Moves & Change Manager

We are seeking an experienced Moves and Changes Manager to help manage the strategic relocation from our existing global headquarters and manage ongoing move and change initiatives. This role is critical to ensuring seamless transitions, minimal business disruption, manage vendor relationships and cost-effective execution across all relocation phases.

Key Responsibilities

• Strategic Planning and Execution: Implement comprehensive relocation strategies for global headquarters transition, coordinating multiple workstreams and ensuring minimal business disruption.
• Strategic Planning and Execution: Oversee end-to-end project management from initial planning through post-move stabilization, managing timelines, budgets, and resource allocation across all relocation phases.
• Asset Management and Space Optimization: Conduct audits of all furniture assets across locations, maintaining accurate and current asset management spreadsheets.
• Asset Management and Space Optimization: Lead decluttering initiatives throughout the building, coordinating with department heads to identify redundant, obsolete, or damaged items for disposal, donation, or recycling.
• Floor Decommissioning and Asset Disposition: Plan and execute systematic decommissioning of office floors in coordination with lease termination schedules.
• Floor Decommissioning and Asset Disposition: Develop detailed floor-by-floor transition plans that sequence employee relocations, asset removal, and space handovers.
• Floor Decommissioning and Asset Disposition: Manage logistics of asset removal, coordinate pickup schedules with multiple vendors, and ensure proper documentation for tax deductions, environmental compliance, and audit trails.
• Operational Coordination: Coordinate physical moves of personnel and equipment across multiple locations.
• Operational Coordination: Partner with internal teams to support business requirements during transitions.
• Vendor Management and Procurement: Manage relationships with moving companies, furniture vendors, technology installers, and construction contractors.
• Vendor Management and Procurement: Oversee vendor performance and ensure compliance with building policies and safety regulations.
• Space Planning and Design Coordination: Collaborate with space planners and design teams to understand layout requirements and furniture specifications.
• Space Planning and Design Coordination: Review architectural drawings and ensure alignment between design intent and practical execution requirements.
• Communication and Stakeholder Management: Serve as primary point of contact for move-related communications.
• Communication and Stakeholder Management: Develop and distribute detailed move schedules.
• Communication and Stakeholder Management: Conduct pre-move meetings and post-move evaluations to ensure satisfaction and identify improvement opportunities.

Essential Skills And Competencies

• Strong organizational and project management capabilities with ability to manage multiple projects simultaneously under tight deadlines.
• Excellent communication and stakeholder management abilities.
• Problem-solving abilities and flexibility to adapt to changing requirements and unexpected challenges.

Required Qualifications

• Experience: Minimum 3-5 years of experience in facilities management, project management, or move coordination. Previous experience managing multiple concurrent projects and vendor relationships required.
• Technical Skills: Experience in project management software, Microsoft Office Suite, and facilities management systems. Familiarity with AutoCad and architectural drawings preferred.

Physical And Work Environment Requirements

• This position requires regular site visits to various office locations.
• Flexibility to work extended hours and weekends during critical move phases.
• Travel between properties.
• Position duration is project-based, estimated 18 months plus with potential for permanent placement based on business needs.

The successful candidate will play a pivotal role in shaping our organization's future workspace strategy while ensuring operational excellence throughout this transformational period.