At a Glance
- Tasks: Manage office operations, support a creative team, and coordinate events with flair.
- Company: Join jmarchitects, a leading architectural practice known for innovative design.
- Benefits: Enjoy competitive salary, company events, pension, and life insurance.
- Other info: Flexible working hours and a commitment to diversity and inclusion.
- Why this job: Be the backbone of a dynamic team and help create inspiring spaces.
- Qualifications: Organised, proactive, and experienced in a fast-paced professional environment.
The predicted salary is between 30000 - 40000 € per year.
jmarchitects is one of the UK’s leading architectural practices, with studios in Edinburgh, Glasgow, London and Manchester. Our work is defined by thoughtful design, technical rigour and a commitment to creating distinctive buildings, spaces and places that are both enduring and well made.
We are seeking a highly organised, proactive and experienced Office Manager to join our Edinburgh studio. This is a varied, hands-on position suited to someone who takes pride in creating an efficient, well-considered and welcoming working environment, while providing assured support to a busy and design-focused team.
The successful candidate will be a central source of support to the Edinburgh and Glasgow Directors and senior team, helping to coordinate studio operations, refine internal processes and contribute to the smooth day-to-day running of the practice. The role also includes responsibilities relating to Health & Safety and Fire Marshal duties.
Responsibilities will include:
- Preparing correspondence, managing supplies and studio resources, coordinating travel, supporting administration, and ensuring the office remains professional, efficient and welcoming for colleagues, clients and visitors alike.
- Supporting bid activity in collaboration with the bid team and Directors across our UK studios, helping to prepare clear, well-presented submission materials using desktop publishing software such as Photoshop and InDesign.
- Coordinating a broad range of internal and external meetings, as well as client and staff events, ensuring they are organised with care and professionalism. This includes managing logistics, sending invitations, booking venues, arranging transport, and providing high-quality administrative support to ensure events run smoothly and reflect the standards of the practice.
- Maintaining social media channels and supporting website updates, contributing to a clear and consistent presentation of the practice.
What we’re looking for:
- A self-motivated, proactive and highly organised approach, with the ability to work independently and exercise sound judgement.
- Experience working in a professional, fast-paced environment, with tact, discretion and confidence in dealing with a wide range of contacts.
- Strong Microsoft Office skills, particularly in Word, PowerPoint and Excel.
- Excellent general IT skills, with a high level of accuracy and attention to detail.
- Strong organisational skills, with the ability to manage multiple priorities while maintaining a consistently high standard.
- The ability to work calmly under pressure and meet tight deadlines.
- Excellent attention to detail, including strong proofreading and document presentation skills.
- Strong interpersonal skills and the ability to build positive working relationships across the practice.
- Experience managing diaries and arranging travel and accommodation efficiently.
- A positive and adaptable approach, with a willingness to take on new responsibilities and support a growing team.
- A flexible, practical and professional approach to work.
No agencies please. jmarchitects is committed to promoting equality, diversity and inclusion across all of our offices. If you are interested in this opportunity, we would be pleased to receive your CV.
Job type: Full-time, permanent
Salary: Competitive
Benefits:
- Company events
- Company pension
- Life insurance
- Sick pay
Working pattern: Monday to Friday (36 hours)
Office Manager in Edinburgh employer: jm architects Ltd
At jmarchitects, we pride ourselves on fostering a collaborative and inclusive work culture that values creativity and innovation. As an Office Manager in our Edinburgh studio, you will enjoy a supportive environment with opportunities for professional growth, competitive benefits including a company pension and life insurance, and the chance to contribute to meaningful architectural projects that shape communities. Join us in a vibrant city known for its rich history and dynamic design scene, where your contributions will be recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage with professionals on platforms like LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their projects and values so you can tailor your responses. We want you to shine, so practice common interview questions and think about how your skills align with their needs.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re a great fit for the Office Manager position at jmarchitects.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at jmarchitects.
We think you need these skills to ace Office Manager in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills, experience in a fast-paced environment, and any relevant software knowledge to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at jmarchitects. Share specific examples of how you've created efficient working environments or supported teams in the past.
Show Off Your Attention to Detail:We love candidates who pay attention to detail! Make sure your application is free from typos and errors. A well-presented application shows us you care about quality and professionalism.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at jm architects Ltd
✨Know the Company Inside Out
Before your interview, take some time to research jmarchitects thoroughly. Understand their projects, values, and what makes them stand out in the architectural field. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. Be ready to discuss how you handle tight deadlines and maintain a high standard of work under pressure.
✨Demonstrate Your IT Proficiency
Since strong Microsoft Office skills are essential for this role, brush up on your Word, PowerPoint, and Excel abilities. Consider preparing a small presentation or document that showcases your skills, as this could impress the interviewers and give them a practical example of your capabilities.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and interpersonal skills. Think of scenarios where you've had to coordinate events or manage conflicts within a team. Practising your responses will help you articulate your thoughts clearly during the interview.
