At a Glance
- Tasks: Provide essential admin support and coordinate activities for a mental health service.
- Company: Join a compassionate team dedicated to person-centred care.
- Benefits: Flexible working, career development opportunities, and a supportive environment.
- Other info: Opportunity to work across various locations and be part of a multidisciplinary team.
- Why this job: Make a real difference in people's lives while developing your skills.
- Qualifications: Experience in admin roles and knowledge of clinical terminology preferred.
The predicted salary is between 25674 - 28093 £ per year.
Are you an organised, proactive and compassionate individual who wants to make a real difference? The Dementia Wellbeing Service is looking for a dedicated Team Secretary to support the delivery of high‑quality, person‑centred care. In this role you will provide essential administrative and secretarial support, working autonomously and collaboratively to keep the service running smoothly. You will be the first point of contact for referrals, coordinate daily and weekly activities and ensure processes are managed efficiently. Attention to detail is vital – you will maintain accurate, high‑quality records using both manual and digital systems, keeping information timely and accessible. Flexibility is important, as you may occasionally provide cover or work across local sites to support service delivery.
Main duties of the job
- Manage clinical correspondence
- Keep accurate patient records
- Arrange appointments and meetings
- Support the coordination of team services
- Act as a first point of contact for patients, families and partner services, ensuring that all enquiries are handled sensitively, professionally and in line with confidentiality requirements.
Qualifications and knowledge
- Knowledge of clinical and medical terminology
Experience
- Experience of using Microsoft Office packages (Excel, Word, PowerPoint, Access, MS Teams, Desktop Publishing and E‑mail)
- Experience of working in an administrative role within a busy office environment
- Experience of producing and maintaining spreadsheets and databases
- Experience of taking and transcribing minutes of meetings
- Experience of working in a multidisciplinary team
- Experience of patient administration systems
- Experience with working with TPro
- Familiarity and confidence in using e‑mail and searching the internet
- Understanding of or experience of working within Mental Health and/or Learning Disabilities
Other
- Flexible approach to support service needs
- Willingness to travel across Health Board locations in a timely manner
- Welsh speaker (Level 1)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission to the Disclosure and Barring Service will be required to check for any previous criminal convictions.
Team Secretary/Administrator (Mental Health & Learning Disabilities) in Carmarthen employer: Job Search Place Limited
Join a compassionate and dedicated team at the Dementia Wellbeing Service, where your role as a Team Secretary/Administrator will not only support high-quality, person-centred care but also contribute to the wellbeing of individuals with mental health and learning disabilities. Our inclusive work culture fosters professional growth and offers flexible working arrangements across local sites, ensuring you can make a meaningful impact while developing your skills in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Team Secretary/Administrator (Mental Health & Learning Disabilities) in Carmarthen
✨Tip Number 1
Network like a pro! Reach out to people in the mental health and learning disabilities sector. Attend events, join online forums, or connect on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Understand their approach to person-centred care and think about how your skills can contribute. We want you to shine, so practice common interview questions too!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed tasks or projects in previous roles. Highlight your attention to detail and flexibility, as these are key for a Team Secretary role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Don’t miss out on this opportunity!
We think you need these skills to ace Team Secretary/Administrator (Mental Health & Learning Disabilities) in Carmarthen
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your ability to stay organised and manage multiple tasks. We want to see how you can keep things running smoothly, just like you would in the role!
Be Person-Centred:Since this role is all about supporting high-quality care, make sure to mention any experience you have in working with people, especially in sensitive environments. We love a compassionate approach!
Detail is Key:Pay close attention to detail in your application. Whether it’s your CV or cover letter, we need to see that you can maintain accurate records and handle information with care.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Stuff
Familiarise yourself with clinical and medical terminology relevant to the role. This will not only help you understand the job better but also impress the interviewers with your knowledge and commitment to the field.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed administrative tasks in previous roles. Highlight your experience with Microsoft Office and any patient administration systems, as these are crucial for the Team Secretary position.
✨Demonstrate Compassion and Professionalism
Since you'll be the first point of contact for patients and families, think of scenarios where you've handled sensitive situations. Be ready to discuss how you maintain professionalism while being compassionate in your interactions.
✨Flexibility is Key
Be prepared to talk about your willingness to adapt to changing service needs. Share experiences where you've successfully worked across different teams or locations, showcasing your flexibility and teamwork skills.
