Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support office operations and coordinate exciting events for Fellowship and Alumni programmes.
- Company: Join a dynamic charity making a real difference in the community.
- Benefits: 20 days annual leave, bank holidays, and early finishes on Fridays.
- Why this job: Be at the heart of impactful projects while growing your skills in a supportive environment.
- Qualifications: Experience in office management and event planning, with strong organisational skills.
- Other info: Flexible working hours and opportunities to engage with diverse stakeholders.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
Job Summary
Located at our head office in Hendon, north London, the Office & Events Coordinator at JNF UK will support smooth office operations, deliver successful events, and help coordinate our Fellowship and Alumni programmes.
This full time, office based role sits at the heart of the Charity, offering scope to grow as we expand our UK operations. Working closely with colleagues across the organisation, you will provide support, cover duties when needed, and contribute to a wide range of projects and initiatives that make a real difference.
Key Responsibilities
Office & Facilities Administration
- Support daily office operations to ensure a smooth and efficient work environment.
- Coordinate with vendors and service providers to ensure comprehensive facilities administration, including regular maintenance, equipment servicing, cleaning, general upkeep, and waste management.
- Support the manager responsible for health and safety, fire safety, security and safeguarding in maintaining a safe and comfortable environment.
- Handle administrative tasks such as call handling, responding to general enquiries, supplier contract management, filing, data entry and correspondence.
- Work on and contribute to ad hoc projects as required.
- Facilitate and monitor the organisation’s archive procedures.
- Proactively identify and resolve issues without waiting for instructions.
- Provide general administrative support as part of the Business Support team.
Education Programme & Event Support
- Act as the first point of contact for Fellowship and Alumni participants, parents, education partners and other stakeholders, providing timely responses via WhatsApp, email and phone, and delivering excellent customer service.
- Support planning, promotion, recruitment and onboarding for the upcoming Fellowship cohort, working closely with other departments and external agencies or consultants.
- Coordinate and attend Fellowship Programme sessions (twice monthly, including some evenings and weekends), as well as special events such as graduation ceremonies and guest speaker sessions (in person or online).
- Arrange international travel for groups of 30–50 participants annually, including booking flights, accommodation and transport, as well as managing budgets, cost tracking and communications.
- Use Monday.com, Google Workspace and Microsoft Office applications to track and update all aspects of the Fellowship Programme, working with the management team to implement improvements and maintain accurate records.
- Support compliance processes such as safeguarding and data protection, and contribute to risk assessments.
- Coordinate venues, catering, transport and supplier bookings for all Fellowship and Alumni activities.
- Provide logistical and on the day event support, including set up, troubleshooting and post event wrap up.
- Record and monitor participant progress, attendance and feedback, producing summary reports and recommendations for programme development.
- Assist with the Alumni Programme by maintaining engagement, organising events and initiatives, and supporting the development of a network that offers continued learning, mentoring and opportunities to be involved in JNF UK projects.
- Support managers to plan, organise and execute charity events, including fundraisers, community outreach programmes and other education initiatives.
Volunteer Coordination
- Manage volunteers for events and office support, working with managers to develop a volunteer management programme.
- Develop volunteer schedules and ensure adequate coverage for events.
- Maintain volunteer records and recognise their contributions.
Qualifications & Skills
- Proven experience in office management and event planning.
- Strong organisational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Comfortable using Microsoft Office Suite and learning different tech platforms (e.g. Monday.com, CRM systems, online event tools, Zoom or Teams).
- Tech savvy, with the ability to learn and use new software quickly to support programme delivery and administration.
- Ability to work independently and as part of a team.
Other Information
- Holiday entitlement: 20 days annual leave + 8 UK bank holidays and Jewish festivals when the office is closed.
- Office hours: Monday to Thursday, 09:00 – 17:30; Fridays finish early (13:00, 14:30 or 16:00 depending on the season).
- Subject to an Enhanced DBS (and barred) check.
Office & Events Coordinator employer: JNF UK
Contact Detail:
JNF UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Events Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Think about how your skills match what they’re looking for, and come armed with questions that show your interest in their mission and values.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which are key traits for roles like Office & Events Coordinator.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Office & Events Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Office & Events Coordinator role. Highlight your relevant experience in office management and event planning, and show us how your skills align with our mission at JNF UK.
Show Off Your Organisational Skills: We love a good organiser! In your application, give us examples of how you've successfully managed multiple tasks or events. This will help us see how you can contribute to our smooth office operations and successful events.
Be Personable: As the first point of contact for our Fellowship and Alumni participants, excellent communication is key. Use your application to demonstrate your interpersonal skills and how you’ve provided great customer service in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates about the process. We can’t wait to hear from you!
How to prepare for a job interview at JNF UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office & Events Coordinator role. Familiarise yourself with the key responsibilities and think about how your experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, as this will demonstrate your capability to handle the demands of the job.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in the role, such as managing a last-minute venue change or dealing with a difficult participant. Practising your responses will help you articulate your thought process during the interview.
✨Engage with Your Interviewers
Remember, interviews are a two-way street! Prepare thoughtful questions about the team dynamics, upcoming projects, or the charity's goals. Engaging with your interviewers not only shows your enthusiasm but also helps you determine if the organisation is the right fit for you.