At a Glance
- Tasks: Support teams with mail, document services, and meeting room management.
- Company: Join Irwin Mitchell, a dynamic and inclusive workplace.
- Benefits: Enjoy 25 days holiday, flexible pension schemes, and paid volunteering days.
- Other info: Great opportunity for career growth and personal development.
- Why this job: Be part of a supportive team and develop essential skills in a fast-paced environment.
- Qualifications: Strong time management, attention to detail, and proficiency in Microsoft 365.
The predicted salary is between 24000 - 28000 £ per year.
The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may include document services (post, scanning, reprographics), porterage services, office service centre management (stationery stock control, ordering, and paper replenishment for MFD devices), meeting room (internal and client) and reception support, moves and changes, and archiving support.
Key Responsibilities
- Receipt, sort and distribute all incoming and outgoing mail & courier deliveries.
- Regularly collect outgoing items from floors and account for all such items following processes and procedures in place.
- Assist with all scanning requests received to support the wider office in digital ways of working.
- Deliver document services, including the collection, processing, and delivery of copy, print, finishing, and scanning requests according to priority.
- Assist with reprographics and manage the processing of larger requests.
- Troubleshoot 1st line faults with the MFDs (e.g. paper jams).
- Maintain an agreed level of stationery & copy paper in all print devices and replenish from stock as required.
- Refill MFDs with paper to ensure all paper trays are full.
- Ensure all such areas are tidied throughout the day.
- Provide cover for Reception / Front of House as required, ensuring a professional and welcoming experience for colleagues and clients.
- Assist with the booking of meeting rooms and car parking facilities for internal and external clients when required.
- Deliver porterage services, including moving furniture, equipment, and other items, and setting up or adjusting meeting room layouts as required.
- Support the Office Manager and wider Facilities team by responding to ad hoc facilities requests in a timely and helpful manner.
- Complete all required training to competently perform duties and accept personal responsibility for maintaining a safe working environment.
- Ensure all equipment is maintained and fit for purpose, reporting issues promptly where necessary.
- Raise any concerns over Health & Safety breaches in accordance with Company Procedure.
- Travel to other offices to support with absence cover in the wider team and as and when the business requires.
About You
- Ability to follow policy & procedure.
- Time management skills - with the ability to plan work to meet challenging, conflicting and/or demanding pressures & timescales.
- Ability to use Microsoft 365 tools (Outlook, Teams, basic Excel).
- Proactive with a keen eye for detail.
- Confident in working alone and using initiative.
- Flexible 'Can Do' Attitude.
- Ability to work as a team.
- Responsive to changing environments.
- Excellent written and verbal communication skills.
Our Benefits
- 25 days holidays as standard plus bank holidays - You can 'buy' up to 35hrs of extra holiday too.
- Generous and flexible pension schemes.
- Volunteering days - Two days of volunteering every year for a cause of your choice (fully paid).
- Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
Irwin Mitchell LLP is an equal opportunity employer.
Facilities Assistant (Chichester) employer: Job Search Place Limited
Irwin Mitchell is an exceptional employer, offering a supportive work environment for Facilities Assistants in Chichester. With generous benefits such as 25 days of holiday plus bank holidays, flexible pension schemes, and opportunities for personal growth through volunteering days, employees are encouraged to thrive both personally and professionally. The company fosters a collaborative culture where initiative and teamwork are valued, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant (Chichester)
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at Irwin Mitchell. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions related to facilities management. Think about how your skills match the job description and be ready to share examples of your past experiences.
✨Tip Number 3
Show off your tech skills! Since the role involves using Microsoft 365 tools, brush up on your knowledge and be ready to demonstrate your proficiency during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining the team at Irwin Mitchell.
We think you need these skills to ace Facilities Assistant (Chichester)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Facilities Assistant role. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Attention to Detail:Since this role involves a lot of document services and office management, it’s crucial to demonstrate your keen eye for detail. Use specific examples in your application that show how you've successfully managed similar tasks in the past.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the role. Remember, less is often more!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the Facilities Assistant position. Plus, it’s super easy!
How to prepare for a job interview at Job Search Place Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Facilities Assistant role. Familiarise yourself with the key responsibilities like document services, mail handling, and meeting room management. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Time Management Skills
Since the job requires juggling multiple tasks, be ready to discuss how you manage your time effectively. Prepare examples of past experiences where you successfully handled conflicting priorities or tight deadlines. This will show that you can thrive under pressure.
✨Demonstrate Your Proactive Attitude
The company values a 'Can Do' attitude, so come prepared with examples of when you took initiative in previous roles. Whether it’s solving a problem or improving a process, showing that you’re proactive will set you apart from other candidates.
✨Practice Your Communication Skills
As a Facilities Assistant, you'll need excellent written and verbal communication skills. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask them about the team dynamics or office culture to show your interest.
