At a Glance
- Tasks: Support our VP Sales with calendar management, travel arrangements, and meeting coordination.
- Company: Join Qatar Airways, a leading airline on an exciting transformation journey.
- Benefits: Competitive salary, dynamic work environment, and opportunities for personal growth.
- Other info: Ideal for organised individuals who thrive under pressure and enjoy teamwork.
- Why this job: Be part of a team that values collaboration and celebrates successes.
- Qualifications: Experience in administration or PA roles, with strong Microsoft Office skills.
The predicted salary is between 30000 - 40000 £ per year.
Qatar Airways (QR) have embarked on an exciting transformation journey to change how we interact with our customers. As part of this journey, we are now recruiting for an Administration Coordinator based in Central London. You will add value by providing efficient personal assistance support to our busy Vice President (VP) Sales while supporting the smooth functioning of our Regional Office.
Responsibilities
- Managing, coordinating and maintaining our VP Sales Calendar including regular travel arrangements.
- Coordinating and scheduling meetings ensuring efficient and effective diary management.
- Management of email correspondence where required, organising and preparing material for key meetings and communications.
- Responding to customer care issues via e-mails, reacting quickly and professionally to resolve any internal issues that may arise.
- Providing business documentation support, including report writing, presentation creation and spreadsheet preparation.
- Follow up with other sections/departments to ensure that requests are carried out and activities are coordinated.
- Assisting HR with organisation of inductions for new staff ensuring a smooth onboarding for new joiners.
- Creating a fun and motivating work environment, bringing the team together regularly, celebrating successes, creating a culture of teamwork and collaboration.
Qualifications
You will have solid administrative/PA experience in a similar role ideally with experience supporting senior management. Advanced skills in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook). Polished communications skills - both verbal and written. You will be an exceptionally organised individual with the ability to interact confidently with stakeholders on all levels. Ability to work under pressure in an ever-changing environment is essential to be successful in this role. You must have the current legal rights to live and work in the UK to be considered.
Administration Coordinator employer: Job Search Place Limited
Qatar Airways is an exceptional employer that fosters a dynamic and collaborative work culture in the heart of Central London. As an Administration Coordinator, you will benefit from a supportive environment that prioritises employee growth and development, alongside competitive benefits and a commitment to celebrating team successes. Join us to be part of a transformative journey where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Qatar Airways or similar companies. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you understand what makes Qatar Airways tick and how you can contribute to their transformation journey.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t just memorise answers—make them your own!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of our team.
We think you need these skills to ace Administration Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Coordinator role. Highlight your relevant experience, especially any admin or PA roles you've had, and showcase your skills in managing calendars and coordinating meetings.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your polished communication skills and how you can contribute to creating a fun and motivating work environment.
Showcase Your Tech Skills:Since advanced Microsoft Office skills are a must, don’t forget to mention your proficiency in Word, Excel, PowerPoint, and Outlook. If you have any specific examples of how you've used these tools effectively, include them!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Job Search Place Limited
✨Master the Calendar Game
Since the role involves managing the VP's calendar, brush up on your scheduling skills. Be ready to discuss how you would prioritise meetings and handle conflicts. Maybe even prepare a mock calendar to showcase your organisational prowess!
✨Show Off Your Communication Skills
Polished communication is key for this position. Practise articulating your thoughts clearly and concisely. You might want to prepare examples of how you've effectively handled email correspondence or resolved customer care issues in the past.
✨Demonstrate Your Tech Savvy
With advanced Microsoft Office skills being a must, make sure you're comfortable discussing your experience with Word, Excel, PowerPoint, and Outlook. Consider preparing a quick presentation or spreadsheet to demonstrate your proficiency during the interview.
✨Emphasise Team Spirit
Creating a fun and motivating work environment is part of the job. Think of ways you've contributed to team dynamics in previous roles. Be ready to share ideas on how you would foster collaboration and celebrate successes within the team.
