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- Tasks: Support senior leaders by managing diaries, scheduling meetings, and creating essential documents.
- Company: Join a cutting-edge engineering team at a state-of-the-art facility.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Fast-paced environment with a chance to work alongside industry leaders.
- Why this job: Be part of a team making history in the engineering field.
- Qualifications: 5+ years supporting senior directors and a relevant business qualification.
The predicted salary is between 40000 - 50000 £ per year.
THEREFORE YOU NEED TO...
- Be skilled at maintaining the diaries of the CE and ED.
- Maintaining task lists for the CE and ED.
- Scheduling meetings, preparing agendas and minute taking at designated meetings, including Pre and Post Race Event Meetings which involves creating an in-depth document to be sent to the trackside teams with information collated from the Engineering areas.
- Releasing approved Trackside Engineering and Test Requests to the Track and maintaining respective directories.
- Creating and updating processes to assist the business flow.
- Collating FIA documents and maintaining directories.
- Creating a post event summary of Mechanical Reliability, Failures and Component Changes.
- Keeping abreast of EA, the CE and ED actions from around the business.
- Creating graphs, presentations and reports to support these where necessary.
- Downloading or ordering standards, technical papers and books for the company Technical Library, keeping the directory up to date and the Library area tidy.
- Travel Booking and Itineraries.
- Online Course Creation.
- Raising Purchase Requisitions on SAP.
- General admin, housekeeping and filing required to support the CE and ED.
- Chief Engineer and Head of Department support when required.
- Liaising with Team Leaders and Engineering departments effectively.
- Maintaining the office floor seating plan.
Have experience of...
- Minimum 5 years supporting senior level directorate, in a fast-paced environment.
- Flexibility.
Hold these qualifications...
- A Business related HNC/HND or relevant experience.
In return you'll get the chance to be part of a team with some of the best in the world, at a state of the art facility, with a very real chance to make history. We look forward to meeting you!
Executive Assistant to Chief Engineer & Engineering Director in Brixworth employer: Job Details
Contact Detail:
Job Details Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Engineer & Engineering Director in Brixworth
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles. They can give you insider info about the company culture and maybe even put in a good word for you.
✨Tip Number 2
Prepare for the interview by practising common questions related to executive support. Think about how your experience aligns with maintaining diaries, scheduling meetings, and creating reports. We want you to shine!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or created efficient processes in the past. This is your chance to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant to Chief Engineer & Engineering Director in Brixworth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in supporting senior-level directors, especially in fast-paced environments. We want to see how your skills align with the specific tasks mentioned in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Executive Assistant role. Mention your flexibility and any relevant qualifications that make you stand out to us.
Showcase Your Organisational Skills: Since the role involves maintaining diaries, scheduling meetings, and managing documents, be sure to provide examples of how you've successfully handled similar tasks in the past. We love seeing your organisational prowess!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity with our team.
How to prepare for a job interview at Job Details
✨Know Your Diary Management
Since you'll be maintaining the diaries of the Chief Engineer and Engineering Director, brush up on your diary management skills. Be ready to discuss how you prioritise tasks and manage conflicting schedules. Maybe even share a specific example from your past experience!
✨Master Meeting Agendas
Prepare to talk about your experience in scheduling meetings and taking minutes. Think about how you create agendas and ensure all necessary information is included. It might help to bring a sample agenda you've created in the past to showcase your organisational skills.
✨Showcase Your Reporting Skills
You'll need to create graphs, presentations, and reports, so be prepared to discuss your proficiency with these tools. Bring examples of reports you've created that highlight your ability to collate and present data effectively. This will show your potential employer that you're ready to hit the ground running.
✨Demonstrate Flexibility and Teamwork
Flexibility is key in a fast-paced environment. Be ready to share instances where you've adapted to changing priorities or supported different teams. Highlight your communication skills and how you liaise with various departments, as this will be crucial for the role.