At a Glance
- Tasks: Provide essential admin support to the Community Link Worker Programme and senior management team.
- Company: Join NHS Lanarkshire, dedicated to patient care and community health.
- Benefits: Enjoy 35 days annual leave, NHS pension, and discounts.
- Other info: Be part of a diverse team with excellent career growth opportunities.
- Why this job: Make a real difference in healthcare while developing your skills.
- Qualifications: HND or equivalent experience in administration; strong Microsoft Office skills required.
The predicted salary is between 29970 - 36483 £ per year.
About The Organisation
Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services. We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services, Corporate & Property & Support Services, and Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.
The Role
An exciting opportunity has arisen for an Administrator to join the Community Link Worker (CLW) Programme in NHS Lanarkshire. We are looking for a motivated, confident and organised individual to provide comprehensive administrative and data support to the senior management team, as well as assist the wider CLWs on a daily basis. You should be educated to HND level or have equivalent experience. Advanced knowledge and skills of all Microsoft Office packages is essential, and experience gained in a health care setting would be advantageous. Experience in data input and cleansing information to support the creation of service activity reports for operational management on a regular basis is also vitally important for this post. This is a crucial role within the CLW Programme and the successful candidate must be a team player. You must also be able to use your initiative to identify and implement improved administrative systems to support the smooth running of the service. You will possess a high standard of interpersonal, verbal and written communication skills with an aptitude to work to deadlines and at times under pressure with minimal supervision.
Responsibilities
This post provides secretarial and administrative support to the Locality Management Team which is led by the Locality General Manager. This post is line managed directly by the Operational Service Manager but is accountable to the LGM and/or the Service Development Managers for the provision of comprehensive secretarial support across the wide range of Locality business. The Locality forms part of the North & South Community Health Partnerships for NHSL and NHS Greater Glasgow & Clyde. There are 10 localities as follows:
- North CHP - Airdrie, Motherwell, Wishaw, Coatbridge, Bellshill & Northern Corridor
- South CHP - Clydesdale, Hamilton, East Kilbride, Cambuslang/Rutherglen
What You’ll Bring
- Professional qualification i.e. HNC in a relevant discipline (Business Admin/Secretarial Studies/Public Administration) or equivalent previous experience in a secretarial role (at least 5 years experience as a department/personal secretary)
- Well-developed interpersonal skills in customer care
- Excellent communication skills
- Good organisational and planning skills
- A driving licence is required; this must be a full UK/EU/EEA licence
What we Offer
- Annual Leave - 35 days including public holidays
- Generous NHS pension scheme
- Annual incremental salary progression
- Paid sick leave increasing with length of service
- NHS discounts and more
Equal Opportunities
NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience or any other dimension that can be used to differentiate people from one another. Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.
Application
This advert may close early if we receive a high number of applications, so we encourage you to apply early.
Management Team Secretary in Hamilton employer: Job Search Place Limited
NHS Lanarkshire is an exceptional employer that prioritises patient care and values each team member's contribution to delivering high-quality healthcare services across diverse communities. With a strong commitment to employee development, generous benefits including 35 days of annual leave, a robust pension scheme, and a supportive work culture that embraces diversity, NHS Lanarkshire offers a fulfilling environment for those seeking meaningful careers in healthcare administration.
StudySmarter Expert Advice🤫
We think this is how you could land Management Team Secretary in Hamilton
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Job Search Place Limited.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Job Search Place Limited.
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We think you need these skills to ace Management Team Secretary in Hamilton
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Job Search Place Limited.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Job Search Place Limited.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Job Search Place Limited. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Job Search Place Limited. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Job Search Place Limited
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Job Search Place Limited’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
