At a Glance
- Tasks: Manage financial operations, process invoices, and provide analytical support.
- Company: Join JLL, a leader in real estate and investment management.
- Benefits: 12-month contract with potential extension and career growth opportunities.
- Other info: Dynamic work environment in London with a focus on inclusivity.
- Why this job: Shape the future of real estate while developing your finance skills.
- Qualifications: Experience in finance administration and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Location: 40 Leadenhall, London
Contract Type: 12 months FTC (potential for extension)
What this job involves: As our Finance Administrator, you will play a pivotal role in the seamless financial operations of the 40 Leadenhall portfolio. You will be a key point of contact, ensuring the highest standards of financial management and general administrative support. Your responsibilities will include managing a service charge budget, processing invoices, reconciling accounts, and providing crucial analytical support.
What your day to day will look like:
- POs – Raising on system, Coding (comms to ops team), POs for filing
- Invoices – Monthly list, Coding, Month end approvals
- Budget Summary Overview – Monthly updating, Reporting to team quarterly
- Recharge Process – Submitting for invoices to be raised, Collating backup and evidence, Back up and calcs. Rec with Yardi
- NR – Rec with Yardi
- Amenity & Wellbeing – Allocating costs and administering the process throughout, ending in updating tracker
- Utilities & Rates Bills – Overall monitoring of utility and rates bills and instant payments on Yardi.
- Accrual process – monitoring and updating requests
- Journals – rec system with trackers to journal regularly
- Receivables – tracking payments received
- Procurement/Adding to Voyager – Collating data required for onboarding, Submitting request and tracking progress
- Governance – Contracts, Accreditations, Insurance details, Costs, Proposals, Contact names – Tracker
- Contract Variations – Tracking contract costs, Updating CVF forms – Rec with PO’s & finance team
- Quotes – Tracking, updating, rec with Invoicing and payments
- Reports – Expenditure, Schedules, PO’s, Payables -SC, DR, NR, INS, CP
- Updating multiple finance trackers
Location: On-site – London, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
Finance Administrator in London employer: JLL
At JLL, we pride ourselves on being an excellent employer that fosters innovation and collaboration in the dynamic field of workplace management. Our inclusive work culture encourages professional growth through diverse projects and networking opportunities, making it an ideal environment for those looking to advance their careers while contributing to impactful initiatives. Located in a vibrant area, our team enjoys not only competitive benefits but also the chance to be part of transformative projects with leading businesses worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Administrator in London
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like JLL.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
✨Stay Active on Job Boards and Company Websites
Keep your eyes peeled on job boards specifically for finance roles. Companies like JLL might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Finance Administrator in London
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at JLL will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at JLL. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give JLL confidence in your short-term commitment to the role.
How to prepare for a job interview at JLL
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with JLL.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure JLL that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
