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For Companies At a Glance
- Tasks: Support the Operations Team with Facilities and H&S admin tasks across 30+ UK offices.
- Company: Join JMG Group, a rapidly growing top 30 insurance broker based in Guiseley.
- Benefits: Enjoy free parking, generous holidays, Bupa healthcare, and more perks like gym memberships.
- Why this job: Be part of a supportive team, ensuring safety and efficiency in a dynamic work environment.
- Qualifications: Experience in facilities administration, strong attention to detail, and good communication skills required.
- Other info: This is an office-based role, ideal for someone local to Guiseley.
The predicted salary is between 36000 - 60000 £ per year.
JMG Group is a Private Equity backed insurance broking group based in Guiseley, West Yorkshire with strong regional office representation around the UK. We are a top 30 broker, growing rapidly having completed numerous acquisitions since our MBO in 2020. We place over £280m of Gross Written Premium into the market annually and our teams are very well respected in the market. Customer excellence is the backbone of our business, which means that our people, systems, and processes are central to our success.
The opportunity
Due to continued growth, we have a brand-new opportunity for a Group Facilities Partner, who will support the Operations Team with a multitude of Facilities and H&S administrative tasks to ensure that all our businesses have a central point of contact in relation to the running of their facilities services and are up to date with H&S documentation. You will be joining our supportive and knowledgeable Operations team meaning you will quickly become familiar with the daily ins and outs of our network of over 30 offices across the UK, and their individual buildings/facilities operations and requirements.
Key areas of responsibility include:
- Overseeing the collation of all JMG’s utilities/H&S contracts for our regional offices and newly acquired offices and updating our compliance portal.
- Saving Fire Warden & First Aid, MHFA certificates & site inspection reports onto our compliance portal.
- Updating JMG Group master spreadsheets/checklists for each branch.
- Monthly utilities meter readings/collation – liaising with Auditel, sending any bills to Supplier Invoices.
- Overseeing group wide stationery and office consumables contracts with our suppliers.
- Working closely with key office ambassadors to ensure best practice for all site facilities & H&S administration tasks.
- Liaising with our H&S consultancy regarding office audits to ensure they happen annually and ensure any actions that are a result of the audits are taken care of.
- Ensuring services are arranged, such as PAT testing, boiler servicing, fire alarms, air con servicing, asbestos, legionella etc for all offices.
- Making sure that weekly/monthly fire drills are carried out.
- Ensuring all offices have up to date certified wardens.
- Onboarding of new sites to ensure all H&S/Facilities documents are rolled out.
- Making sure H&S manual is up to date and issued to the group accordingly.
- Maintaining H&S/Facilities pages on JMG’s intranet.
- Confidential waste arrangements.
- Recycling & waste management.
- Arranging access entry/key fobs for all new starters where appropriate.
- Logging any building issues with landlords as appropriate and supporting with best course of action.
- General administration tasks and keeping an eye out for any efficiencies where possible.
What we are looking for:
- Experience working within a Facilities team or facilities administration function.
- Possess a high-level of accuracy and attention to detail.
- Knowledge of office Health & Safety policies and procedures including fire & health and safety.
- Good communication skills with ability to work effectively as part of a team and speak to key stakeholders across the business.
- Self-motivated and able to work individually when required.
- A friendly and approachable manner, happy to act on all enquiries and pass on to the correct department as appropriate.
- Strong organisational skills and a keen eye for efficient document e-filing and records management.
- Someone local to Guiseley, as this will be predominantly an office based role.
What we offer:
- Free parking.
- Company Pension scheme.
- Generous holiday entitlement, including birthday day off.
- Bupa Healthcare Cash Plan.
- Life Assurance.
- Electric vehicle salary sacrifice scheme.
- Gymflex.
- Cycle to Work scheme.
Group Facilities Partner employer: JMG Group
Contact Detail:
JMG Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Facilities Partner
✨Tip Number 1
Familiarise yourself with the specific facilities and health & safety regulations relevant to the insurance broking industry. Understanding these will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former employees of JMG Group on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your experience with compliance and administrative tasks in detail. Be ready to share specific examples of how you've successfully managed similar responsibilities in previous roles, as this will highlight your suitability for the position.
✨Tip Number 4
Showcase your organisational skills by creating a mock checklist or spreadsheet that outlines how you would manage the various facilities tasks mentioned in the job description. This proactive approach can impress the hiring team and set you apart from other candidates.
We think you need these skills to ace Group Facilities Partner
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements for the Group Facilities Partner position. Tailor your application to highlight relevant experience in facilities management and health & safety.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles in facilities administration or related fields. Provide specific examples of how you've successfully managed facilities tasks or improved processes in past positions.
Showcase Communication Skills: Since the role requires effective communication with various stakeholders, include examples in your application that demonstrate your ability to collaborate and communicate clearly within a team environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at JMG Group
✨Know Your Facilities Basics
Brush up on your knowledge of facilities management and health & safety policies. Be prepared to discuss how you would handle specific scenarios related to office audits, fire drills, and compliance documentation.
✨Showcase Your Attention to Detail
Since the role requires a high level of accuracy, be ready to provide examples from your past experiences where your attention to detail made a significant impact. This could include managing contracts or ensuring compliance with health and safety regulations.
✨Demonstrate Teamwork Skills
The position involves working closely with various stakeholders. Prepare to share instances where you successfully collaborated with others, highlighting your communication skills and ability to work effectively within a team.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving abilities, especially regarding facilities issues. Think of examples where you identified inefficiencies or resolved conflicts, showcasing your proactive approach to challenges.
