At a Glance
- Tasks: Support solicitors with case files, legal documents, and client enquiries.
- Company: Join a dynamic legal team in Glasgow with a focus on client-centred services.
- Benefits: Gain valuable experience in a fast-paced environment with diverse responsibilities.
- Other info: Opportunity for career growth and training support in a collaborative setting.
- Why this job: Perfect for organised individuals who thrive on multitasking and making an impact.
- Qualifications: Excellent communication, audiotyping skills, and proficiency in Microsoft 365 required.
The predicted salary is between 24000 - 28000 £ per year.
Reporting to the Head of Office, you'll provide efficient support to solicitors, maintaining case files, drafting legal documents, and managing enquiries.
Full time; Fixed term (18 months)
Application deadline: Sunday 25 August, midnight
You’ll need excellent communication and audiotyping skills to efficiently handle administrative tasks, from diary management to invoice processing, ensuring smooth operations. You’ll also support the delivery of client‑centred legal services across the network. This role offers diverse responsibilities, including facilities tasks and training support, making every day dynamic and rewarding.
If you’re an organised, fast typist who is competent using Microsoft 365 applications and thrives in a fast‑paced environment, apply now and be part of our team!
Main Duties and Responsibilities- Assisting solicitors by performing administrative case related tasks
- Maintaining and updating case files within the case management system
- Audio and copy typing, drafting legal and other documents for your own office and across the PDSO network
- Reception duties with client and contact enquiries
- Dealing with all incoming and outgoing mail through various communication methods
- Processing case documents including downloading, photocopying and scanning
- Diary management
- Processing invoices and requisitioning goods and services through our internal purchasing system
- Using and monitoring Legal Aid Online (LAOL)
- Assist the Network and Systems Coordinator with delegated tasks
- Facilities tasks including Health and Safety, First Aid and Fire Safety
- Departmental training on administrative procedures including work planning and allocation for new business support colleagues
- Other general office and administrative tasks.
How to apply: Full details about the role and an online application are available through our recruitment portal.
Vacancy: Secretarial Administrator - Glasgow employer: Job Search Place Limited
As a Secretarial Administrator at our Glasgow office, you'll join a supportive and dynamic team dedicated to delivering exceptional legal services. We pride ourselves on fostering a collaborative work culture that encourages professional growth and development, offering comprehensive training and diverse responsibilities that keep each day engaging. With a focus on employee well-being and a commitment to client-centred service, we provide an excellent environment for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Vacancy: Secretarial Administrator - Glasgow
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or at networking events. Ask them about their experiences and any tips they might have for landing the Secretarial Administrator role.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative tasks and legal support. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Show off your skills! Bring examples of your previous work, like documents you've typed or organised. This will demonstrate your competence in Microsoft 365 and your ability to handle diverse responsibilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team in Glasgow.
We think you need these skills to ace Vacancy: Secretarial Administrator - Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the Secretarial Administrator role. We want to see how your background aligns with the tasks like diary management and audio typing.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team in Glasgow. Mention specific examples of your organisational skills and experience with Microsoft 365 applications.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your application reflects your ability to convey information clearly. We love seeing candidates who can articulate their thoughts well, so don’t hold back!
Apply Through Our Website:Don’t forget to submit your application through our recruitment portal! It’s the easiest way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretarial Administrator. Familiarise yourself with tasks like maintaining case files, audio typing, and managing enquiries. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Typing Skills
Since this role requires excellent audiotyping skills, practice your typing speed and accuracy before the interview. You might even want to mention any relevant experience or tools you’ve used, like Microsoft 365 applications, to highlight your competence in handling administrative tasks.
✨Prepare for Scenario Questions
Expect questions that assess how you handle real-life situations, such as managing multiple tasks or dealing with difficult clients. Think of examples from your past experiences where you successfully navigated similar challenges, and be ready to share them during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
