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- Tasks: Join a friendly team as an Administrator, managing office tasks and supporting archival projects.
- Company: Work with a prestigious charity linked to a legendary automotive brand, preserving its rich heritage.
- Benefits: Enjoy a competitive salary, overtime pay for weekend events, and a mobile phone for work use.
- Why this job: Be part of a meaningful mission, combining administration with a passion for history and automotive excellence.
- Qualifications: Strong organisational skills, Microsoft Office proficiency, and a love for heritage or the automotive world are essential.
- Other info: This is a 6 or 12-month contract, offering a unique opportunity in a fascinating environment.
Administrator - 35 hours per week - Automotive / Classic Car Associated Charity and Foundation. This is a 6 or 12-month contract initially, depending on the successful candidate’s requirements.
Are you an organised and proactive individual with a passion for preserving heritage and supporting charitable initiatives? We’re working with a prestigious and well-regarded organisation based near Towcester, looking for a dedicated Administrator to join their small, friendly team. The charity is closely connected to a legendary automotive brand and is committed to honouring its founder’s legacy through education, engineering advancement, and innovation.
This full-time (35-hour per week), office-based role offers a unique opportunity to work in a fascinating environment, steeped in history and automotive excellence.
Position: Administrator / Archivist
Hours: Full-time, 35 hour working week (Monday to Friday, 9am - 5pm, with a 1-hour lunch break)
Location: Office-based, near Towcester
Salary: Up to c. £33,000 per annum pro rata, depending on experience (approx. £18 per hour)
Contract Duration: 6 or 12 months initially, depending on the successful candidate's requirements
About the Administrator / Archivist Role:
- Supporting the Office Manager and wider team, your administrative responsibilities will include:
- Conducting daily walk-around checks of the premises to identify and report any maintenance needs
- Acting as a keyholder — opening/closing the site and monitoring CCTV where required
- Supporting with fire alarm call point checks and coordinating maintenance access and accompaniment when needed
- Managing the office calendar to ensure cover for holidays, sickness and Trustee availability
- Maintaining office supplies, including stationery and admin resources
- Responding to member enquiries, updating membership details, and supporting membership communications
- Procuring and distributing annual member badges
- Assisting with responses to out-of-hours enquiries (actioned the next working day in conjunction with the Office Manager)
- Supporting charitable projects, events, and occasional weekend activities (overtime paid)
- Help maintain the Foundation’s presence on social media
- Assisting with Foundation shop stock and sales, including suggestions for new items
- Liaising with third-party organisations and supporting internal communication
- Assisting Trustees in identifying and administering suitable charitable works, donations, and awards
- Providing occasional support on XERO (finance software) in the absence of the Office Manager (training can be provided)
As an Administrator / Archivist, your Archiving Responsibilities Include:
- Continuing to sort, catalogue and report to the Board on findings regarding artefact ownership
- Conserving archival items using appropriate materials and practices
- Managing the records archive, cataloguing documents, and supervising researchers
- Conducting guided tours for visitors
- Consulting with the Board on document scanning priorities
- Attending Archive Committee meetings and taking minutes
- Supporting the Events Committee and liaising with external archives and heritage bodies (e.g. Bentley Drivers Club, W.O. Bentley Memorial Foundation, Gaydon)
- Ensuring artefact security, particularly during events or third-party use of the building
Skills Required for the Administrator / Archivist Position:
- Strong organisational and time management skills
- A hands-on, team-oriented approach - no task too big or small
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- A genuine interest in history, heritage, or the automotive world would be a bonus
- A proactive and independent working style
- A willingness to support occasional out-of-hours or weekend events (with overtime pay)
This is a varied and rewarding position combining traditional office administration with archival work and practical operational support — perfect for someone who enjoys making a meaningful contribution and being part of something special.
A mobile phone will be provided for work use during office hours, with the expectation that it is switched off outside of working hours.
Administrator / Archivist - Charity employer: JM&Co Recruitment Ltd
Contact Detail:
JM&Co Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / Archivist - Charity
✨Tip Number 1
Familiarise yourself with the charity's mission and history. Understanding their connection to the automotive brand will help you demonstrate your passion for preserving heritage during any discussions or interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This role requires strong time management, so showcasing your experience will set you apart.
✨Tip Number 3
If you have any experience with archiving or working with historical documents, be sure to mention it. Even if it's not extensive, showing a willingness to learn and engage with archival practices can be a big plus.
✨Tip Number 4
Network with individuals in the automotive or charity sectors. Engaging with professionals in these fields can provide insights into the role and may even lead to valuable connections that could help your application stand out.
We think you need these skills to ace Administrator / Archivist - Charity
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and archiving. Emphasise any previous roles where you managed records, supported teams, or worked in a charity environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for heritage and charitable initiatives. Mention specific skills that align with the job description, such as organisational abilities and proficiency in Microsoft Office.
Showcase Relevant Skills: In your application, clearly outline your strong organisational and time management skills. Provide examples of how you've successfully managed multiple tasks or projects in the past.
Express Enthusiasm for the Role: Convey your genuine interest in the automotive world and history within your application. This will help demonstrate that you are not just looking for any job, but are specifically excited about this opportunity.
How to prepare for a job interview at JM&Co Recruitment Ltd
✨Show Your Organisational Skills
As an Administrator / Archivist, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, and highlight any tools or methods you use to stay organised.
✨Demonstrate Your Passion for Heritage
This role is closely tied to preserving heritage and supporting charitable initiatives. Make sure to express your genuine interest in history, heritage, or the automotive world during the interview. Share any relevant experiences that showcase your passion.
✨Prepare for Teamwork Questions
The job requires a hands-on, team-oriented approach. Expect questions about how you work within a team and handle different personalities. Think of examples where you successfully collaborated with others to achieve a common goal.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office is essential for this position. Brush up on your skills in Word, Excel, and Outlook before the interview. If you have experience with finance software like XERO, be ready to discuss it, as training can be provided.
