At a Glance
- Tasks: Support the Facilities Manager in delivering top-notch property management services.
- Company: Join JLL, a leader in real estate shaping a better future.
- Benefits: Competitive salary, career growth, and a supportive work environment.
- Other info: Exciting opportunities for learning and development in a collaborative setting.
- Why this job: Be part of a dynamic team making a real impact in property management.
- Qualifications: Strong communication skills and a passion for facilities management.
The predicted salary is between 35000 - 45000 £ per year.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves
The Assistant Facilities Manager (AFM) will assist the Facilities Manager(s) in one or more managed properties to deliver facilities management services to best practice standards defined by Jones Lang LaSalle. The AFM will ensure that the highest standards of management and maintenance of the properties and servicing to the occupiers are provided and will seek direction from the Facilities Manager(s) and in certain circumstances the Property Manager.
Team Structure
The AFM will report to and seek direction from the Facilities Manager, taking guidance as appropriate. The AFM will work in a number of virtual teams with the client focussed teams of Asset and Property Managers, Surveying Executives and Client Accountants.
What your day-to-day will look like:
- To understand the Client's objective and instructions in relation to each Property.
- To assist the Facilities Manager in Client reporting on on-site facilities services.
- To assist in the smooth transition of properties into management and ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective.
- To ensure that on-site management of the properties is undertaken in accordance with JLL Facilities Management Best Practice Manual.
- Liaise with occupier representatives referring matters upwards only if they cannot be resolved at local level.
- Regularly liaise with occupiers and be the principal point of contact for advice and guidance in connection with the day-to-day physical operation of the building(s), in support of the Facilities Manager(s) of any occupier matters that may influence property valuation/investment.
- May have some client contact.
- Be part of the call rota to attend the building(s) during emergencies, ensuring that adequate provision is made for emergency and out of hours cover using the JLL out of hours point of contact.
- Involved in, under the guidance of the Facilities Manager(s), the setting and controlling of service charge budgets, quarterly variance reporting and reconciliation to agreed accounting practices.
- To assist the Facilities Manager(s) in the procurement of all supplies and services at the property in accordance with the Jones Lang LaSalle procurement program, including the use of accredited Contractors on framework agreements and Jones Lang LaSalle's purchase ordering systems. Monitor contractor performance against agreed standards.
- To assist the Facilities Manager in the building's Social Responsible Management activities.
- To assist the Facilities Manager in the management of the buildings' plant and equipment. Will be responsible for building management systems where appropriate.
- Will implement minor works, subject to a predetermined budget, and will control all routine expenditure under the supervision of the Facilities Manager.
- Help prepare site regulations and issue permits to work for all contractor activities on site.
- Maintain, test and implement disaster planning procedures to cover all emergencies, including organising and coordinating fire evacuation and bomb drills.
- Establish and maintain proper site records in accordance with best practice rules.
- Assist in the development and maintenance of occupier handbooks.
- Assist in the monitoring of vacant/void property in conjunction with the clients' insurance policy.
- Visit sites and properties in accordance with the site visit programme issued by the FM.
Assistant Facilities Manager employer: Job Search Place Limited
At JLL, we pride ourselves on fostering a dynamic work environment where our employees can thrive and develop their careers in the real estate sector. As an Assistant Facilities Manager, you will benefit from our commitment to professional growth, collaborative team culture, and access to cutting-edge technology, all while working in a supportive atmosphere that values your contributions and encourages innovation. Join us in shaping a better future for real estate, where your role is integral to delivering exceptional service and maintaining high standards across our managed properties.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Facilities Manager
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Job Search Place Limited.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Job Search Place Limited? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Job Search Place Limited's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Assistant Facilities Manager
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Assistant Facilities Manager role at Job Search Place Limited, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Job Search Place Limited operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Job Search Place Limited. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Job Search Place Limited.
