Personal Assistant - Senior Management Team in Glasgow

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

Join NHS Greater Glasgow and Clyde as a Personal Assistant and play a pivotal role in supporting senior leaders to deliver high-quality, patient-centred services. You will provide a comprehensive administrative and organisational service at the heart of decision‑making. This dynamic and varied role requires initiative, professionalism and attention to detail to support the smooth running of services that impact patient care. NHSGGC is committed to fostering a positive and inclusive working environment where your skills are valued and your development is supported. If you thrive in a fast-paced setting and enjoy making a difference behind the scenes, this is an excellent opportunity to build a rewarding career.

Duration, Location, and Working Pattern:

• Duration: Permanent
• Location: Royal Hospital For Children
• Hours: Full Time (36 Hours)
• Working Pattern: Monday-Friday

Key responsibilities:

• Provide a comprehensive administrative and secretarial service to senior management, ensuring smooth day‑to‑day operations.
• Act as a key communication link between internal teams, senior leaders and external stakeholders, handling enquiries professionally.
• Manage complex diaries, arranging and prioritising meetings and appointments efficiently.
• Prepare high‑quality correspondence, reports, presentations and meeting documentation.
• Organise and attend meetings, including minute taking and timely distribution of notes and actions.
• Maintain accurate filing systems and manage data, ensuring confidentiality and compliance with policies.
• Support a range of administrative processes, including HR systems, recruitment activity and performance reporting.

Knowledge, training, qualifications and/or experience required to do the job:

• HNC or SVQ3 in Secretarial Studies, Business Administration, or equivalent experience.
• Proficient in Microsoft Office 365 applications, including Word, Excel, PowerPoint and Outlook.
• Excellent organisational skills with the ability to prioritise and manage a busy and varied workload.
• Strong communication skills with the ability to engage confidently with a wide range of stakeholders.
• Experience of diary management, minute‑taking, and producing high‑quality documents and reports.
• Ability to work independently using initiative while also contributing effectively as part of a team.
• High level of professionalism with the ability to maintain confidentiality and work under pressure.

What we offer:

• A wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
• A minimum of 27 days annual leave, increasing with length of service, plus public holidays.
• Membership of the NHS Pension Scheme, including life insurance benefits.
• Salary Sacrifice Car Benefit Scheme.
• Development opportunities including study bursaries, e-learning and classroom‑based courses.
• Enhanced pay for working public holidays.
• NHS discounts on a wide range of goods and services.
• Confidential employee support and assistance, including counselling and psychological therapies.