At a Glance
- Tasks: Process supplier invoices and payments accurately while ensuring compliance with company policies.
- Company: Join JML, a dynamic consumer products business with over 40 years of innovation.
- Benefits: Enjoy 25 days holiday, private health insurance, and a contributory pension scheme.
- Other info: Work in a supportive environment with opportunities for training and growth.
- Why this job: Be part of a growing team that values your hard work and offers career development.
- Qualifications: Experience in accounts payable and strong attention to detail are essential.
The predicted salary is between 25000 - 27000 € per year.
LOCATION: TYNE DOCK, SOUTH SHIELDS, TYNE & WEAR NE33 5SP
SALARY: £25K to £27K per annum depending on experience
Full-time 37.5 hours per week Office based role: at least 80% of the working week Monday to Friday, 9am to 5.30pm including 1 hour lunch break
Plus benefits including on-site parking
JML is a dynamic, multi-channel consumer products business with over 40 years of expertise in product innovation, brand development, and retail marketing.
Reporting to the Transactional Finance Manager, you will be responsible for the accurate and timely processing of supplier invoices and payments, ensuring compliance with company policies and maintaining strong financial controls. The role also involves managing supplier deposits and prepayments, ensuring they are correctly recorded, monitored, and applied to future invoices including verifying expenditure, and reconciling payments using Dynamics 365 Finance & Operations (D365 F&O).
The ideal candidate will have experience using D365 F&O, possess strong attention to detail, whilst ensuring deadlines are achieved.
Key Responsibilities- Accounts Payable Processing
- Process high volumes of supplier invoices accurately and efficiently using AP automation and OCR invoice scanning software.
- Identify and resolve issues flagged by the system during 2- and 3-way matching.
- Ensure invoices are correctly coded to the general ledger and cost centres.
- Resolve invoice queries with suppliers and internal stakeholders.
- Prepare and process supplier payment runs in line with agreed terms.
- Allocate payments for direct debits and standing orders.
- Maintain accurate supplier master data.
- Conduct aged creditor reviews and clearance of aged transactions.
- Supplier Reconciliations
- Perform regular supplier statement reconciliations and investigate discrepancies.
- Proactively identify missing invoices, duplicate charges, or pricing differences.
- Liaise with suppliers to resolve outstanding issues.
- Supplier Deposits & Prepayments
- Process multi-currency stock invoices including matching invoices to Purchase Orders numbers.
- Process supplier deposits and advance payments in line with company policy and authorisation limits.
- Maintain a detailed prepayment schedule.
- Regularly review prepayments to ensure they are cleared against invoices when received.
- Identify and escalate long outstanding or unused deposits.
- Ensure deposits are supported by valid contracts, pro forma invoices, or purchase orders.
- Essential
- Previous experience in an Accounts Payable or finance administration role.
- Strong attention to detail and high level of accuracy.
- Good understanding of basic accounting principles.
- Experience working with ERP or accounting systems.
- Competent in Microsoft Office products, particularly MS Word, Excel and Outlook.
- Ability to manage high volumes of transactions and meet deadlines.
- Organised and methodical approach to work.
- Strong communication skills with suppliers and internal teams.
- Confident in challenging and querying discrepancies.
- Comfortable working with complexity and ambiguity around deposits and staged billing.
- Team player with a proactive mindset.
- Self-motivated and ability to operate independently.
- Desirable
- Experience handling supplier deposits or prepayments.
- Experience with Dynamics 365 Finance & Operations (D365 F&O).
- Experience in a retail environment.
- Exposure to month-end close and audit processes.
In return we will provide all the training you will need to succeed within the role and give you a chance to have a successful career in a growing business that rewards staff for their hard work.
Benefits JML Offer- 25 days holiday a year (plus 8 bank/public holidays), increasing after 3 and 6 years’ service.
- Employee Assistance Programme
- Private Health Insurance after 1 year of service
- Contributory Pension Scheme after 3 months of service
- Life Assurance Scheme
- Staff Product Discount Scheme
- Eye Care Vouchers
- Bike to Work Scheme
- Enhanced Maternity and Paternity
For further information about JML or our products visit our website at www.JMLdirect.com
Accounts Payable Assistant in South Shields employer: JML
JML is an exceptional employer located in Tyne Dock, South Shields, offering a vibrant work culture that values innovation and teamwork. With a strong focus on employee growth, we provide comprehensive training and numerous benefits, including private health insurance, a contributory pension scheme, and generous holiday allowances, ensuring our staff feel valued and supported in their careers. Join us to be part of a dynamic team dedicated to bringing quality consumer products to homes across the UK and beyond.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Assistant in South Shields
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about opportunities at JML. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of Dynamics 365 F&O. We want to see that you’re not just familiar with it, but that you can talk confidently about how you’ve used it in past roles.
✨Tip Number 3
Show off your attention to detail during the interview. Bring examples of how you've resolved discrepancies or managed high volumes of transactions. We love candidates who can demonstrate their skills with real-life stories!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Accounts Payable Assistant in South Shields
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Accounts Payable Assistant role. Highlight your experience with D365 F&O and any relevant finance administration roles you've had. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your attention to detail will help us maintain strong financial controls. Keep it concise but impactful!
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office, especially Excel. If you’ve handled high volumes of transactions before, let us know! We love candidates who can manage complexity and ambiguity.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on our radar. We can’t wait to hear from you!
How to prepare for a job interview at JML
✨Know Your Numbers
Brush up on your accounting principles and be ready to discuss how you’ve applied them in previous roles. Familiarity with Dynamics 365 Finance & Operations is a big plus, so if you've used it before, make sure to highlight that experience.
✨Be Detail-Oriented
Since attention to detail is crucial for an Accounts Payable Assistant, prepare examples of how you've successfully managed high volumes of transactions without errors. Think about specific instances where your meticulousness saved time or money.
✨Prepare for Problem-Solving
Expect questions about how you would handle discrepancies or invoice queries. Have a few scenarios ready where you resolved issues effectively, showcasing your communication skills and ability to work with suppliers and internal teams.
✨Show Your Organisational Skills
The role requires a methodical approach, so be prepared to discuss your organisational strategies. Whether it's managing deadlines or keeping track of supplier data, share how you stay organised and ensure nothing slips through the cracks.
