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- Tasks: Support the Chief Digital Officer with diary management, meetings, and travel arrangements.
- Company: Join a large organisation known for its dynamic work environment and global reach.
- Benefits: Enjoy flexible working options and the potential for contract extension.
- Why this job: Gain valuable experience in a fast-paced setting while building global relationships.
- Qualifications: Proficiency in Microsoft Suite and prior EA experience are essential.
- Other info: This is a temporary role with a likely extension; perfect for students seeking short-term work.
We are working with a large organisation that is seeking an Executive Assistant to provide temporary support to the Chief Digital Officer and his team. You should have the ability to interact with staff at all levels in a fast-paced environment and demonstrate experience in handling administrative and executive support tasks with minimal supervision.
Start date: ASAP
Duration: 2 months (extension likely)
Responsibilities:
- Provide efficient EA support to the Chief Digital Officer.
- Manage complex diaries, organise meetings and appointments, and quickly adapt to changing priorities.
- Arrange international and domestic travel, including flights, accommodation, visas, and transportation.
- Track and remind senior staff of important tasks, actions, and deadlines.
- Build and maintain global relationships, including with senior management teams and their respective EAs/PAs.
- Support the Global Programme Lead with travel arrangements (flights, hotels, trains, visas).
Skills Required:
- Strong proficiency in Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams).
- Relevant experience in a similar Executive Assistant role.
- Excellent communication skills at all levels within an organisation.
- Excellent administration skills.
- Experience working with global teams.
- Ability to work under pressure, prioritise workload, and manage multiple tasks efficiently.
CBSbutler is operating and advertising as an Employment Agency for permanent positions and as an Employment Business for interim/contract/temporary positions. CBSbutler is an Equal Opportunities employer and we encourage applicants from all backgrounds.
Executive Assistant - TEMP - London employer: JM Group
Contact Detail:
JM Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - TEMP - London
✨Tip Number 1
Familiarise yourself with the Chief Digital Officer's background and the organisation's digital initiatives. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your diary management skills by using tools like Google Calendar or Microsoft Outlook. Being able to showcase your ability to manage complex schedules effectively will set you apart from other candidates.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide insights into the challenges of the position and may even offer tips on how to excel in the interview process.
✨Tip Number 4
Prepare for situational questions that assess your ability to handle pressure and prioritise tasks. Think of specific examples from your past experiences where you successfully managed multiple responsibilities.
We think you need these skills to ace Executive Assistant - TEMP - London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your skills in managing complex diaries, organising meetings, and handling travel arrangements, as these are key responsibilities for the role.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Emphasise your ability to work under pressure, your communication skills, and your proficiency in Microsoft Suite.
Showcase Your Experience: In your application, provide examples of how you've successfully supported senior management in previous roles. Mention any experience you have with global teams and how you managed multiple tasks efficiently.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at JM Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex diaries and organise meetings is crucial. Be prepared to discuss specific examples of how you've successfully handled scheduling conflicts or prioritised tasks in a fast-paced environment.
✨Demonstrate Proficiency in Microsoft Suite
Since strong proficiency in Microsoft Suite is a key requirement, make sure to highlight your experience with Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams. You might even want to mention any advanced skills or shortcuts you use to enhance productivity.
✨Communicate Effectively
Excellent communication skills are essential for this role. During the interview, practice clear and concise communication. Be ready to provide examples of how you've effectively interacted with staff at all levels and built relationships within a global team.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your ability to handle pressure and manage multiple tasks. Think of situations where you've had to adapt quickly to changing priorities and be ready to explain your thought process and actions.
