Finance Assistant in London

Jo Loves is a contemporary fragrance, bath, body, and candle brand founded by Jo Malone CBE, an internationally recognised pioneer in scent creation.

Inspired by Jo’s personal memories and cherished life moments, Jo Loves focuses on crafting innovative and unexpected fragrances with a strong creative identity.

The brand is known for its meticulous attention to detail and its distinctive red dot, symbolizing Jo’s seal of integrity and quality.

With a strong presence across social media platforms, Jo Loves continues to grow its global community of fragrance enthusiasts.

Role Description

Working within a fast-paced environment, the Finance Assistant will work closely with all departments and have a real impact on the smooth running of the department.

Reporting into the Management Accountant and Head of Finance, and working with all departments to maintain accurate accounts.

Working alongside the Sales and Operations Department to accurately record and recover all revenue owed andaccurately record costs and maintain a knowledge of upcoming cash requirements.

With department policies (that are continuously reviewed and improved with the growth and ever-changing needs of the business) that encompass: strong system management integrity, timely reactions to fluctuations in demand, adhering to and supporting quality and financial control procedures.

A process driven role, adhering to all department protocols and KPIs.

Responsibilities Included

• Invoicing Management -
• Maintain accurate records of sales transactions.
• Raise sales invoices promptly on despatch of goods ensuring that the details are accurate and reflect the correct SKUs, payment terms and VAT rate.
• Work with the Sales Department to accurately reflect any RTV credits.
• Corresponding with customers promptly if they raise invoice queries to ensure payment is not held up.
• Maintain accurate records of purchase transactions.
• Maintain accounts inbox and record supplier invoices promptly on receipt ensuring that the details are accurate and reflect the correct details, payment terms and VAT rate.
• Ensure supplier invoices are accurately addressed and include an approved PO reference.
• Ensure the account code and department are accurate and correspond with the budget.
• Corresponding well with suppliers to foster good working relationships
• Credit Control -
• Process customer receipts daily to ensure outstanding balances are known at any given time so that they can be managed.

Obtain remittance advice notes and ensure the allocation matches the customer payment advice.

• Issue customer statements regularly in advance of payment deadlines.
• Monitor debtor days and identify any problem areas to the Management Accountant.
• Provide weekly debtors reports to the Management Accountant and Head of Sales.
• Record Keeping -
• Maintain an accurate record of all sales transactions ensuring all postings are made to the correct account and department.
• Maintain an accurate record of all purchase transactions ensuring all postings are made to the correct account and department.
• Payments -
• Ensure all proforma payments made have already been allocated to the invoices and the value agrees to the outstanding balance on the Trade Creditor Ledger.
• Process staff expenses, ensuring correct VAT receipts are obtained for all expenditure.
• Bank match (reconcile) the payments in Net Suite.
• Other Duties -
• Work with the Management Accountant to process company credit cards.
• Ensure daily and weekly tasks are up to date and assist the Management Accountant in closing the month on time
• Record any transactions on the store stock 100% Off log.

Role Requirements

• Key Attributes -
• High attention to detail is essential
• A desire to maintain well organised and accurate records
• Strong analytical and numeracy skills
• Good IT skills, with proficiency in Microsoft Excel
• Good communication skills both internally and with customers
• Likes working to agreed processes
• Enthusiastic and willing to learn
• Desire to make difference
• A team player
• Logical thinker
• An interest in the Fragrance Industry
• Knowledge/experience of -
• Net Suite ERP System beneficial but not essential
• Excel and Microsoft skills
• A foundational understanding of Accounting Standards and Financial Functions
• Exceptional communication with the ability to positively influence business performance
• Excellent interpersonal skills
• Broad-based commercial understanding, demonstrating the ability to work across internal disciplines effectively
• Ability and flexibility to work as part of an effective team

Qualifications -

Experience -

• 1 year minimum previous experience in a similar role
• Knowledge of the finance functions within the fragrance/personal care or similar product within an FMCG environment preferable but not essential.
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