At a Glance
- Tasks: Coordinate engineering resources and optimise work schedules for maximum efficiency.
- Company: Join JLL, a leader in real estate services with a vibrant culture.
- Benefits: Enjoy a competitive salary, career growth, and a supportive work environment.
- Other info: Fast-paced office role with opportunities for professional development.
- Why this job: Make a real impact by shaping the future of real estate with innovative solutions.
- Qualifications: 1+ year in scheduling or resource coordination; strong organisational skills required.
The predicted salary is between 36000 - 44000 £ per year.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Role Purpose: The Scheduler is a vital operational role responsible for coordinating and optimizing the deployment of engineering resources, managing work schedules, and ensuring efficient allocation of technicians to planned and reactive maintenance activities. This position requires strong organizational skills, technical understanding, and the ability to balance multiple priorities to maximize productivity and service delivery.
Key Responsibilities:
- Resource Scheduling & Optimization
- Create and maintain schedules for engineers and technicians
- Optimize resource allocation to maximize productivity
- Identify and resolve double-bookings or scheduling overlaps
- Coordinate work schedules to minimize disruptions and optimize efficiency
- Negotiate priority when multiple demands compete for the same resources
- Maintain scheduling documentation and communicate updates to affected parties
- Assign work and delegate responsibilities based on team capabilities
- Liaise with vendors or external partners for coordinated scheduling
- Increase productivity and reduce nonproductivity with "Looking for Work" reports
- PPM & Planned Work Management
- Review PPM schedules with appropriate stakeholders
- Coordinate PPM activities to ensure compliance with maintenance plans
- Ensure statutory, mandatory, and routine inspections are scheduled appropriately
- Reactive Work Coordination
- Coordinate immediate response to urgent/emergency callouts
- Balance reactive demands against planned work schedules
- Ensure appropriate technician allocation based on job requirements
- Manage reactive work priorities and escalations
- Permit & Safety Coordination
- Application for customer permits and management (Safety – Permitting)
- Ensure all necessary safety measures are in place before issuing permits
- Communication & Stakeholder Management
- Communicate with clients or customers to confirm appointments
- Liaise with vendors or external partners for coordinated scheduling
- Communicate updates to customers regarding their requests
- Maintain effective communication with engineering teams regarding schedule changes
- Administrative & Documentation
- Document solutions and maintain knowledge base articles
- Maintain accurate scheduling records and audit trails
- Ensure compliance paperwork is coordinated with scheduled activities
- Track and report on scheduling metrics and KPIs
- Resource Optimization
- Match technician skills and qualifications to job requirements
- Consider geographic locations to minimize travel costs
- Balance workloads to prevent overtime where possible
- Identify and fill scheduling gaps proactively
- Stakeholder Satisfaction
- Maintain clear communication with clients regarding appointment times
- Coordinate with vendors and subcontractors for seamless service delivery
- Respond promptly to scheduling queries and change requests
- Manage customer expectations regarding appointment availability
- Compliance & Safety
- Ensure all necessary permits are in place before work commences
- Verify technician competencies match job requirements
- Schedule work in compliance with safety protocols and regulations
- Maintain accurate documentation for audit purposes
- Systems & Technology
- Proficiency in CAFM systems (e.g., Corrigo, Maximo, SAP)
- Advanced scheduling software experience
- Strong Microsoft Office skills (especially Excel, Outlook)
- Ability to generate reports and analyse scheduling data
Qualifications & Experience
Essential:
- Proven 1+ Year experience in scheduling or resource coordination role
- Strong organizational and multitasking abilities
- Proficiency with scheduling and CAFM systems
- Excellent communication skills
- Understanding of facilities management or field service operations
Desirable:
- Previous experience in facilities management or property services
- Knowledge of building services trades and competencies
- Experience with permit-to-work systems
- Understanding of PPM and reactive maintenance requirements
- Customer service experience
Typical Working Conditions:
- Office-based role
- Standard business hours with occasional extended hours during peak periods or emergencies
- Fast-paced environment requiring quick decision-making
- High volume of communications (phone, email, system alerts)
- May require occasional out-of-hours support for emergency scheduling
What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you...
