Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Chairman and Managing Director by managing schedules, travel, meetings, and communications.
- Company: Join JMC Aviation, a leader in Aviation Engineering, Training & Recruitment.
- Benefits: Enjoy competitive salary, annual bonuses, private healthcare, and fun team events.
- Why this job: Be part of a dynamic team in a modern office with great perks and a supportive culture.
- Qualifications: Experience in a fast-paced environment, excellent communication skills, and proficiency in Microsoft Office.
- Other info: This role is fully onsite, Monday to Friday, 08:00 - 17:00.
The predicted salary is between 28800 - 43200 £ per year.
An exciting opportunity has arisen within JMC Aviation, the world's leading Aviation Engineering, Training & recruitment business.
We are looking to recruit a new Executive Assistant based in Exeter , to support the Company's Chairman and Managing Director. The position involves managing schedules, arranging travel, coordinating meetings, organising events and handling communications.
This role will be fully Onsite working Monday to Friday, 08:00 – 17:00.
Salary & Benefits:
- Competitive Basic Salary
- Annual Bonus (Following the successful completion of your Probationary Period)
- Innovate & Elevate reward scheme
- Modern, air-conditioned office with free on-site parking
- Team BBQs and Staff days that incorporate family and partners
- We have some fantastic company benefits including Private Healthcare, Life Cover, Income Protection, Critical Illness and a Cycle to Work Scheme
The responsibilities of the Executive Assistant will involve:
- Manage and maintain calendars, including scheduling appointments
- Plan and coordinate travel arrangements including flights, accommodation, car hire and other logistics
- Prepare agendas and take minutes for board and leadership meetings
- Follow up on action items from meetings
- Prepare information packs for board and leadership meetings
- Collate and report business metrics
- Conduct research and compile data as required for business projects
- Organise annual staff events (Christmas and summer party)
- Organise corporate events
- Answer incoming calls and respond to queries
- Draft and proofread communications including emails, letters, presentations and proposals
- Manage office facilities to ensure a well-functioning office environment
- Manage the fleet of company pool cars, arranging servicing and oversight of bookings
- Handling of sensitive information with confidentiality and professionalism
- Maintain discretion and confidentiality in all matters
In order to be successful in this role, the Executive Assistant will need to demonstrate the following skills and attributes:
- Experience in a corporate or high-paced professional environment
- High level of professionalism, integrity and confidentiality
- Excellent communication skills
- Ability to work on own initiative and to organise and prioritise own work
- High attention to detail
- Ability to convey information accurately, clearly and in a manner easily understood
- Experience of using Microsoft Outlook, Microsoft Word, Excel and database systems
- Strong problem-solving skills and the ability to anticipate needs
If you think this is the role for you and you have the necessary skills and attributes, please apply today or contact JMC Aviation for more details.
Please note that due to the high level of applicants we will only be contacting shortlisted candidates regarding this role.
For this opportunity JMC Aviation Ltd is acting as an employment agency.
Executive Assistant employer: JMC Aviation
Contact Detail:
JMC Aviation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the aviation industry and JMC Aviation's specific services. Understanding the company's operations will help you tailor your conversations and demonstrate your genuine interest during any interactions.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed schedules or coordinated events in previous roles. Be ready to discuss these experiences in detail during interviews.
✨Tip Number 3
Practice your communication skills, as this role requires excellent verbal and written abilities. Consider role-playing scenarios where you might need to draft emails or handle phone inquiries to build confidence.
✨Tip Number 4
Network with professionals in the aviation sector or those who have worked as executive assistants. They can provide valuable insights and tips that could give you an edge in the application process.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in a corporate or high-paced professional environment. Emphasize your skills in managing schedules, coordinating travel, and handling communications.
Craft a Strong Cover Letter: Write a cover letter that showcases your professionalism, integrity, and attention to detail. Mention specific examples of how you've successfully managed similar responsibilities in the past.
Highlight Technical Skills: Clearly list your proficiency in Microsoft Outlook, Word, Excel, and any database systems. This is crucial for the role, so make sure it stands out in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all communications are clear, accurate, and professionally presented.
How to prepare for a job interview at JMC Aviation
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage schedules and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organized complex calendars or events in the past.
✨Demonstrate Professionalism and Discretion
This role requires a high level of confidentiality. During the interview, emphasize your experience handling sensitive information and maintaining professionalism in all communications.
✨Highlight Your Communication Skills
Excellent communication is key for this position. Prepare to share instances where your communication skills made a difference, whether in drafting emails, taking minutes, or coordinating with team members.
✨Familiarize Yourself with Relevant Tools
Since the job involves using Microsoft Outlook, Word, and Excel, make sure you are comfortable discussing your proficiency with these tools. You might even want to mention any specific projects where you utilized these applications effectively.
