At a Glance
- Tasks: Organise daily operations and manage job assignments for engineers and service professionals.
- Company: Join a leading facilities management team at Rolls-Royce in Derby.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Fast-paced role with a focus on problem-solving and customer liaison.
- Why this job: Be the backbone of operations and ensure customer satisfaction in a dynamic setting.
- Qualifications: Strong organisational skills and experience in coordinating jobs or managing teams.
The predicted salary is between 30000 - 40000 £ per year.
Location: Raynesway, Derby (on client site Rolls‑Royce) – on‑site – 40hrs per week (Mon‑Fri)
About the role: Facilities Administrator – organise daily operations, assign jobs to engineers & service professionals, maintain records on Corrigo and SharePoint.
Responsibilities:
- Assign jobs to engineers and service professionals at the beginning and end of each workday
- Input updates onto data collection systems and send emails to service professionals when required (callouts or quotations)
- Raise Purchase Order Requests (POR) for materials and planned jobs, ensuring necessary resources are available
- Create proposals on Corrigo for works over £1k, provide detailed information and pricing
- Attach relevant documents (job reports, costs, funding requests) onto Corrigo for easy reference
- Address customer queries via phone, email or Corrigo system
- Follow up with service professionals to ensure timely response and resolution of callouts
- Book subcontractors onto job sites using designated booking forms and maintain schedule on shared calendar
- Close Work Orders on Corrigo after successful completion, ensuring accurate recording and documentation
- Create and organize folders on SharePoint to store documents and maintain a structured filing system
- Raise remedial actions or follow-ups following service visits to ensure customer satisfaction
- Ensure compliance documents are accurately saved and securely stored according to company guidelines
Qualifications:
- High level of organisation and attention to detail
- Strong oral and written communication skills
- Ability to prioritise tasks and manage time efficiently
- Proficiency in using Corrigo and other relevant software applications
- Experience coordinating jobs or managing service professionals preferred
- Familiarity with procurement processes and experience raising purchase orders
- Ability to multitask and work in a fast‑paced environment
- Strong problem‑solving abilities and professionalism handling customer inquiries
- Working knowledge of Microsoft Office applications
- Knowledge of compliance and regulatory requirements a plus
- Understanding of service delivery and customer liaison
Equal Opportunity Employer: JLL is an Equal Opportunity Employer and provides reasonable accommodations to individuals with disabilities.
Facilities Administrator employer: Job Search Place Limited
At JLL, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of Derby at the prestigious Rolls-Royce site. Our Facilities Administrators benefit from a supportive culture that prioritises employee growth and development, alongside competitive benefits and a commitment to work-life balance. Join us to be part of a team that values your contributions and fosters a collaborative atmosphere where every day brings new opportunities for meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their operations, especially if they use systems like Corrigo and SharePoint. This shows you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As a Facilities Administrator, you'll need to address customer queries and liaise with service professionals. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Administrator role. Highlight your organisational skills and experience with software like Corrigo and SharePoint. We want to see how you can manage tasks and coordinate jobs effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and problem-solving abilities, and don’t forget to show your enthusiasm for working with us at StudySmarter.
Showcase Relevant Experience:When filling out your application, make sure to showcase any relevant experience you have in managing service professionals or coordinating jobs. We love seeing how you've tackled similar challenges in the past!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Job Search Place Limited
✨Know Your Tools
Familiarise yourself with Corrigo and SharePoint before the interview. Being able to discuss how you've used these tools in past roles or how you would approach using them can really impress the interviewer.
✨Show Off Your Organisation Skills
Prepare examples that showcase your organisational skills. Think of times when you successfully managed multiple tasks or coordinated jobs for service professionals. Be ready to explain your thought process and how you prioritised tasks.
✨Communicate Clearly
Since strong communication is key for this role, practice articulating your thoughts clearly. You might be asked to handle a mock customer query, so think about how you'd respond professionally and effectively.
✨Understand the Company Culture
Research JLL and their values. Understanding their commitment to customer satisfaction and compliance will help you align your answers with what they’re looking for. It shows you’re not just interested in the job, but also in being part of their team.
