Legal PA - Corporate in Birmingham

Key focus areas:

• Complex diary management for a busy Partner, including the coordination of meetings across multiple time zones and international jurisdictions.
• Proactive email management, including monitoring a high volume inbox, prioritising communications, drafting responses where appropriate and maintaining accurate email filing.
• Arranging complex international travel, including flights, accommodation, transfers and itineraries, ensuring efficient scheduling and adherence to firm policies.
• Acting as a first point of contact for international clients, building strong working relationships and dealing professionally and confidently with queries across different regions and time zones.
• Working closely with the Partner to anticipate forthcoming commitments, deadlines and travel requirements, ensuring they are fully prepared at all times.
• General PA responsibilities:
• Updating interaction with client contact details.
• Processing expense claims.
• Preparation of draft emails and correspondence for approval.
• Preparing/amending reports, pitch and fee quote documents, file notes, correspondence and other ad hoc documentation.
• Assisting with all aspects of billing, incoming/outgoing funds requests, including cheque requisitions, and confirming account details when required.
• Assisting with conflict checks prior to client and matter inceptions.
• Incepting clients and matters in line with the firm's guidelines.
• Assisting with all money laundering compliance on new client inceptions.
• Closing client matters in line with corporate best practice.
• E-filing of incoming and outgoing emails when required.
• Managing client filing, archiving and record keeping tasks.
• Organising meetings, team and client events.
• Booking travel for Legal Advisors as required.
• Working as part of the wider PA team.

Skills and qualifications:

• Proven PA experience, ideally within Corporate, a similar practice area or another professional services environment (although not required depending on candidate).
• Demonstrable experience supporting senior stakeholders with complex diaries, inbox management and international travel arrangements.
• Highly organised with the ability to manage competing priorities and a constantly changing schedule.
• Confident working with international clients and colleagues, with strong interpersonal and communication skills.
• Self-motivated and able to work independently, delivering work to a consistently high standard.
• Good working knowledge of Outlook, Teams, Word, Excel (basic), PowerPoint (helpful but not essential), iManage or similar DMS program and Adobe Pro.
• Strong attention to detail, taking care with all correspondence and documentation.
• Flexible and adaptable, able to cope calmly under pressure and respond positively to changing priorities.
• A methodical, organised approach with excellent time management skills.
• Strong prioritisation skills to ensure urgent work is completed within required timescales.
• Friendly, professional and helpful manner when dealing with internal and external enquiries.
• Able to work effectively as part of a team while also using own initiative to deliver a high quality service.

Equal opportunities:

Our approach to our people is underpinned by our approach to diversity, inclusion and well-being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.