At a Glance
- Tasks: Support facilities and admin functions to ensure a safe and efficient working environment.
- Company: Join a vibrant team at our Didcot studio, dedicated to excellence.
- Benefits: Enjoy 26 days holiday, private medical insurance, and a range of perks.
- Other info: Dynamic role with opportunities for social events and personal growth.
- Why this job: Make a real difference in creating a welcoming and compliant workplace.
- Qualifications: Strong admin skills, attention to detail, and familiarity with health and safety.
The predicted salary is between 30000 - 40000 £ per year.
Facilities and Administration Assistant - fully onsite at the Didcot studio. The position supports facilities and administration functions, ensuring buildings are compliant and staff have a safe, well maintained working environment.
Shift patterns:
- Early: 07:30 Monday - Friday
- Mid: 08:00 Monday - Friday
- Late: 10:00 Monday - Friday (weekend or longer shifts may be needed)
Responsibilities:
- Oversee and prioritise tasks across all facilities to ensure efficient daily operations.
- Provide comprehensive administrative assistance, which includes managing phone calls, processing mail, coordinating courier services, and handling collections and deliveries.
- Greet visitors with a warm and professional attitude.
- Monitor and replenish office supplies, refreshments, personal protective equipment (PPE) and inventory for the snack shop.
- Ensure compliance with health and safety standards by conducting risk assessments, organising fire drills, and tracking training needs; maintain firefighting equipment and conduct checks on fire alarms, sprinkler systems, fire extinguishers and EML.
- Maintain accurate building signage and manage security systems, including key control.
- Plan and carry out Portable Appliance Testing (PAT) and keep related records current.
- Assist in organising company social events and the upkeep of the games library.
- Adopt a proactive approach to maintaining the office's overall condition and appearance.
- Ensure efficient completion of meeting documentation and various administrative tasks such as photocopying, scanning, and filing.
Qualifications:
- Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
- Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
- Proficient in Microsoft Office Suite and other pertinent software applications.
- Strong organisational abilities complemented by meticulous attention to detail.
- Available for out-of-hours callouts after training.
- A valid driving licence and access to a vehicle is desirable.
Benefits:
- 26 days holiday + bank holidays (increase with service; up to 31 days after 5 years).
- BUPA Private Medical Insurance, healthcare cash plan, including dental and vision.
- Life Assurance, Income Protection & Critical Illness Cover.
- Enhanced Family Leave.
- Interest-Free, Tax-Free loans.
- Enhanced Pension Scheme.
- EAP - a range of Mental Health and Wellbeing Support.
- Additional benefits include a wide range of discounts, freebies and social events.
Facilities and Administration Assistant employer: Job Search Place Limited
Join a dynamic team at our Didcot studio, where we prioritise employee well-being and professional growth. As a Facilities and Administration Assistant, you'll enjoy a supportive work culture that values your contributions, alongside comprehensive benefits such as private medical insurance, generous holiday allowances, and opportunities for personal development. Our commitment to a safe and engaging work environment, coupled with regular social events, makes us an excellent employer for those seeking meaningful and rewarding employment.
