At a Glance
- Tasks: Support children, parents, and staff in a busy school office with various administrative tasks.
- Company: Join a close-knit Church School community in a lovely rural village.
- Benefits: Competitive salary, professional development opportunities, and a supportive team environment.
- Other info: Be part of a dedicated team committed to safeguarding and promoting children's welfare.
- Why this job: Make a real difference in the lives of children while enjoying a fulfilling role.
- Qualifications: Experience in a school office and strong time management skills.
The predicted salary is between 24796 - 25128 £ per year.
Closing Date: 18/06/2026
Job Category: Support
Local Authority: Hampshire
Phase of Education: Primary
The salary banding for the Admin Assistant role is Grade B, with the starting point at B1 (£24,796) and the top of the scale at B3 (£25,128). The FTE for the role is 70%. Hours: 26.5 Hours across the week ideally Mon and Tues 8.30-3.30 then Weds- Fri 8.30-1. weeks a year.
Reports to: School Admin Officer / Headteacher
Job Purpose: We are looking for a friendly, capable Admin Assistant who will support children, parents, and staff in our busy school office. Ideally, we are looking to recruit someone who has experience working in a school office. This job is varied and you will need good time management skills, as you will be required to multi-task to ensure jobs are completed efficiently and on time. You will need a good sense of humour, to be a team player and to have an ability to cope under pressure in working with lots of people who all need your time. Confidentiality is paramount. Your role will involve using Arbor to complete attendance and administrative requirements within the expectations of Hampshire County Council and the Department for Education. You will be a key point of contact for parents, children, staff, and visitors, and will contribute to the welcoming and professional ethos of the school.
Key Responsibilities
- Reception and Communication: Act as the first point of contact for visitors, parents, and telephone enquiries. Provide a warm, professional, and helpful reception service. Handle incoming and outgoing correspondence, emails, and phone calls efficiently. Maintain confidentiality and discretion at all times.
- Administrative Support: Provide general administrative support including word processing, photocopying, filing, and data entry. Maintain and update pupil records using the school's Management Information System (e.g., Arbor). Assist with the preparation of school communications, newsletters, and reports. Assist with keeping the school website up to date. Support the organisation of school events, trips, and meetings. Assistance in admissions enquiries and correspondence. Support in completion of statutory or statistical returns. Accurately record and monitor pupil attendance and punctuality on a daily basis. Follow up on unexplained absences in line with school policy. Produce attendance reports for senior leaders and external agencies as required. Collating pupil numbers of school lunches and passing onto school cook.
- Safeguarding and Welfare: Be alert to safeguarding concerns and report any issues in line with the school's safeguarding policy. Maintain accurate and confidential records relating to safeguarding and pupil welfare. Ensure all visitors are signed in and out and follow school safeguarding procedures. Support with the administration of admissions, leavers, and pupil transfers.
- Resources: Order and maintain stock of school supplies and resources whilst maintaining best value for money.
What We Offer
- A Rewarding Role: Experience the fulfilment of working within our close-knit Church School community with a supportive and friendly family team environment, in a lovely rural village.
- Inspirational Children: Work alongside amazing children who will brighten your day.
- Supportive Team: Collaborate with a dedicated and supportive staff team who are committed to the school and its vision and values.
- Training and Development: Opportunities for professional development and training.
Safer Recruitment: We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Administrative Assistant employer: Job Search Place Limited
Join our welcoming Church School community in Hampshire as an Administrative Assistant, where you will play a vital role in supporting children, parents, and staff within a friendly and professional environment. Enjoy the benefits of working in a close-knit team that values collaboration and offers opportunities for professional development, all while making a meaningful impact on the lives of our inspirational students.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Get to know the school! Before your interview, do a bit of research on the school’s ethos and values. This will help you connect with the team and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice your multitasking skills! Since the role requires juggling various tasks, try simulating a busy office environment at home. This will help you feel more prepared to handle the pressure during your interview.
✨Tip Number 3
Show off your sense of humour! The job description mentions needing a good sense of humour, so don’t be afraid to let your personality shine through. A light-hearted approach can make you memorable!
✨Tip Number 4
Apply through our website! We love seeing applications come directly from our site, so make sure to submit your application there. It shows initiative and helps us keep track of all candidates easily.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a touch of warmth and humour. Remember, this role is all about being friendly and approachable.
Tailor Your Experience:Make sure to highlight any relevant experience you have in school administration or similar roles. We’re looking for someone who can juggle tasks efficiently, so share examples of how you've managed multiple responsibilities in the past.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially since you'll be handling lots of correspondence in this role!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and you’ll be set!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your People Skills
As an Administrative Assistant, you'll be the first point of contact for many people. Prepare examples of how you've successfully communicated with parents, staff, or visitors in the past. Highlight your ability to remain calm under pressure and your knack for creating a welcoming atmosphere.
✨Demonstrate Time Management Mastery
This role requires excellent time management skills. Be ready to discuss how you've managed multiple tasks in previous jobs. You could even share a specific example where you had to prioritise tasks effectively to meet deadlines, which will show that you can handle the busy environment of a school office.
✨Emphasise Confidentiality and Discretion
Confidentiality is crucial in this role. Prepare to talk about situations where you've had to handle sensitive information. This will reassure the interviewers that you understand the importance of discretion and are committed to maintaining the trust of students and parents alike.
