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- Tasks: Manage office operations, handle invoicing, and support bookkeeping tasks.
- Company: Join a dynamic team in a supportive work environment.
- Benefits: Enjoy casual dress, free parking, and flexible hours.
- Why this job: Perfect for organised individuals looking to make an impact in office management.
- Qualifications: Experience with Sage software and strong organisational skills required.
- Other info: Part-time role with opportunities for growth and development.
“`Job Overview:
We are seeking a highly organized and detail-oriented Office Administrator/manager to join our team. As an Office Administrator/manager, you will be responsible for managing various administrative tasks to ensure the smooth operation of our office. This is a vital role that requires strong organizational skills, attention to detail, and the ability to multitask effectively. Must have good knowledge of sage(preferably sage 50). Main responsibilities will be raising sales invoices, collecting direct debits, entering purchase invoices, sending out statements. Weekly/Monthly collating of staff hours for payroll. answering the phone and dealing with clients. Some HR knowledge would be preferable as we use an outside company to handle contracts, holidays, absences, grievances etc.
Working hours are approximately on a Mon-Weds-Fri. May be required to do additional hours/days to cover for directors holidays etc.
Responsibilities:
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Manage and maintain office supplies inventory, anticipating needed supplies and placing orders as necessary
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Answer and direct phone calls, take messages, and respond to inquiries
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Prepare and distribute correspondence, memos, reports, and other documents
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Assist with bookkeeping tasks such as accounts payable and receivable
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Utilize accounting software (Sage,) to process financial transactions
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Maintain accurate records and files
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Perform general office duties such as filing, photocopying, scanning, and data entry
Requirements:
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Proven experience as an Office Administrator/manager or similar role
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Proficient in using accounting software (Sage,)
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Strong organizational skills with the ability to prioritize tasks effectively
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Excellent attention to detail and accuracy
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Strong written and verbal communication skills
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Ability to multitask and work well under pressure
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Knowledge of office management systems and procedures
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Proficient in MS Office (Word, Excel, Outlook)
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High level of professionalism and integrity
If you are a highly organized individual with excellent administrative skills, we would love to hear from you. Apply now to join our team as an Office Administrator/manager.“`
Job Types: Part-time, Permanent
Pay: £15.00-£17.00 per hour
Expected hours: No less than 12 per week
Benefits:
- Casual dress
- Free parking
- On-site parking
Application question(s):
- Must be flexible with working hours/days to cover directors
Experience:
- Accounting: 5 years (required)
- bookkeeping: 3 years (required)
Work Location: In person
Office Administration Manager employer: JMS Cleaning Services UK Ltd
Contact Detail:
JMS Cleaning Services UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administration Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administration Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to highlight how your skills, especially with Sage and office management, align with their needs. We want to see that you’re not just a fit on paper but also in spirit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience in bookkeeping and administration. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in office administration and bookkeeping. We want to see how your skills match the job description, so don’t be shy about showcasing your proficiency with Sage and any relevant HR knowledge.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've managed administrative tasks and multitasked effectively in previous roles.
Show Off Your Attention to Detail: Since this role requires strong attention to detail, make sure your application is free from typos and errors. We appreciate a polished application that reflects your organisational skills right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at JMS Cleaning Services UK Ltd
✨Know Your Sage
Make sure you brush up on your Sage knowledge before the interview. Be prepared to discuss how you've used it in previous roles, especially for tasks like raising sales invoices and managing accounts payable. This will show that you're not just familiar with the software, but that you can use it effectively.
✨Show Off Your Organisational Skills
As an Office Administration Manager, organisation is key. Bring examples of how you've successfully managed multiple tasks or projects in the past. You could even mention specific tools or methods you use to stay organised, which will demonstrate your proactive approach.
✨Prepare for HR Questions
Since some HR knowledge is preferred, be ready to discuss any experience you have with handling contracts, holidays, or grievances. Even if you haven't dealt with these directly, think about how you would approach such situations and be ready to share your thoughts.
✨Practice Your Communication Skills
Strong written and verbal communication skills are a must for this role. Consider practising common interview questions out loud, focusing on clarity and professionalism. You might also want to prepare a few questions to ask the interviewer, showing your interest in the role and the company.