At a Glance
- Tasks: Manage tender administration, coordinate with clients, and support estimating teams.
- Company: Dynamic company in fire protection, offering a collaborative sales environment.
- Benefits: Competitive salary, generous holiday, pension scheme, and health care plan.
- Other info: Flexible office/remote role with opportunities for professional growth.
- Why this job: Join a vibrant team and make an impact in the fire protection industry.
- Qualifications: Administrative experience, strong communication skills, and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
About the role
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co‑ordinate with clients on deadlines, supporting our estimating teams, and maintaining filing systems across departments. Office/remote‑based role to suit individuals within a dynamic sales and estimating team supporting fire protection projects across various sectors. The position requires regular coordination with internal stakeholders and external clients, with occasional deadline‑driven periods requiring flexibility.
Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organise and file all tender enquiry documentation for the estimating team.
- Maintain accurate records of enquiry status, key dates and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents, including architectural and engineering drawings, design standards, technical specifications and client requirements to ensure completeness (training provided if necessary).
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client‑specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones and submission deadlines to inform the estimating workload schedule, including extension requests and bid/no‑bid confirmation.
- Assist in managing tender deadlines and alert relevant team members of upcoming submissions.
- Provide day‑to‑day administrative support to the Sales and Estimating team.
- Assist with the preparation of reports, presentations and departmental communications.
- Maintain departmental filing systems ensuring compliance with company QA.
- Support continuous improvement initiatives within the department by identifying opportunities to streamline processes.
- Coordinate with other departments (Design, Project Management, Commercial) to facilitate information flow and project handovers.
Qualifications
- Proven administrative experience, preferably within a construction, engineering or fire protection environment (essential).
- Ability to read and interpret technical drawings and specifications (training provided if necessary) (highly desirable).
- Familiarity with fire protection systems, terminology and industry standards (highly desirable).
- Previous experience in estimating or tendering environments (highly desirable).
- Experience with CRM or project management software preferred such as Goldvision, Salesforce etc (highly desirable).
- Excellent written and verbal communication skills along with a professional telephone manner and client‑facing communication skills (essential).
- Discretion when handling commercially sensitive information with exceptional attention to detail and accuracy (essential).
- Time management abilities with capacity to prioritise multiple competing demands (essential).
- Systematic approach to filing, documentation and data management (essential).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint or similar document management systems (highly desirable).
- Collaborative team player with proactive problem‑solving mindset (essential).
Benefits
- Competitive salary depending on relevant experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care plan.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16.00).
Sales Co-ordinator employer: JLL
As a Sales Co-ordinator in our dynamic team, you will thrive in a supportive work culture that values collaboration and continuous improvement. We offer competitive salaries, generous holiday allowances, and a comprehensive benefits package, all while working on impactful fire protection projects across various sectors. Our commitment to employee growth ensures you have access to training and development opportunities, making this an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Sales Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their fire protection systems and be ready to discuss how your skills can help them streamline their tender processes.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed documentation and deadlines in past roles. This will demonstrate your ability to handle the tender administration lifecycle effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our dynamic team.
We think you need these skills to ace Sales Co-ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Sales Co-ordinator role. Highlight your administrative experience, especially in construction or engineering, and showcase any relevant skills like CRM software proficiency. We want to see how you fit into our dynamic team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with our needs. Don’t forget to mention your attention to detail and time management skills – they’re essential for this position!
Showcase Your Communication Skills:Since this role involves liaising with clients and internal teams, make sure your written application reflects your excellent communication skills. Use clear and concise language, and don’t shy away from showing your professional telephone manner in your examples.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you get all the updates directly. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at JLL
✨Know Your Tender Lifecycle
Familiarise yourself with the tender administration lifecycle before the interview. Understand how to manage enquiry files and documentation, as this will show your potential employer that you’re ready to hit the ground running.
✨Brush Up on Technical Knowledge
Since the role involves reviewing architectural and engineering drawings, it’s a good idea to brush up on your ability to read and interpret these documents. Even if training is provided, demonstrating your willingness to learn can set you apart.
✨Showcase Your Communication Skills
Prepare to discuss examples of how you've effectively communicated with clients and internal teams in the past. Highlighting your professional telephone manner and client-facing skills will be crucial for this role.
✨Demonstrate Your Organisational Skills
Be ready to talk about your experience with filing systems and data management. Share specific examples of how you’ve maintained accurate records and managed multiple deadlines, as this is essential for success in the Sales Co-ordinator position.
