At a Glance
- Tasks: Coordinate studio operations and support the team in a dynamic architectural environment.
- Company: Join jmarchitects, a leading UK architectural practice with a focus on thoughtful design.
- Benefits: Enjoy a competitive salary, company events, pension, life insurance, and sick pay.
- Other info: Promote equality, diversity, and inclusion in a supportive workplace.
- Why this job: Be the backbone of our Edinburgh studio and help create distinctive spaces.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 € per year.
jmarchitects is one of the UK’s leading architectural practices, with studios in Edinburgh, Glasgow, London and Manchester. Our work is defined by thoughtful design, technical rigour and a commitment to creating distinctive buildings, spaces and places that are both enduring and well made.
About the role
We are seeking a highly organised, proactive and experienced Office Manager to join our Edinburgh studio. The successful candidate will be a central source of support to the Edinburgh and Glasgow Directors and senior team, helping to coordinate studio operations, refine internal processes and contribute to the smooth day-to-day running of the practice. The role also includes responsibilities relating to Health & Safety and Fire Marshal duties.
Responsibilities will also include:
- Preparing correspondence, managing supplies and studio resources.
- Coordinating travel, supporting administration, and ensuring the office remains professional, efficient and welcoming for colleagues, clients and visitors alike.
- Supporting bid activity in collaboration with the bid team and Directors across our UK studios, helping to prepare clear, well-presented submission materials using desktop publishing software such as Photoshop and InDesign.
- Coordinating a broad range of internal and external meetings, as well as client and staff events, ensuring they are organised with care and professionalism.
- Managing logistics, sending invitations, booking venues, arranging transport, and providing high-quality administrative support to ensure events run smoothly and reflect the standards of the practice.
- Maintaining social media channels and supporting website updates, contributing to a clear and consistent presentation of the practice.
Requirements:
- Strong Microsoft Office skills, particularly in Word, PowerPoint and Excel.
- Excellent attention to detail, including strong proofreading and document presentation skills.
- Experience managing diaries and arranging travel and accommodation efficiently.
- A flexible, practical and professional approach to work.
No agencies please. jmarchitects is committed to promoting equality, diversity and inclusion across all of our offices.
Full-time, permanent Company events Company pension Life insurance Sick pay Monday to Friday (36 hours)
Office manager (VERVULD) in Edinburgh employer: jm architects Ltd
At jmarchitects, we pride ourselves on being a leading architectural practice that values thoughtful design and technical excellence. Our Edinburgh studio offers a collaborative work culture where you can thrive professionally, supported by a commitment to employee growth and well-being through benefits like a company pension, life insurance, and regular company events. Join us in creating distinctive spaces while enjoying a flexible and inclusive environment that fosters creativity and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Office manager (VERVULD) in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the lookout for opportunities. You never know who might have the inside scoop on a job that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, so you can show them why you’d be a great fit. We want you to shine and make a lasting impression!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your experiences and how they relate to the role of an Office Manager – it’ll help you feel more at ease when the real deal comes along.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the role.
We think you need these skills to ace Office manager (VERVULD) in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your organisational skills and experience in managing office operations, as these are key for us at jmarchitects.
Showcase Your Skills:Don’t forget to showcase your Microsoft Office skills! We love seeing strong Word, PowerPoint, and Excel abilities, so make sure to mention any relevant experience you have with these tools.
Be Professional and Personable:Since the role involves coordinating events and supporting colleagues, let your personality shine through in your application. We appreciate a friendly yet professional tone that reflects our welcoming office culture.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hassle!
How to prepare for a job interview at jm architects Ltd
✨Know the Company Inside Out
Before your interview, take some time to research jmarchitects thoroughly. Understand their projects, values, and what sets them apart in the architectural field. This knowledge will not only impress your interviewers but also help you tailor your answers to align with their ethos.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences that demonstrate your ability to manage multiple tasks efficiently. Whether it’s coordinating events or handling supplies, be ready to discuss how you keep everything running smoothly.
✨Highlight Your Tech Savviness
Since the role involves using software like Photoshop and InDesign, make sure to mention any relevant experience you have with these tools. If you’ve created presentations or managed social media content before, share those examples to show you’re up to speed with the tech they use.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing a last-minute change in a meeting or dealing with a supply shortage. Think through potential scenarios and prepare your responses to demonstrate your problem-solving skills and proactive approach.
