At a Glance
- Tasks: Provide comprehensive admin support for staff and students in a dynamic academic environment.
- Company: Join a leading university committed to diversity and inclusion.
- Benefits: 41 days holiday, pension scheme, gym access, and enhanced family leave.
- Other info: Flexible working hours and opportunities for professional growth.
- Why this job: Make a real impact while developing your skills in a supportive team.
- Qualifications: A levels or equivalent experience in higher education with strong communication skills.
The predicted salary is between 24000 - 28000 £ per year.
This is a fixed term maternity cover position, from 3rd August 2026 - 30 July 2027. This post is one of three identical roles and provides professional, comprehensive administrative support for staff and students in SELCS. The post holder will work collaboratively, advising and sharing knowledge, supporting colleagues as necessary. They will build and maintain good working relationships with academic colleagues across SELCS, ensuring administrative tasks are handled appropriately. The post is cyclical in nature, experiencing peaks and troughs across the academic year. The post holder is expected to take annual leave appropriately and occasionally, with notice, need to work outside of standard office hours to meet the requirements of the post (time off in lieu will be given in these instances).
The successful applicant will have been educated to A level or equivalent or have previous experience of working in a Higher Education institution in an academic unit or in a comparable role. They need to have excellent communication and interpersonal skills, with written and spoken English at a native speaker level and the ability to use an appropriate tone for different situations. They will be a good team player, able and willing to work both collaboratively within a team and independently when required. With excellent attention to detail, they will have strong IT skills, with experience of using Microsoft Office packages in a professional setting to a high standard. The successful candidate will have a positive and helpful approach to work and an understanding of other people's perspectives.
What we offer:
- 41 days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days' annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On site nursery
- On site gym
- Enhanced maternity, paternity and adoption pay
Our commitment to Equality, Diversity and Inclusion: As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity and to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce, including people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.
Administrative Officer (Operations) employer: Job Search Place Limited
As a leading institution in higher education, we pride ourselves on being an excellent employer that values collaboration, diversity, and professional growth. Our supportive work culture is complemented by generous benefits such as 41 days of holiday, enhanced family leave policies, and access to on-site facilities like a gym and nursery, making it an ideal environment for both personal and professional development. Join us in London, where you can contribute to a vibrant academic community while enjoying a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Officer (Operations)
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles, especially within higher education. They can give you insider tips and might even refer you directly, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the department and its projects. Show that you’re not just another candidate; demonstrate your genuine interest in their work and how you can contribute to their goals.
✨Tip Number 3
Practice your communication skills! Since this role requires excellent interpersonal abilities, consider doing mock interviews with friends or using online resources to refine your responses and tone.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Administrative Officer (Operations)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Officer. We want to see how you can support our team and contribute to SELCS, so don’t hold back on showcasing your relevant background!
Show Off Your Communication Skills:Since excellent communication is key for this role, ensure your written application reflects your ability to convey information clearly and effectively. Use a professional yet approachable tone, just like we do at StudySmarter!
Highlight Your Team Spirit:We’re looking for someone who can work well both independently and as part of a team. In your application, share examples of how you've collaborated with others in previous roles, and how you’ve built good working relationships.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at Job Search Place Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills for the Administrative Officer position. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Communication Skills
Since excellent communication is a must for this role, prepare examples that demonstrate your interpersonal skills. Think of situations where you successfully collaborated with colleagues or resolved conflicts. Practising these scenarios will help you articulate your experiences clearly during the interview.
✨Highlight Your IT Proficiency
The job requires strong IT skills, especially with Microsoft Office. Be ready to discuss your experience with these tools. You might even want to mention specific projects where you used them effectively. This shows you’re not just familiar but also competent in using technology to enhance your work.
✨Emphasise Teamwork and Independence
This role involves both collaborative work and independent tasks. Prepare to share examples of when you’ve worked well in a team and instances where you’ve taken initiative on your own. This balance will demonstrate that you can adapt to the cyclical nature of the job and handle varying workloads.
