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- Tasks: Keep our new Leeds office running smoothly and create a welcoming environment.
- Company: Join JN Bentley, a leading civil engineering and construction organisation.
- Benefits: Competitive salary, vibrant culture, and a brand-new office space.
- Other info: Opportunity to work with top companies and develop your career.
- Why this job: Make a real difference in a fast-paced, people-focused role.
- Qualifications: Previous office admin experience and strong customer service skills.
The predicted salary is between 24000 - 28000 £ per year.
JN Bentley is a leading civil engineering and construction organisation that directly employs over 2500 people. We are a fast‑growing business and are successfully working alongside companies such as National Grid, Rolls Royce, Yorkshire Water, United Utilities, Welsh Water, Severn Trent Water, Environment Agency, and the Coal Authority which has allowed us to progress as a leader in the UK construction and civil engineering sectors whilst developing and maintaining an excellent reputation with our clients.
We’re looking for an Office Administrator to join our brand‑new Leeds office. You’ll play a vital role in keeping the office running smoothly and looking at its best. This is a full‑time, fixed‑term role for 6 months. As part of the facilities team, you will work closely with the Office Manager and be at the heart of our operations. You will ensure a welcoming, organised, and productive environment for colleagues and visitors alike. This is a varied and people‑focused role, ideal for someone who thrives in a fast‑paced environment and enjoys making a real difference to the day‑to‑day experience of a busy office.
Responsibilities
- Be responsible for the front desk. Greet visitors, conduct office inductions, and ensure everyone feels welcome from the moment they arrive.
- Help create a positive workplace by maintaining a safe, tidy, and inviting office atmosphere for staff and guests.
- Manage incoming and outgoing post, ensuring efficient distribution and collection.
- Assist with maintaining the Office Safety File and related documentation.
- Help coordinate Fire Wardens and First Aid cover, and support our environmental policies to create a greener, more sustainable workplace.
- Deliver high‑quality administrative support to facilities, support, and operational functions.
- Work with the IT department to ensure a seamless experience for staff, including setting up workstations and meeting rooms.
Qualifications
- Previous experience in a similar office administration role (preferred).
- A friendly and professional approach, with a strong focus on customer service.
- Excellent organisational skills and the ability to manage multiple tasks and priorities.
- A genuine care for the quality of your work and the smooth running of the office.
- Confidence using your initiative to solve problems, while knowing when to ask for guidance.
- Comfort with routine tasks and a proactive attitude toward improving office processes.
- The ability to remain calm, patient, and solutions‑focused in challenging situations.
- IT literacy, including Microsoft Office and Outlook.
- Ideally, be a trained First Aider and Fire Marshal.
Benefits
Enjoy working from our brand‑new Leeds office five days per week, with a competitive salary and a fantastic working culture.
Office Administrator (Fixed Term Contract) in Leeds employer: JN Bentley
Contact Detail:
JN Bentley Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator (Fixed Term Contract) in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Office Administrator role.
✨Tip Number 2
Prepare for the interview by researching JN Bentley and their projects. Show us you’re genuinely interested in the company and how you can contribute to their success. A little knowledge goes a long way!
✨Tip Number 3
Practice your people skills! As an Office Administrator, you’ll be the face of the office. We suggest doing mock interviews with friends or family to nail down your greeting and customer service approach.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can make a lasting impression. It shows us you’re keen and professional, which is exactly what we want in our team.
We think you need these skills to ace Office Administrator (Fixed Term Contract) in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your previous experience in office administration and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to express why you're excited about joining JN Bentley and how you can contribute to our fast-paced environment. Keep it friendly and professional, just like we are!
Show Off Your Organisational Skills: In your application, don’t forget to showcase your organisational skills. Mention specific examples of how you've managed multiple tasks or improved office processes in the past. We love a proactive approach!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and get to know you better. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at JN Bentley
✨Know the Company Inside Out
Before your interview, take some time to research JN Bentley. Understand their projects, values, and the role they play in the civil engineering sector. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Office Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experience where you've successfully managed various responsibilities. Highlight your ability to keep things organised and efficient, which is crucial for this role.
✨Demonstrate Your Customer Service Skills
Since you'll be the first point of contact for visitors, it's essential to convey a friendly and professional attitude. Think of scenarios where you've provided excellent customer service and be ready to discuss them during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the office culture, team dynamics, and what success looks like in this role. This shows that you're engaged and serious about contributing positively to the team.