At a Glance
- Tasks: Coordinate studio operations and support the team in a dynamic architectural environment.
- Company: Join jmarchitects, a leading UK architectural practice with a focus on thoughtful design.
- Benefits: Enjoy a competitive salary, company events, pension, life insurance, and sick pay.
- Other info: Flexible work hours in a supportive and inclusive workplace.
- Why this job: Be the backbone of our Edinburgh studio and help create distinctive spaces.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 € per year.
jmarchitects is one of the UK’s leading architectural practices, with studios in Edinburgh, Glasgow, London and Manchester. Our work is defined by thoughtful design, technical rigour and a commitment to creating distinctive buildings, spaces and places that are both enduring and well made.
About the role
We are seeking a highly organised, proactive and experienced Office Manager to join our Edinburgh studio. The successful candidate will be a central source of support to the Edinburgh and Glasgow Directors and senior team, helping to coordinate studio operations, refine internal processes and contribute to the smooth day-to-day running of the practice. The role also includes responsibilities relating to Health & Safety and Fire Marshal duties.
Responsibilities will also include:
- Preparing correspondence, managing supplies and studio resources
- Coordinating travel
- Supporting administration
- Ensuring the office remains professional, efficient and welcoming for colleagues, clients and visitors alike
- Supporting bid activity in collaboration with the bid team and Directors across our UK studios, helping to prepare clear, well-presented submission materials using desktop publishing software such as Photoshop and InDesign
- Coordinating a broad range of internal and external meetings, as well as client and staff events, ensuring they are organised with care and professionalism
- Managing logistics, sending invitations, booking venues, arranging transport, and providing high-quality administrative support to ensure events run smoothly and reflect the standards of the practice
- Maintaining social media channels and supporting website updates, contributing to a clear and consistent presentation of the practice
Requirements:
- Strong Microsoft Office skills, particularly in Word, PowerPoint and Excel
- Excellent attention to detail, including strong proofreading and document presentation skills
- Experience managing diaries and arranging travel and accommodation efficiently
- A flexible, practical and professional approach to work
No agencies please. jmarchitects is committed to promoting equality, diversity and inclusion across all of our offices.
Full-time, permanent Company events Company pension Life insurance Sick pay Monday to Friday (36 hours)
VACATURE | Office Manager in Edinburgh employer: jm architects Ltd
At jmarchitects, we pride ourselves on being a leading architectural practice that values thoughtful design and technical excellence. Our Edinburgh studio offers a collaborative work culture where the Office Manager plays a pivotal role in supporting our directors and ensuring smooth operations, all while enjoying benefits such as a company pension, life insurance, and a commitment to employee growth through diverse opportunities. Join us for a rewarding career in a professional environment that champions equality, diversity, and inclusion.
StudySmarter Expert Advice🤫
We think this is how you could land VACATURE | Office Manager in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on social media. We all know that sometimes it’s not just what you know, but who you know that can help you land that Office Manager role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their values and needs. Practice common interview questions and think about how you can demonstrate your organisational prowess and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to show you were engaged and genuinely interested in the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace VACATURE | Office Manager in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your organisational skills and experience in managing office operations, as these are key for us at jmarchitects.
Craft a Compelling Cover Letter:Your cover letter should reflect your enthusiasm for the role and the company. Share specific examples of how you've contributed to smooth operations in previous roles, showing us why you're the perfect fit.
Showcase Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any experience with desktop publishing software like Photoshop and InDesign. We love seeing candidates who can bring those skills to the table!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hassle!
How to prepare for a job interview at jm architects Ltd
✨Know the Company Inside Out
Before your interview, take some time to research jmarchitects thoroughly. Understand their projects, values, and what sets them apart in the architectural field. This knowledge will not only impress your interviewers but also help you tailor your answers to align with their ethos.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or streamlined processes. Be ready to discuss how you can bring that same level of organisation to jmarchitects’ Edinburgh studio.
✨Demonstrate Your Tech Savvy
Familiarise yourself with the software mentioned in the job description, like Photoshop and InDesign. If you have experience with these tools, be prepared to discuss specific projects where you used them. If not, consider doing a quick tutorial to show your willingness to learn.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially related to Health & Safety and event coordination. Think of scenarios where you had to handle unexpected challenges and how you resolved them. This will showcase your proactive approach and ability to maintain professionalism under pressure.
