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- Tasks: Support front desk operations and manage mail logistics in a dynamic office environment.
- Company: Join a friendly and collaborative Facilities team at our Head Office in Yeovil.
- Benefits: Gain valuable experience, flexible hours, and a supportive work culture.
- Why this job: Be part of a vital team that ensures smooth office operations and delivers excellent service.
- Qualifications: Positive attitude, strong communication skills, and basic Microsoft Office knowledge.
- Other info: Opportunity for personal growth in a fast-paced, engaging workplace.
We are seeking a proactive and approachable Facilities Assistant to join our busy and dynamic Facilities team on a part-time basis. This is a varied, hands-on, and administrative role, supporting both front desk operations and mail logistics at our Head Office in Yeovil.
You’ll work alongside two experienced Facilities Assistants as part of a collaborative and friendly team that manages all aspects of facilities operations for our client. From visitor services to logistical support, the Facilities team plays a vital role in ensuring the smooth and professional running of the office environment.
Working Hours
Monday to Friday, 20 HOURS PER WEEK (Additional hours may be required to cover holidays and sickness.)
Key Responsibilities
- Front Desk Operations
- Greet visitors and clients in a professional, welcoming manner.
- Handle a wide range of general enquiries confidently—in person, by phone, via Microsoft Teams, and email.
- Respond to facility-related requests and concerns from building occupants.
- Manage the electronic meeting-room booking system accurately.
- Provide administrative support to the Facilities team.
- Always maintain confidentiality and professionalism.
- Mail Logistics
- Efficiently receive, log, and distribute all incoming deliveries to the appropriate departments.
- Collect, prepare, and process outgoing mail and parcels using the franking machine and courier services.
- Sort and manage internal and external correspondence to ensure timely and accurate distribution.
- Monitor and maintain stock levels of stationery and clerical supplies, placing orders as needed to support business operations.
About the Team
You’ll be joining a supportive, friendly, and fast-paced Facilities team that is central to the day-to-day operations of our client’s Head Office. The team is responsible for a wide range of services including front of house, mail logistics, building maintenance, meeting room coordination, and general facilities support. Working closely with two other Facilities Assistants and reporting to the Facilities Manager, you’ll be part of a team that values collaboration, reliability, and excellent service delivery.
Skills, Experience & Qualifications
- A team player with a positive, can-do attitude.
- Excellent interpersonal and communication skills, with the ability to engage confidently at all levels.
- Passionate about delivering outstanding service with a smile.
- Competent in Microsoft Office applications, particularly Outlook, Word, and Excel.
- Comfortable with physical aspects of the role, including walking, standing, and light lifting.
- Experience in a similar facilities or administrative role is desirable but not essential.
Facilities Assistant (Part-Time) in Yeovil employer: JLL
Contact Detail:
JLL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant (Part-Time) in Yeovil
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. Focus on how your skills align with the role of Facilities Assistant, especially your ability to handle enquiries and manage logistics.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit can boost your confidence and show that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a great chance to reiterate why you’d be a fantastic fit for the Facilities team.
We think you need these skills to ace Facilities Assistant (Part-Time) in Yeovil
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to be a bit informal and friendly. Remember, we’re looking for someone who fits into our collaborative team.
Tailor Your Application: Make sure to tailor your application to the Facilities Assistant role. Highlight any relevant experience or skills that match the job description, especially your customer service and administrative abilities. This shows us you’ve done your homework!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate straightforward communication, so avoid fluff and get straight to what makes you a great fit for the role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and quick to do!
How to prepare for a job interview at JLL
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Facilities Assistant role. Familiarise yourself with the key responsibilities like front desk operations and mail logistics. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your People Skills
As a Facilities Assistant, you'll be interacting with various people daily. During the interview, highlight your interpersonal skills and give examples of how you've successfully engaged with clients or colleagues in the past. A friendly attitude goes a long way!
✨Demonstrate Your Organisational Skills
This role requires excellent organisational abilities, especially when managing mail logistics and meeting room bookings. Be prepared to discuss how you stay organised and handle multiple tasks efficiently. Maybe share a time when you juggled several responsibilities successfully.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or what a typical day looks like for a Facilities Assistant. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.
