Legal Secretary in Saint Albans

This heavy-hitting firm is renowned for the exceptional quality of work it deals with; with offices in Hertfordshire and the City, it attracts a client base of HNW individuals and is ranked impressively in the Legal 500.

Due to its recent successes, the firm has a strategic expansion plan and is seeking an experienced Legal Secretary to join its journey of growth in the London or St Albans office.

This full-service commercial firm has grown substantially in recent years. They deal with a quality of work on par with City firms and have attracted many heavy hitting Lawyers who are enticed by the blend of City quality work, coupled with a superior work-life balance and quality of life.

This firm is highly ranked in the Legal 500 and is top tier across several areas. They have experienced substantial growth in recent years; interestingly, this mainly comes from their international reach. Despite them having a headcount of just over 100, their international reach is growing quickly; they have a strong client base in Russia, China, and the Middle East.

The Commercial Real Estate team is known for its supportive and collaborative culture. Where secretaries are valued from the outset, with their contribution recognised and appreciated. The environment is one where colleagues work alongside each other rather than within rigid hierarchies, ensuring that secretarial support plays a visible and respected role.

You will find a culture that is dynamic, forward-thinking, reactive, and quick to adapt. They are very progressive, and you will find no glass ceilings regarding progression.

If you are keen to join a highly regarded law firm where you can learn, grow and develop, this is a fantastic opportunity to learn from professionals within a supportive Commercial Real Estate team.

You will handle a varied caseload, supporting partners, associates and paralegals. Becoming a vital part of the team, ensuring the smooth running of the department and seeing that fee earners are fully supported with their client work and administrative tasks.

Responsibilities:

• Audio and copy typing, transcription and formatting of legal documents (Word, iManage, Outlook, PDF/Acrobat, DocuSign, Excel), including dictation via BigHand and document conversion/reformatting.
• Proofreading, amending and producing documents in house style.
• Client and third-party communication (telephone/email), including liaising with lenders, local authorities, HMRC and HMLR.
• Land Registry applications and services, including drafting AP1/TR1 forms, notices of transfer/charge, requisitions, searches, office copies and post-completion formalities.
• SDLT applications and AML compliance (Legl), including SmartSearches and ID checks.
• Opening and closing files, including client onboarding, financial reports, WIP write-offs and file closure documentation.
• Preparing sales packs, CPSE replies, basic reports on title, lease/deed summaries and scheduling deeds.
• Billing and accounts support, including invoices, BACS/TT payments, e-chits, ledger checks and credit control.
• General administrative support, including printing, scanning, photocopying and file/deed retrieval from storage.
• Diary management and meeting coordination (internal/external, Teams/Zoom) and ad hoc support to fee earners and other departments.

Requirements:

• You will be a legal secretary with a minimum of 6 months of experience.
• 5-days attendance in either the St Albans or London office.
• Excellent telephone manner and ability to provide a professional standard of communication with clients.
• You will possess a friendly and approachable manner.
• A proactive, enthusiastic and commercially focused approach.

This is a unique opportunity to join a well-respected firm and become a valued member of a high-performing Commercial Real Estate team. Your work will be recognised, appreciated and play a visible role in the success of the team. While offering the chance to develop your skills and take on increasing responsibility in a collaborative environment.

Please apply now for immediate consideration or call me for a confidential discussion.