At a Glance
- Tasks: Support administrative functions and manage internal clinics at HMP Chelmsford.
- Company: Join a dedicated team focused on transforming health and care.
- Benefits: Competitive salary, pension, discounts, and access to wages as you earn.
- Other info: Opportunities for professional development and a commitment to inclusivity.
- Why this job: Make a real difference in a supportive environment while developing your skills.
- Qualifications: Strong IT skills, excellent communication, and experience with confidential information.
The predicted salary is between 27744 - 27744 £ per year.
Join our dedicated team at HMP Chelmsford, committed to providing a safe and supportive environment for incarcerated individuals. We are currently seeking a skilled and organized Administrator to support the administrative functions within the prison facility. As an Administrator at HMP Chelmsford, you will play a crucial role in ensuring the efficient operation of administrative processes within the prison. This position requires a detail-oriented and proactive individual who can manage various administrative tasks effectively.
Working Hours and Conditions
Monday to Friday - 8am to 4.30pm, 40 hours per week. Please note that there is no parking available on site but there are car parks located within walking distance. Unfortunately we are unable to offer sponsorship at this time.
Benefits
- A salary of £26,118.40 per annum with access to our group pension
- Free tea, coffee and milk at your base location
- Membership of My Reward Hub, giving you access to discounts on everyday purchases such as grocery shopping as well as cashback and voucher offers for treats for you and those special to you
- Access to your wages as you earn them to help cover life's emergencies and avoid overdraft fees or high interest rates
- Online and face to face help with your mental and physical wellbeing - from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
- Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our 'Outstanding' learning and development team, The Learning Enterprise
- An open, just culture where you're encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care - backed up by at least £100,000 of ringfenced innovation funding each year
Main Responsibilities
- Management of the internal clinics, booking appointments, liaising with clinicians to schedule clinic dates.
- Booking of external hospital appointments for patients that have been referred to secondary care.
- Requesting medical information from patient's community GP's and ensuring we obtain this information within a specific time frame so that we are able to continue care.
- Providing medical records following GDPR.
- Receive and appropriately code safeguarding information/requests etc - training provided.
- Action and record requests appropriately with deadlines recorded.
- Monitoring of phone lines/answering any queries.
- Coordinate MDTs; diaries, ensure invitations are sent and track responses.
- Take minutes at MDTs.
- Ordering and Maintenance of Equipment/Supplies.
- Collate basic information in response to requests.
A full list of responsibilities can be found in the attached job description.
Ideal Candidate
- Excellent numeracy and literacy
- Competent IT skills including Word, Outlook, and Excel
- Experience of working with confidential and sensitive information and data
- Experience of using Microsoft packages
- Excellent communication and interpersonal skills
- Good organisational skills
- Ability to prioritise own workload
- Effective time management
- Ability to work on own initiative, and build and develop relationships
- Excellent telephone manner
While not essential, it is desirable to have experience working within Healthcare and have experience using SystemOne.
Equal Opportunities
We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We're a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.
Administrator - HMP Chelmsford employer: Job Search Place Limited
At HMP Chelmsford, we pride ourselves on fostering a supportive and inclusive work environment where every team member is valued. As an Administrator, you will benefit from a competitive salary, access to professional development opportunities, and a strong focus on employee wellbeing, including mental health support and flexible working arrangements. Join us in making a meaningful impact while enjoying the perks of our vibrant workplace culture and community-focused initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - HMP Chelmsford
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We think you need these skills to ace Administrator - HMP Chelmsford
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Job Search Place Limited and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Job Search Place Limited
✨Get to Know Public Sector Values
Before your interview with Job Search Place Limited, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
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Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Job Search Place Limited.
