At a Glance
- Tasks: Support clinical teams with admin tasks, organise meetings, and manage diaries.
- Company: Creffield Medical Group, a supportive healthcare environment.
- Benefits: Part-time hours, flexible schedule, and a chance to make a difference.
- Other info: Opportunity for growth in a dynamic medical setting.
- Why this job: Join a dedicated team and enhance your organisational skills in healthcare.
- Qualifications: Previous PA experience, strong IT skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
About the Role
Creffield Medical Group are seeking an experienced PA/Secretary to join our team to provide support to our clinical teams. This position is offered on a part time basis for 22.5 hours per week over 3 days - Monday, Tuesday and Fridays. You will be supporting teams at both our sites, West Bergholt and Nayland Surgeries, working under the direction of the Practice Manager and GP Partners.
Responsibilities
- Supporting the clinical teams with day to day administration tasks
- Organising meetings and scheduling adjustments
- Preparing documentation for meetings and taking minutes
- Dealing with enquiries, medical notes and results letters
- Managing the teams diaries and rotas
- Managing annual leave requests
- Providing cover for other teams PAs
- Liaising with external agencies to resolve patient issues
- Assisting with reports and gathering of statistics
About the Candidate
- Previous PA/secretary experience essential.
- Audio- and touch-typing skills.
- Strong administrative experience and good organisational skills.
- NHS experience/knowledge of medical terminology desirable.
- Excellent general IT skills including MS Office and experience of working with a clinical system.
- Excellent communication skills.
- Ability to multi task and to work accurately under pressure.
Disclosure and Barring Service Check
Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Personal Assistant/Secretary in Great Bentley employer: Job Search Place Limited
Creffield Medical Group is an excellent employer, offering a supportive work environment where you can make a meaningful impact on patient care. With flexible part-time hours and a collaborative culture across our West Bergholt and Nayland Surgeries, we prioritise employee growth and development, ensuring that our team members have the resources they need to thrive in their roles. Join us to be part of a dedicated team that values your contributions and fosters a sense of community.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant/Secretary in Great Bentley
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who might know someone at Creffield Medical Group. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by brushing up on your NHS knowledge and medical terminology. We want you to feel confident discussing how your previous PA experience can support the clinical teams effectively.
✨Tip Number 3
Show off your organisational skills! During the interview, be ready to share examples of how you've managed diaries, scheduled meetings, or handled multiple tasks under pressure. We love hearing about real-life experiences!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for passionate individuals who are eager to join our team.
We think you need these skills to ace Personal Assistant/Secretary in Great Bentley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous PA/secretary experience. We want to see how your skills match the role, so don’t be shy about showcasing your audio- and touch-typing skills, as well as your strong administrative background.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Creffield Medical Group. Mention your NHS experience or knowledge of medical terminology if you have it, and let us know how you can support our clinical teams.
Show Off Your IT Skills:We’re looking for someone with excellent general IT skills, especially in MS Office. Make sure to mention any experience you have with clinical systems too, as this will give you an edge in your application.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Stuff
Make sure you brush up on your knowledge of medical terminology and NHS practices. Familiarise yourself with the specific duties of a PA/Secretary in a clinical setting, as this will show that you're serious about the role and understand what’s required.
✨Show Off Your Skills
Prepare to demonstrate your audio- and touch-typing skills during the interview. You might be asked to complete a quick typing test or discuss how you've used these skills in previous roles. Be ready to share examples of how your strong organisational skills have helped you manage multiple tasks effectively.
✨Be Ready to Multi-task
Since the role involves juggling various responsibilities, think of examples from your past where you successfully managed multiple tasks under pressure. This will help you illustrate your ability to stay calm and organised, which is crucial for a Personal Assistant.
✨Communicate Clearly
Excellent communication skills are key for this position. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you handle enquiries and liaise with external agencies, as this will be an important part of your role.
