At a Glance
- Tasks: Support multidisciplinary teams in delivering high-quality care to children and families.
- Company: Join NHS Greater Glasgow and Clyde, a leader in healthcare services.
- Benefits: Enjoy 27+ days of annual leave, NHS pension, and flexible working options.
- Other info: Opportunities for professional development and a supportive team environment.
- Why this job: Make a real difference in children's lives while developing your administrative skills.
- Qualifications: HNC in Secretarial Studies or equivalent experience required.
The predicted salary is between 29970 - 36483 £ per year.
The role: As a Business Support Assistant within Specialist Children's Services at NHS Greater Glasgow and Clyde, you will play a crucial role supporting multidisciplinary teams to deliver high quality care to children and families. This varied and rewarding role requires administrative expertise, initiative and organisational skills to keep services running smoothly. You will work independently for much of the time while remaining a valued and trusted member of the wider team.
Duration, Location, and Working Pattern:
- Templeton Business Centre
- Monday to Thursday, 09:00 to 17:00 and 09:00 to 16:30 on Fridays
- Fixed term until 31st March 2027
Key responsibilities:
- Provide comprehensive secretarial and administrative support to multidisciplinary clinical teams
- Act as a key point of contact for patients, families, staff and external agencies, managing enquiries with professionalism and empathy
- Arrange, amend and manage patient appointments using electronic patient management systems
- Prepare high quality correspondence, reports, presentations and other documentation, including audio typing
- Support meetings by preparing agendas, papers, minutes and following up on agreed actions
- Supervise and support business support staff, ensuring effective cover, induction and ongoing development
- Maintain accurate records, systems and data reporting to support safe, efficient service delivery
Knowledge, training, qualifications and/or experience required:
- Recognised qualification in Administration, such as HNC in Secretarial Studies or Business Administration or SVQ Level 3 or equivalent experience
- Proven experience working in an administrative or secretarial role with a strong understanding of office systems and procedures
- Advanced keyboard and typing skills, including audio typing with a high level of accuracy
- Confident use of IT systems, including Microsoft Office applications and electronic record systems
- Excellent organisational skills with the ability to manage competing priorities and frequent interruptions
- Strong communication skills with a good command of written and spoken English
- A proactive, team focused approach with attention to detail and a commitment to continuous development
What we offer:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
Equal Opportunity and Diversity:
NHS Greater Glasgow and Clyde encourages applications from all sections of the community and is committed to promoting equality, diversity and inclusion. NHS Greater Glasgow and Clyde recognises the importance of work life balance and offers a range of flexible working options where service needs allow. Flexible working will be included as a topic for discussion during the recruitment process. NHS Greater Glasgow and Clyde is a Forces Friendly Employer and welcomes applications from across the Armed Forces Community.
Clinical Admin & Meetings Coordinator in Glasgow employer: Job Search Place Limited
NHS Greater Glasgow and Clyde is an exceptional employer, offering a supportive work culture that prioritises the well-being of its staff while delivering high-quality care to children and families. With generous benefits such as a minimum of 27 days annual leave, NHS pension scheme membership, and opportunities for professional development, employees are encouraged to grow and thrive in their roles. Located at the Templeton Business Centre, the organisation promotes a healthy work-life balance and values diversity, making it an ideal workplace for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Admin & Meetings Coordinator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the NHS or related fields on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by practising common questions. Think about how your skills match the role of Clinical Admin & Meetings Coordinator. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed competing priorities or improved processes in previous roles. This will highlight your fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Clinical Admin & Meetings Coordinator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Clinical Admin & Meetings Coordinator role. Highlight your administrative expertise and any relevant experience in supporting multidisciplinary teams. We want to see how you can bring your skills to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about working with children and families, and how your organisational skills will help us deliver high-quality care. Keep it professional but let your personality show through!
Showcase Your IT Skills:Since the role requires confident use of IT systems, make sure to mention your proficiency with Microsoft Office and any electronic record systems you've used. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our fantastic team at NHS Greater Glasgow and Clyde!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clinical Admin & Meetings Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like managing patient appointments and supporting multidisciplinary teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed competing priorities or handled interruptions. Be ready to discuss how you keep things running smoothly, as this will highlight your ability to thrive in a busy environment.
✨Communicate with Empathy
As you'll be acting as a key point of contact for patients and families, it's essential to convey empathy during the interview. Practice responding to questions in a way that reflects your understanding of the emotional aspects of the role. This will help you connect with the interviewers and show that you can handle sensitive situations with care.
✨Prepare for IT and Systems Questions
Given the importance of IT systems in this role, brush up on your knowledge of Microsoft Office applications and electronic record systems. Be prepared to answer questions about your experience with these tools and how you've used them to improve efficiency in previous roles. This will demonstrate your technical competence and readiness for the job.
