At a Glance
- Tasks: Coordinate estates and transport operations across multiple sites, ensuring smooth functionality.
- Company: Join a well-established organisation with a focus on teamwork and impact.
- Benefits: Enjoy a competitive salary, generous pension, and 26 days annual leave.
- Other info: Ongoing training and development opportunities for career growth.
- Why this job: Make a real difference in a hands-on role with varied responsibilities.
- Qualifications: Strong organisational skills and experience in administration or operational coordination.
The predicted salary is between 30000 - 40000 £ per year.
We are working on behalf of a well‑established organisation to recruit an Estates Administrator & Transport Coordinator. This is a pivotal role supporting the smooth operation of estates and transport functions across multiple sites. If you are highly organised, proactive and enjoy being at the centre of operations, this is an opportunity to step into a varied role where you can make a genuine impact.
The Role
Acting as a central point within the Estates function, you will provide essential administrative and operational support. You'll coordinate transport, oversee compliance processes, manage systems and act as a key liaison between internal teams and external partners. This is a hands‑on role offering significant variety and responsibility.
Key Responsibilities
- Estates Coordination
- Act as the primary contact for Estates‑related queries from staff, contractors and suppliers
- Manage shared inboxes and phone lines, ensuring efficient handling of all enquiries
- Provide day‑to‑day administrative support across the Estates function
- Transport & Fleet
- Manage the minibus booking system and scheduling
- Oversee driver rotas, route planning and training requirements
- Ensure fleet compliance including MOT, insurance, tax and servicing
- Resolve transport‑related issues such as delays, incidents and complaints
- Compile and analyse transport data for reporting purposes
- Team Support & Line Management
- Line manage drivers and an administrative apprentice
- Support development, training and performance management
- Compliance & Systems
- Maintain accurate records including compliance logs, risk assessments and asset registers
- Manage service contracts, ensuring documentation and performance tracking is up to date
- Act as the main user for CAFM/CRM systems, including training and internal audits
- Maintain contractor records and ensure compliance documentation is current
- Procurement & Resources
- Order supplies, PPE and uniforms in line with procurement policies
- Track deliveries, manage stock levels and ensure value for money
- Operational Responsibilities
- Support emergency procedures and communications when required
- Provide on‑call cover where necessary
- Contribute to continuous improvement of systems and processes
Candidate Profile
- Strong organisational skills with the ability to manage multiple priorities
- Confident communicator, able to engage with a range of stakeholders
- Experience within administration, estates, facilities or operational coordination
- Comfortable managing systems, data and compliance processes
- Experience of supervising or managing staff is advantageous
Package
- Competitive salary
- Generous pension scheme
- 26 days annual leave plus bank holidays
- Ongoing training and development opportunities
Estates & Transport Coordinator employer: Job Search Place Limited
Join a well-established organisation as an Estates & Transport Coordinator, where you will play a crucial role in ensuring the smooth operation of estates and transport functions across multiple sites. With a strong emphasis on employee growth, you will benefit from ongoing training and development opportunities, a competitive salary, and a generous pension scheme, all within a supportive work culture that values proactive engagement and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Estates & Transport Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the estates and transport sectors on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how your skills as an Estates & Transport Coordinator can make a difference. We want you to shine!
✨Tip Number 3
Practice your communication skills! As a key liaison, being able to engage confidently with various stakeholders is crucial. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Estates & Transport Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Estates & Transport Coordinator role. Highlight your organisational skills and any relevant experience in administration or operational coordination. We want to see how you can make a genuine impact!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be proactive and show us your enthusiasm for supporting estates and transport functions across multiple sites.
Showcase Your Communication Skills:As a confident communicator, it's important to demonstrate this in your application. Mention any experiences where you've engaged with various stakeholders or resolved issues effectively. We love seeing those skills in action!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Job Search Place Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Estates & Transport Coordinator role. Familiarise yourself with the key responsibilities like managing transport systems and compliance processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you handle administrative tasks and coordinate operations effectively, as this will highlight your suitability for the job.
✨Engage with Stakeholders
As a confident communicator, practice how you'll engage with various stakeholders during the interview. Think of scenarios where you've liaised with different teams or external partners, and be prepared to share these experiences. This will showcase your ability to build relationships and manage communications effectively.
✨Demonstrate Your Problem-Solving Skills
The role involves resolving transport-related issues, so come prepared with examples of challenges you've faced in previous roles and how you overcame them. Highlight your analytical skills by discussing how you compile and analyse data for reporting purposes, which is crucial for this position.