Apply today at www.jll.com/en-uk/careers
Engineering Scheduler in London employer: JLL
At JLL, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. Our EMEA Small Works Program Lead role not only provides opportunities for professional growth through diverse project exposure but also ensures a supportive environment where governance and risk management are prioritised. With a commitment to employee development and a focus on meaningful contributions, JLL stands out as a rewarding place to advance your career in facilities management.
StudySmarter Expert Advice🤫
We think this is how you could land Engineering Scheduler in London
✨Join Engineering Meetups!
Get yourself along to local engineering meetups or tech conferences. These are great places to connect with like-minded folks and industry leaders who might just have a lead on that full-time Engineering Scheduler role you’re after at JLL.
✨Show Off Your Projects!
Don’t be shy about showcasing your engineering projects. Whether it’s a funky app, a mechanical design, or a complex algorithm, having a solid portfolio on platforms like GitHub can really make you stand out. Plus, it gives potential employers at JLL a taste of what you can bring to the table!
✨Engage with Online Communities
Dive into engineering forums and online communities, like Reddit or specific engineering Discord channels. Sharing your insights, asking questions, and being active can help you build connections that might lead to job opportunities at JLL.
✨Apply Through Company Websites
When you spot a role like Engineering Scheduler at JLL, apply directly through their website. Often, this can show your genuine interest in the company and you might just get noticed quicker than via typical job boards.
We think you need these skills to ace Engineering Scheduler in London
Some tips for your application 🫡
Showcase Your Technical Expertise:When applying for an engineering role like Engineering Scheduler, it’s essential to highlight your technical skills. Include any relevant software or tools you're proficient in on your CV—think CAD software, simulation tools, or programming languages. Don't skimp on any engineering projects you've worked on that demonstrate your ability to solve complex problems.
Focus on Results and Impact:In the engineering world, we love numbers and real-world impact. Quantify your achievements wherever possible—like reducing costs by a certain percentage, improving efficiency, or successfully completing a project ahead of schedule. This gives your future employers at JLL a clear picture of the value you can bring.
Craft a Compelling Cover Letter:Use your cover letter to express your passion for engineering and explain why you’re drawn to JLL specifically. Share what aspects of their work excite you and how your values align with theirs. This is your chance to show a bit of personality while keeping it professional!
Include Relevant Certifications:If you have any engineering certifications, especially ones that are recognised in your field, make sure to feature them prominently on your CV. They demonstrate not just your knowledge, but also your commitment to professional development, which is something we at StudySmarter value highly.
How to prepare for a job interview at JLL
✨Brush Up on Core Engineering Principles
Before heading into the interview with JLL, make sure you're solid on the fundamental engineering principles relevant to the role. Be ready to discuss concepts such as thermodynamics, fluid mechanics, or structural analysis, depending on the specifics mentioned in the job description. Don’t skip any hands-on projects or coursework; these can be excellent talking points!
✨Show Off Your Problem-Solving Skills
Expect technical questions or case studies during your interview—after all, engineering is all about solving problems! Prepare a few examples of how you've tackled engineering challenges in the past, whether at university or in any practical experience. Practising with mock technical interviews can really help you articulate your thought process and solutions.
✨Relate Your Experience to the Role
In a full-time role, employers like JLL want to see that you can adapt and grow within their team. Be ready to discuss how your previous internships, projects, or studies relate directly to the work you'll be doing. Highlight specific experiences that showcase your collaborative skills and how you've successfully worked within a team environment.
✨Know Your Tools and Software
Most engineering roles require familiarity with specific tools and software. Prepare to talk about your proficiency with programmes like AutoCAD, MATLAB, or SolidWorks if they’re relevant to the role. Even better, have examples of projects where you’ve used these tools, as it'll demonstrate your hands-on experience and readiness for the job.
