At a Glance
- Tasks: Provide proactive admin support and manage meetings for the Primary Care team.
- Company: Join Hywel Dda University Health Board, a leading NHS provider in Wales.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Other info: Dynamic team atmosphere with a focus on community health services.
- Why this job: Make a difference in healthcare while developing your administrative skills.
- Qualifications: Experience in an office environment and proficiency in Microsoft Office required.
The predicted salary is between 26300 - 27890 £ per year.
The Primary Care team is looking to recruit an Administrative Officer to join its central business support team, providing administrative support to the wider Primary Care team.
Responsibilities
- Provide flexible and proactive administrative support, meeting the needs of the service.
- Arrange and support routine and ad hoc meetings, take formal minutes and action notes.
- Handle enquiries via email, telephone and face to face contact.
- Process Primary Care contractor claims and invoices within agreed timelines.
- Manage stock ordering, accurate data entry, and maintenance of spreadsheets and clinical systems.
- Support report production, data extraction, and training event organisation.
- Perform general office duties including filing, photocopying, and record management.
- Summarise patient notes as trained.
- Operate in line with established policies and procedures.
About Us
Hywel Dda University Health Board plans and provides NHS health care services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties. The Board has over 13,000 staff and offers a wide range of primary, community, in hospital, mental health and learning disabilities services.
Person Specification
Experience - Essential
- Experience working in an administrative or office environment.
- Competence with Microsoft Office (Word, Excel, PowerPoint).
- Confidence using email and searching the internet.
Experience - Desirable
- Experience working in a multidisciplinary team.
Qualifications and Knowledge - Essential
- Level 3 qualification (e.g., A levels, AS levels, NVQ3) or equivalent demonstrable experience in administrative or office skills.
Qualifications and Knowledge - Desirable
- Knowledge of medical/healthcare terminology.
Language Skills - Desirable
- Welsh speaker (Level 1).
Other
- Flexible approach to meet the needs of the service.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check.
Certificate of Sponsorship
Applications from job seekers who require Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
For further information visit the UK Visas and Immigration website.
Employer Details
Hywel Dda University Health Board
Hafan Derwen
St David's Park
Carmarthen
SA31 3BB
United Kingdom
Contact: Business and Risk Manager - Primary Care
Salary: £26,300 to £27,890 per annum (pro rata if part time)
Administrative Officer - Primary Care in Carmarthen employer: Job Search Place Limited
Hywel Dda University Health Board is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. With over 13,000 staff members, the organisation fosters a collaborative environment where administrative officers can thrive, gain valuable experience in the healthcare sector, and contribute to meaningful community health services in the picturesque regions of Carmarthenshire, Ceredigion, and Pembrokeshire.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Officer - Primary Care in Carmarthen
✨Get Involved with Local Health Initiatives
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We think you need these skills to ace Administrative Officer - Primary Care in Carmarthen
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Job Search Place Limited.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Job Search Place Limited.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Job Search Place Limited. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Job Search Place Limited. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Job Search Place Limited
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Job Search Place Limited’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
