At a Glance
- Tasks: Support workplace solutions and manage occupancy/vacancy for a dynamic work environment.
- Company: Join a forward-thinking company focused on innovative workplace strategies.
- Benefits: Enjoy competitive pay, flexible work options, and opportunities for professional growth.
- Other info: Collaborative culture with a focus on career development and impactful projects.
- Why this job: Be part of shaping the future of work and enhancing workplace experiences.
- Qualifications: Experience in space planning, data analysis, and project management is essential.
The predicted salary is between 40000 - 50000 £ per year.
Role Summary
Support GRE Leads and Business stakeholders to provide tactical workplace solutions. Own day-to-day occupancy/vacancy management, intake and coordination of real estate requests, and delivery tracking across internal partners to meet business needs, enable 'future of work', return-to-office and portfolio optimization initiatives.
Key Responsibilities
- Business request intake & solution coordination: Own the intake, triage, routing, and tracking of business real estate requests to the right fulfillment teams. Scope requirements with business and internal GRE teams; coordinate necessary governance and approvals. Consolidate occupational space requirements and partner with space planning/fit-out teams to deliver approved solutions. Coordinate with partnering teams (e.g., Security, Technology, Events) to ensure integrated, end-to-end proposals.
- Project reporting & controls: Drive execution discipline: run coordination calls, document minutes/actions, maintain RAID (risks/issues/dependencies), and keep systems updated so delivery stays on track. Maintain project records and ensure procedural compliance and governance. Track approved project budgets and update required systems.
- Occupancy, vacancy & demand planning: Monitor and actively manage occupancy and vacancy levels; ensure clear reporting and stakeholder visibility. Access and analyze headcount and occupancy data to support workplace strategy and decision-making. Support in developing occupancy scenarios and plans based on space supply/demand, constraints, and business requirements. Perform portfolio analysis to identify options that meet business needs (e.g., re-stack, backfill, consolidation, swing space).
- Data quality & financial/chargeback alignment: Perform system updates to maintain data accuracy across occupancy, vacancy, and space records. Ensure space chargebacks are accurate; investigate and resolve mismatches between occupancy records and chargeback outputs.
- Moves & change support: Support Moves and Change programs, including coordination, readiness tracking, and stakeholder communications as needed.
Core Experience
- Skills & experience: Workplace/space planning, occupancy & vacancy management, portfolio analytics, or corporate real estate operations experience. Demonstrated experience coordinating small-to-medium workplace initiatives end-to-end (intake → approvals → delivery → closure).
- Analytical & systems capability: Strong skills in headcount/occupancy data analysis, scenario planning, and translating data into actionable recommendations. Working knowledge of workplace/space systems (e.g., space/occupancy databases, request or ticketing workflows) and strong data hygiene mindset.
- Project & stakeholder management: Strong cross‑functional coordination skills in a matrixed environment; able to drive actions with multiple internal partners. Clear, structured project reporting (status, risks, dependencies, milestones) and excellent follow‑through.
- Communication & execution: Strong written and verbal communication; able to document decisions, minutes, and action plans crisply. Highly organized, detail‑oriented, and comfortable managing multiple concurrent requests with competing priorities.
- Tools: Proficiency in Excel (analysis, pivots/lookups), PowerPoint, Word; Visio (or similar) for layouts/process mapping is a plus. Strong orientation to use AI and other tools.
Workplace Occupancy Planner employer: JLL
As a Workplace Occupancy Planner, you will thrive in a dynamic environment that champions innovation and collaboration. Our company prioritises employee growth through continuous learning opportunities and a supportive work culture that values your contributions. Located in a vibrant area, we offer unique advantages such as flexible working arrangements and a commitment to the 'future of work', making us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Occupancy Planner
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Workplace Occupancy Planner role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your research game on! Dive deep into the companies you're interested in. Understand their workplace strategies and challenges, so you can tailor your conversations and show how you can add value right from the get-go.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by running through common questions related to occupancy management and project coordination. Use real-life examples from your experience to demonstrate your skills and how they align with the role.
✨Tip Number 4
Don't forget to apply through our website! We love seeing candidates who are genuinely interested in joining us. Plus, it gives you a chance to showcase your enthusiasm for the role and the company culture.
We think you need these skills to ace Workplace Occupancy Planner
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Workplace Occupancy Planner role. Highlight your experience in workplace planning and data analysis, and show us how you can support our business needs with your skills.
Showcase Your Coordination Skills:We want to see your ability to manage multiple requests and coordinate with various teams. Use specific examples from your past experiences to demonstrate how you've successfully handled similar tasks in a matrixed environment.
Be Clear and Concise:When writing your application, keep it structured and to the point. We appreciate strong written communication, so make sure your documents are well-organised and free of jargon. This will help us understand your thought process better!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter team!
How to prepare for a job interview at JLL
✨Know Your Stuff
Before the interview, dive deep into the role of a Workplace Occupancy Planner. Familiarise yourself with workplace strategy concepts, occupancy management, and how to analyse headcount data. This will not only help you answer questions confidently but also show your genuine interest in the position.
✨Showcase Your Coordination Skills
Be ready to discuss specific examples of how you've successfully coordinated projects in the past. Highlight your experience with intake processes, approvals, and working with cross-functional teams. Use the STAR method (Situation, Task, Action, Result) to structure your responses for clarity.
✨Prepare for Data Discussions
Since this role involves a lot of data analysis, brush up on your Excel skills and be prepared to talk about how you've used data to make decisions in previous roles. Think of scenarios where you’ve translated complex data into actionable insights, as this will demonstrate your analytical capabilities.
✨Communicate Clearly
Strong communication is key for this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you document decisions and track project progress. Good communication will help you stand out, especially when discussing how you manage multiple requests and priorities.
