At a Glance
- Tasks: Coordinate fleet management and provide essential operational support across the business.
- Company: Join Corrigenda, a dynamic company focused on compliance and efficiency.
- Benefits: Full-time role with competitive salary and opportunities for growth.
- Other info: Fast-paced environment with room for personal and professional development.
- Why this job: Be a key player in ensuring smooth fleet operations and make a real impact.
- Qualifications: Strong IT skills and excellent communication abilities required.
The predicted salary is between 30000 - 40000 £ per year.
Corrigenda is seeking a proactive and highly organised Fleet & Business Support Coordinator to provide essential support across fleet management and operational administration functions. This dual-support role is responsible for the day-to-day coordination, compliance, and administration of Corrigenda's vehicle fleet, alongside the accurate auditing and processing of engineer time, attendance, overtime, and time finalising. Working closely with engineers, line managers, HR, finance, external fleet providers, and senior leadership, the postholder will ensure that fleet operations and business support processes are compliant, accurate, and efficiently managed. This is a key coordination role requiring strong attention to detail, excellent organisational skills, and the confidence to liaise at all levels of the organisation.
Key Responsibilities
- Liaise with SMC and external fleet providers regarding PCNs, NOIPs, vehicle changes, servicing, and general fleet queries.
- Coordinate MOTs, servicing schedules, vehicle inspections, repairs, and damage reporting to ensure vehicles remain roadworthy and compliant.
- Administer fleet insurance processes, including adding/removing vehicles and drivers, and liaising with insurers regarding incidents.
- Monitor vehicle trackers and dashcams, liaising with Verizon regarding faults, updates, and issuing driving fobs.
- Manage PCN and NOIP processes, maintaining accurate and auditable records.
- Conduct monthly DVLA licence checks and monitor compliance prior to vehicle allocation.
- Carry out vehicle audits, dashcam audits, private use spot checks, and speeding reviews, escalating concerns where necessary.
- Coordinate vehicle ordering, assignment, delivery, and collection.
- Facilitate fleet inductions and ensure policies and declarations are completed and stored correctly.
- Maintain accurate fleet records across Planon, SAP, Verizon, SharePoint, and other internal systems.
- Prepare private mileage reports and submit accurate data to payroll (including CSV uploads and spreadsheet records).
- Provide first-line support for fleet-related queries and assist with SHE mailbox activity where required.
- Support investigations, audits, and compliance reviews requiring fleet data or evidence.
- Calculate, check, and amend time entries to ensure compliance with company procedures.
- Identify and track discrepancies, liaising with engineers and managers to resolve issues.
- Process overtime data via the company overtime application, ensuring alignment with approved trackers prior to payroll submission.
- Update and amend time records within the finance system as required.
- Maintain high-quality administrative records across internal systems.
- Provide general administrative support to operational and engineering teams.
These responsibilities may be adjusted to reflect evolving operational requirements or project needs.
Knowledge, Experience and Skills
Essential
- Strong IT skills, including Microsoft Excel, Word, and Outlook.
- Excellent written and verbal communication skills.
- Proven experience handling high volumes of administration.
- Exceptional attention to detail and accuracy.
- Ability to prioritise workload and meet deadlines.
- Confident communicator able to engage at all levels.
- Organised, resilient, and proactive approach.
- Full UK driving licence.
Desirable
- Previous fleet coordination experience.
- Experience working with compliance-driven processes.
- Familiarity with Planon, SAP, or similar systems.
Business Support Coordinator - Whiteley employer: Job Search Place Limited
At Corrigenda, we pride ourselves on being an exceptional employer that values proactive individuals who thrive in a dynamic environment. Our Whiteley location offers a supportive work culture where collaboration and professional growth are encouraged, alongside competitive benefits and opportunities for career advancement. Join us to be part of a team that is dedicated to operational excellence and making a meaningful impact in fleet management.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Coordinator - Whiteley
✨Tip Number 1
Get to know the company inside out! Research Corrigenda's values, mission, and recent projects. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info about the role and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for those tricky interview questions! Think about how your skills match the job description, especially around fleet management and compliance. Practise your answers so you can confidently showcase your experience.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Business Support Coordinator - Whiteley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet & Business Support Coordinator role. Highlight your relevant experience, especially in fleet management and administration. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your organisational skills and attention to detail, as these are key for us at Corrigenda.
Show Off Your IT Skills:Since strong IT skills are essential, make sure to mention your proficiency with Microsoft Excel, Word, and Outlook. If you have experience with Planon or SAP, don’t forget to include that too – it’ll give you an edge!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Fleet Basics
Before the interview, brush up on fleet management concepts and terminology. Understanding terms like PCNs, NOIPs, and compliance processes will show that you're proactive and ready to dive into the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained accuracy under pressure, as these skills are crucial for this position.
✨Communicate Confidently
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with various stakeholders, demonstrating strong verbal communication skills during the interview will set you apart.
✨Familiarise Yourself with Relevant Software
If you have experience with systems like Planon or SAP, be ready to discuss it. If not, do a bit of research on these tools and express your willingness to learn. This shows initiative and readiness to adapt to the company's processes.
