At a Glance
- Tasks: Manage tender administration and support the sales team in fire protection projects.
- Company: Dynamic company focused on fire protection with a collaborative culture.
- Benefits: Competitive salary, generous holiday, pension scheme, and health care plan.
- Other info: Flexible remote/hybrid work options and opportunities for professional growth.
- Why this job: Join a vibrant team and make an impact in a growing industry.
- Qualifications: Administrative experience, strong communication skills, and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
About the role
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co‑ordinate with clients on deadlines, supporting our estimating teams, and maintaining filing systems across departments. Office/remote‑based role to suit individuals within a dynamic sales and estimating team supporting fire protection projects across various sectors. The position requires regular coordination with internal stakeholders and external clients, with occasional deadline‑driven periods requiring flexibility.
Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organise and file all tender enquiry documentation for the estimating team.
- Maintain accurate records of enquiry status, key dates and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents, including architectural and engineering drawings, design standards, technical specifications and client requirements to ensure completeness (training provided if necessary).
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client‑specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones and submission deadlines to inform the estimating workload schedule, including extension requests and bid/no‑bid confirmation.
- Assist in managing tender deadlines and alert relevant team members of upcoming submissions.
- Provide day‑to‑day administrative support to the Sales and Estimating team.
- Assist with the preparation of reports, presentations and departmental communications.
- Maintain departmental filing systems ensuring compliance with company QA.
- Support continuous improvement initiatives within the department by identifying opportunities to streamline processes.
- Coordinate with other departments (Design, Project Management, Commercial) to facilitate information flow and project handovers.
Qualifications
- Proven administrative experience, preferably within a construction, engineering or fire protection environment (essential).
- Ability to read and interpret technical drawings and specifications (training provided if necessary) (highly desirable).
- Familiarity with fire protection systems, terminology and industry standards (highly desirable).
- Previous experience in estimating or tendering environments (highly desirable).
- Experience with CRM or project management software preferred such as Goldvision, Salesforce etc (highly desirable).
- Excellent written and verbal communication skills along with a professional telephone manner and client‑facing communication skills (essential).
- Discretion when handling commercially sensitive information with exceptional attention to detail and accuracy (essential).
- Time management abilities with capacity to prioritise multiple competing demands (essential).
- Systematic approach to filing, documentation and data management (essential).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint or similar document management systems (highly desirable).
- Collaborative team player with proactive problem‑solving mindset (essential).
Benefits
- Competitive salary depending on relevant experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care plan.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16.00).
Tender & Sales Coordinator - Remote/Hybrid employer: JLL
Join a dynamic and supportive team as a Tender & Sales Coordinator, where your administrative skills will play a crucial role in managing the tender lifecycle for fire protection projects. Our remote/hybrid work culture promotes flexibility and work-life balance, while offering competitive benefits such as a generous holiday allowance, contributory pension scheme, and opportunities for professional growth within a collaborative environment. With a focus on continuous improvement and employee development, we are committed to creating a rewarding workplace that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Tender & Sales Coordinator - Remote/Hybrid
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in fire protection or related fields. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills in administration and tender management. Join relevant groups and engage with posts to show you're active in the field.
✨Tip Number 3
Practice your interview skills! Prepare for common questions related to tender coordination and sales support. Role-play with a friend or use online resources to boost your confidence before the big day.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our dynamic team. Plus, it shows you’re proactive and keen on the role!
We think you need these skills to ace Tender & Sales Coordinator - Remote/Hybrid
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Tender & Sales Coordinator role. Highlight your administrative experience, especially in construction or engineering, and showcase any relevant skills like CRM software proficiency.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our dynamic sales and estimating team. Mention your attention to detail and ability to manage multiple deadlines, as these are key for this role.
Showcase Your Communication Skills:Since this role involves liaising with clients and internal teams, make sure to demonstrate your excellent written and verbal communication skills in your application. A professional tone goes a long way!
Apply Through Our Website:We encourage you to apply through our website for the best chance of success. It’s the easiest way for us to keep track of your application and ensure it gets the attention it deserves!
How to prepare for a job interview at JLL
✨Know Your Tender Lifecycle
Familiarise yourself with the complete tender administration lifecycle. Be ready to discuss how you would manage enquiry files and documentation, as this role heavily revolves around these tasks. Showing that you understand the process will impress your interviewers.
✨Brush Up on Technical Knowledge
Since the role involves reviewing technical drawings and specifications, it’s a good idea to brush up on your knowledge of fire protection systems and industry standards. Even if you haven’t worked directly in this field, demonstrating your willingness to learn can set you apart.
✨Showcase Your Organisational Skills
This position requires excellent time management and organisational skills. Prepare examples from your past experiences where you successfully managed multiple deadlines or maintained filing systems. This will help illustrate your ability to handle the demands of the role.
✨Communicate Clearly and Confidently
As you'll be liaising with clients and internal teams, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. Consider preparing a few questions to ask during the interview to demonstrate your engagement and interest in the role.
