At a Glance
- Tasks: Coordinate studio operations and support the team in a dynamic architectural environment.
- Company: Join jmarchitects, a leading UK architectural practice with a commitment to thoughtful design.
- Benefits: Enjoy a competitive salary, company events, pension, life insurance, and sick pay.
- Other info: Flexible, professional work environment with a focus on equality and inclusion.
- Why this job: Be the backbone of our Edinburgh studio and help create distinctive spaces.
- Qualifications: Strong organisational skills, Microsoft Office proficiency, and attention to detail required.
The predicted salary is between 30000 - 40000 € per year.
jmarchitects is one of the UK’s leading architectural practices, with studios in Edinburgh, Glasgow, London and Manchester. Our work is defined by thoughtful design, technical rigour and a commitment to creating distinctive buildings, spaces and places that are both enduring and well made.
About the role
We are seeking a highly organised, proactive and experienced Office Manager to join our Edinburgh studio. The successful candidate will be a central source of support to the Edinburgh and Glasgow Directors and senior team, helping to coordinate studio operations, refine internal processes and contribute to the smooth day-to-day running of the practice. The role also includes responsibilities relating to Health & Safety and Fire Marshal duties.
Responsibilities will also include:
- Preparing correspondence, managing supplies and studio resources
- Coordinating travel
- Supporting administration
- Ensuring the office remains professional, efficient and welcoming for colleagues, clients and visitors alike
- Supporting bid activity in collaboration with the bid team and Directors across our UK studios
- Preparing clear, well-presented submission materials using desktop publishing software such as Photoshop and InDesign
- Coordinating a broad range of internal and external meetings, as well as client and staff events
- Managing logistics, sending invitations, booking venues, arranging transport
- Providing high-quality administrative support to ensure events run smoothly and reflect the standards of the practice
- Maintaining social media channels and supporting website updates
Requirements:
- Strong Microsoft Office skills, particularly in Word, PowerPoint and Excel
- Excellent attention to detail, including strong proofreading and document presentation skills
- Experience managing diaries and arranging travel and accommodation efficiently
- A flexible, practical and professional approach to work
No agencies please. jmarchitects is committed to promoting equality, diversity and inclusion across all of our offices.
Full-time, permanent Company events Company pension Life insurance Sick pay Monday to Friday (36 hours)
Office Manager (M/V) in Edinburgh employer: jm architects Ltd
At jmarchitects, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters creativity and collaboration within our Edinburgh studio. Our commitment to employee growth is evident through ongoing professional development opportunities, while our comprehensive benefits package, including a company pension and life insurance, ensures our team feels valued and supported. Join us in creating distinctive spaces and places, where your contributions will be recognised and celebrated in a welcoming environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (M/V) in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage with professionals on platforms like LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Office Manager role.
✨Tip Number 2
Prepare for interviews by researching jmarchitects thoroughly. Understand their projects, values, and culture. We want you to show them that you’re not just another candidate, but someone who genuinely cares about contributing to their mission of creating distinctive buildings and spaces.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and multitasking. We suggest using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you demonstrate your skills effectively and leave a lasting impression.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your enthusiasm for the role. We believe this small gesture can set you apart from other candidates and keep you fresh in their minds.
We think you need these skills to ace Office Manager (M/V) in Edinburgh
Some tips for your application 🫡
Show Your Organisational Skills:As an Office Manager, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. We want to see how you can bring that proactive approach to our team.
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to our specific role and values. Show us how your experience aligns with what we’re looking for at jmarchitects, especially in terms of supporting our directors and managing studio operations.
Highlight Your Tech Savvy:We love tech! Make sure to mention your skills with Microsoft Office and any experience with desktop publishing software like Photoshop and InDesign. This will help us see how you can contribute to creating those well-presented submission materials we value.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at jm architects Ltd
✨Know the Company Inside Out
Before your interview, take some time to research jmarchitects. Understand their projects, values, and what makes them stand out in the architectural field. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. Be ready to discuss how you can bring that same level of organisation to jmarchitects.
✨Demonstrate Your Tech Savvy
Familiarise yourself with the software mentioned in the job description, like Photoshop and InDesign. If you have experience with these tools, be prepared to discuss specific projects where you used them. If not, consider doing a quick tutorial to get a basic understanding.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing a last-minute meeting or dealing with a supply shortage. Think through potential scenarios and how you would approach them, highlighting your proactive and flexible nature.
