Project Administrator - Corporate Services in Glasgow

Overview

The role is for a Project Administrator within the Programme Management Office at NHS Greater Glasgow and Clyde. You will contribute to the strategic direction of NHS Greater Glasgow and Clyde by providing comprehensive administrative and organisational support. You will be supporting the Head of Corporate Programmes, the Director of Corporate Services and Governance, and senior and executive team members.

Details

• Location: JB Russell House, Gartnavel Royal Hospital
• Duration: Fixed-term, 2 years
• Working pattern: Full-time, 36 hours per week, Monday to Friday

Sponsorship eligibility: All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde can only issue a Certificate of Sponsorship where these are met.

Key responsibilities

• Deliver a high level of administrative and secretarial support, acting as the first point of contact for managers and teams within the Programme Management Office.
• Organise and manage high-profile meetings and events, including preparing agendas and papers, diary coordination, minute taking and tracking of follow-up actions.
• Manage communications effectively by handling correspondence, responding to enquiries, and drafting routine and complex communications.
• Support the production of accurate reports, presentations and documentation, including collating information from multiple sources and maintaining up-to-date project and programme records.
• Provide direct administrative support to the Head of Corporate Programmes and Head of Business, contributing to the efficient running of the department and supporting wider corporate objectives.

Qualifications and experience

You should have the necessary knowledge and skills to work confidently across a wide range of information technology systems and packages, including intranet and internet resources, SharePoint, MS Teams, Microsoft Word, Microsoft Access, Microsoft Outlook, PowerPoint, Microsoft Excel and Microsoft Project. Familiarity with general office equipment and digital communication tools is essential.

• Competence in the use of a range of computer packages evidenced by experience or formal qualification, e.g. ECDL.
• Conversant with office procedures and systems and able to demonstrate prior experience in a secretarial or administrative role.
• Recognised qualification is desirable in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 3, or significant relevant equivalent practical experience.

What we offer

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays.
• Membership of the NHS Pension Scheme, including life insurance benefits.
• Salary Sacrifice Car Benefit Scheme.
• Development opportunities including study bursaries, e-learning and classroom-based courses.
• Enhanced pay for working public holidays.
• NHS discounts on a wide range of goods and services.
• Confidential employee support and assistance, including counselling and psychological therapies.

Equality, diversity and inclusion

NHSGGC encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ. NHSGGC recognises the importance of work life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full time hours can be accommodated, flexible working will be included as a topic for discussion during the recruitment process. NHSGGC is a Forces Friendly Employer. We welcome applications from across the Armed Forces community and recognise military skills, experience and qualifications throughout the recruitment and selection process.