At a Glance
- Tasks: Support directors with admin tasks, diary management, and HR processes.
- Company: Join a leading company committed to inclusivity and employee growth.
- Benefits: Enjoy retail discounts, private healthcare, and tailored benefits packages.
- Other info: Opportunities for personal development in a dynamic work environment.
- Why this job: Be part of a supportive culture while developing your professional skills.
- Qualifications: Strong organisational skills and ability to handle multiple tasks.
The predicted salary is between 30000 - 40000 £ per year.
To support two directors with secretarial duties and diary management. To ensure all HR and payroll processes and admin are followed within the required timescales.
Primary Responsibilities
- Maintain all staff personnel files in accordance with current HR procedures, including:
- Monthly payroll updates: add new starters/leavers to HR system, monitor maternity/paternity leave, statutory recoveries, student loans, driving offences, and other payroll requirements.
- Scan HR files and documents onto the HR system (Success Factors).
- Prepare offer letters, employment contracts and new starter information packs.
- Follow HR procedures and take care of new starters and leavers, prepare reference packs and coordinate with Line Managers for smooth entry/departure.
- Measure and report staff absence using internal and Bupa systems, monitor trends and notify line managers where appropriate, and follow up on required paperwork.
- Attend disciplinary or grievance meetings as a note taker for HR or Line Manager.
- Director diary management.
- Maintain company car records, order replacement/hire vehicles, and keep P46 tax records.
- Monitor Director's inbox during absences, print emails, collate and address urgent queries.
- Arrange travel and accommodation for Directors, including flights, hotel bookings and diary updates.
- Handle Director expenses.
- Prepare for meetings, book lunches or pastries, and serve teas and coffee.
- Field queries from external companies to the relevant department.
- Take meeting minutes, actions, and distribute to the relevant people.
- Perform any other duties required to meet the needs of the business.
Experience, Qualifications, Technical Requirements
- Exceptional administrative and organisational skills with the ability to multi task and prioritise workload.
- Excellent telephone manner.
- Self starter who can be extremely flexible in daily work.
- Ability to work under pressure and maintain complete confidentiality.
What we offer
We provide standard benefits including retail discounts, company funded life insurance and private healthcare, a quality pension scheme with company contributions, a discounted house purchase scheme, car leasing scheme, and share plans. You can tailor your benefit package with options such as additional annual leave or adding dependants. We offer industry leading professional training and development, opportunities for growth and personal development, and a supportive culture where everyone can feel at home.
Inclusivity Statement
As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We collaborate with individuals who have disabilities and long term health conditions, ensuring barriers are eliminated in employment opportunities. We guarantee an interview to applicants with a disability who meet the minimum role requirements.
Executive Secretary employer: Job Search Place Limited
At Taylor Wimpey, we pride ourselves on being an exceptional employer, offering a supportive work culture that values inclusivity and personal growth. As an Executive Secretary, you will benefit from a comprehensive benefits package, including private healthcare and a quality pension scheme, alongside industry-leading training opportunities to help you thrive in your career. Our commitment to diversity ensures that every employee feels valued and at home, making it a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Secretary
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Job Search Place Limited!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Job Search Place Limited.
We think you need these skills to ace Executive Secretary
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Job Search Place Limited. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Job Search Place Limited and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Job Search Place Limited. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Job Search Place Limited's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Job Search Place Limited
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Job Search Place Limited.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Job Search Place Limited will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Job Search Place Limited and how you would contribute to adapting HR strategies.
