with confidential or sensitive issues.
- Experience of working in a NHS Trust environment and interaction with consultants, clinicians and senior managers.
Personal Attributes:
- Ability to work as a team member or independently.
- Self-confident and flexible approach to tasks and the needs of the service.
- Ability to manage and inspire a team.
- Able to work to deadlines.
- Aware of own development needs.
- Good communication and influencing skills.
- Highly effective customer relationship skills.
Other Factors:
- Ability to fulfil the travel requirements of post.
- Satisfactory employment checks.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Administration Manager in Hereford employer: Job Search Place Limited
Join our dynamic Medical Division as an Administration Manager, where you'll thrive in a fast-paced environment that values innovation and teamwork. We offer a supportive work culture with opportunities for professional growth, ensuring you can develop your skills while making a meaningful impact on patient care. Located within a reputable NHS Trust, you'll benefit from engaging with a diverse range of professionals and contributing to the delivery of high-quality healthcare services.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Manager in Hereford
✨Tip Number 1
Network like a pro! Reach out to your connections in the medical field and let them know you're on the hunt for an Administration Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for Administration Manager roles and practice your responses. Highlight your experience with managing teams and handling tight deadlines, as these are key skills they'll be looking for.
✨Tip Number 3
Show off your organisational skills! When you get the chance to meet with potential employers, bring along examples of how you've successfully managed multiple priorities in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for the perfect Administration Manager position. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Administration Manager in Hereford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight your management experience and any relevant qualifications to show us you're the perfect fit for the Administration Manager role.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this opportunity and how your background aligns with our needs. Don’t forget to mention your interpersonal skills and ability to manage multiple priorities!
Showcase Your Communication Skills:Since this role involves daily interaction with various staff levels, make sure your application demonstrates your strong communication abilities. Use clear and concise language, and don’t shy away from sharing examples of how you've effectively communicated in past roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Stuff
Make sure you understand the key responsibilities of an Administration Manager in a medical setting. Brush up on your knowledge of booking processes for inpatient and outpatient services, as well as the specific KPIs mentioned in the job description. This will show that you're not just interested in the role, but that you’re prepared to hit the ground running.
✨Showcase Your Communication Skills
Since this role requires excellent interpersonal skills, be ready to demonstrate your ability to communicate effectively. Prepare examples of how you've successfully interacted with various stakeholders, including senior management and clinicians. Practising clear and concise responses will help you shine during the interview.
✨Demonstrate Your Organisational Skills
The ability to manage multiple priorities is crucial for this position. Think of specific instances where you’ve juggled competing tasks or deadlines. Share these experiences during the interview to illustrate your organisational prowess and how you can keep the administrative flow smooth.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving abilities under pressure. Think about challenging situations you've encountered in previous roles, especially those involving sensitive issues or tight deadlines. Be ready to explain how you handled them and what the outcomes were.
