At a Glance
- Tasks: Coordinate studio operations and support the team in a dynamic architectural environment.
- Company: Join one of the UK's leading architectural practices with a focus on thoughtful design.
- Benefits: Enjoy a competitive salary, company events, pension, and life insurance.
- Other info: Flexible work hours in a supportive and inclusive workplace.
- Why this job: Be a key player in creating distinctive buildings and spaces while enhancing your skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 € per year.
jmarchitects is one of the UK's leading architectural practices, with studios in Edinburgh, Glasgow, London and Manchester. Our work is defined by thoughtful design, technical rigour and a commitment to creating distinctive buildings, spaces and places that are both enduring and well made.
About the role
We are seeking a highly organised, proactive and experienced Office Manager to join our Edinburgh studio. The successful candidate will be a central source of support to the Edinburgh and Glasgow Directors and senior team, helping to coordinate studio operations, refine internal processes and contribute to the smooth day-to-day running of the practice. The role also includes responsibilities relating to Health & Safety and Fire Marshal duties.
Responsibilities will include:
- Preparing correspondence, managing supplies and studio resources.
- Coordinating travel, supporting administration, and ensuring the office remains professional, efficient and welcoming for colleagues, clients and visitors alike.
- Supporting bid activity in collaboration with the bid team and Directors across our UK studios, helping to prepare clear, well-presented submission materials using desktop publishing software such as Photoshop and InDesign.
- Coordinating a broad range of internal and external meetings, as well as client and staff events, ensuring they are organised with care and professionalism.
- Managing logistics, sending invitations, booking venues, arranging transport, and providing high-quality administrative support to ensure events run smoothly and reflect the standards of the practice.
- Maintaining social media channels and supporting website updates, contributing to a clear and consistent presentation of the practice.
Requirements:
- Strong Microsoft Office skills, particularly in Word, PowerPoint and Excel.
- Excellent attention to detail, including strong proofreading and document presentation skills.
- Experience managing diaries and arranging travel and accommodation efficiently.
- A flexible, practical and professional approach to work.
jmarchitects is committed to promoting equality, diversity and inclusion across all of our offices.
Full-time, permanent position with company events, company pension, life insurance, and sick pay. Working hours are Monday to Friday (36 hours).
Office Supervisor in Edinburgh employer: jm architects Ltd
jmarchitects is an exceptional employer, offering a vibrant work culture in the heart of Edinburgh, where creativity and collaboration thrive. With a commitment to employee growth, we provide opportunities for professional development alongside competitive benefits such as a company pension, life insurance, and generous sick pay. Join us to be part of a team that values diversity and inclusion while contributing to meaningful architectural projects that shape our communities.
StudySmarter Expert Advice🤫
We think this is how you could land Office Supervisor in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the lookout for an Office Supervisor role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching jmarchitects and understanding their projects and values. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and experience in managing office operations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at jmarchitects.
We think you need these skills to ace Office Supervisor in Edinburgh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Office Supervisor role. Highlight your organisational skills and experience in managing office operations, as these are key to what we’re looking for at jmarchitects.
Showcase Your Skills:Don’t forget to mention your proficiency in Microsoft Office, especially Word, PowerPoint, and Excel. We love seeing candidates who can demonstrate strong attention to detail and document presentation skills!
Be Professional and Personable:Since this role involves coordinating events and supporting our team, it’s important to convey your ability to maintain a professional yet welcoming atmosphere. Share examples of how you’ve done this in previous roles.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at jm architects Ltd
✨Know the Company Inside Out
Before your interview, take some time to research jmarchitects. Understand their projects, values, and what makes them stand out in the architectural field. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Supervisor, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you've successfully coordinated operations or improved processes. Be ready to discuss how you handle logistics for meetings and events.
✨Highlight Your Technical Proficiency
Make sure to mention your skills in Microsoft Office, especially Word, PowerPoint, and Excel. If you have experience with desktop publishing software like Photoshop and InDesign, bring that up too! Being able to present clear and professional materials is key for this role.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewers. Inquire about the team dynamics, the company culture, or how they measure success in the Office Manager role. This shows you're engaged and serious about finding the right fit for both you and the company.
