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For Companies At a Glance
- Tasks: Coordinate exciting projects across EMEA, ensuring smooth logistics and communication.
- Company: Join a leading global firm known for its innovative approach and collaborative culture.
- Benefits: Enjoy a competitive salary, health benefits, and opportunities for professional growth.
- Why this job: Be part of impactful projects that shape client experiences and enhance workplace environments.
- Qualifications: Strong communication skills, analytical mindset, and ability to manage multiple priorities.
- Other info: Dynamic role with potential travel and weekend work, perfect for those seeking real-world experience.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Reporting into EMEA Technical Project Manager, the EMEA Project Coordinator will support BlackRock in the delivery of all MAC projects to client sites across the EMEA portfolio. The role will assist in the coordination and logistics of occupancy and people/desks movements, deliver broad MAC programs and projects, and support the wider facilities team in its day-to-day operations when workload permits. Engage with local teams and vendors supporting the local offices with the logistics of the moves and projects.
Responsibilities
- Build and maintain effective lines of communication with Client/JLL/Vendors to ensure effective and timely decision making and on-time delivery of MACs.
- Prepare and maintain specific reports and trackers.
- Support the management of dependencies with all teams and ensure resource requirements are met.
- Provide transparent, factual visibility and communication of progress and points of escalation to key stakeholders.
- Maintain discretion and confidentiality regarding all discussed MAC plans and dealings.
- Work closely with and support the JLL EMEA Technical Project Manager in coordinating all reporting documents for the assessment of MACs, including tracking of Feasibility Reports, Costings, and MAC Packages.
- Seek to continuously improve processes, systems, and overall client satisfaction.
- Collaborate with the JLL EMEA Technical Project Manager teams on the planning of future operations and portfolio management.
- On receipt of MAC Scope & Drawings, capture details, record on the relevant systems, track progress including due dates and all costs for all workstreams.
- Support the EMEA Technical Project Manager team in scoping, defining, planning, and executing Programs and projects ensuring that all assumptions are validated and quantified.
- On receipt of cost approval (purchase order), raise relevant orders for specialist vendors.
- Prepare for regular MAC meetings with all teams by regularly chasing outstanding actions.
- Take accurate meeting minutes and attendance records and circulate.
- Input and manage MACs on the computerised maintenance management system (Corrigo), a key tracking and reporting platform.
- Manage access and security arrangements for vendors.
- Track all occupancy changes (desk swap, office layout changes) and maintain precise records.
- Communicate clearly and professionally with all parties, manage general queries, clarify concerns, and identify solutions.
- Compile specific and accurate MAC Weekly reports and trackers and handover documents on completion of projects.
- Support the management of MACs within the CDM process through preparation and submission of documentation and accurately filing for audits.
Health & Safety Management
- Proactively promote a “Safety First” culture in line with the JLL Cardinal Rules of Safety.
- Ensure that all employees are aware of Hygiene, Health and Safety policies and procedures and Fire Regulations.
- Compliance with in-country legislation across the regional offices.
- Record and report all accidents within the location adhering to location and company procedures.
- Ensure all equipment is well maintained and in good working order.
- Ensure that all company procedures and work instructions are fully understood and practised by all employees.
Working Life
- The role will operate across the EMEA portfolio.
- The main business language spoken is English.
- The role will report to the EMEA Technical Project Manager.
- The role will operate over a 5-day week, Monday to Friday.
- On occasion, there will be a requirement to work weekends or public holidays, arranged in advance.
- There may be a requirement to travel.
Desired Skills & Experience
- Ability to work independently and within a team dynamic, managing multiple priorities and deadlines.
- Strong and proven analytical, statistical reporting, and forecasting skills.
- Good problem-solving skills.
- Ability to read and analyze drawings, plans, schedules, schematics.
- Awareness of EHS.
- Excellent written & verbal communication skills, proficient with Microsoft Office tools and Smartsheets.
- Client-facing experience in a quality-driven environment.
- Exposure within a global corporate organization.
EMEA Project Coordinator in London employer: JLL
Contact Detail:
JLL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EMEA Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on platforms like LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that EMEA Project Coordinator role.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. We recommend practising common interview questions and tailoring your answers to highlight your experience with project coordination and logistics. Show them you’re the perfect fit for their team!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to remind them why you’re the ideal candidate for the job.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications with us!
We think you need these skills to ace EMEA Project Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EMEA Project Coordinator role. Highlight relevant experience and skills that match the job description, like project coordination and communication. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific projects you've worked on and how they relate to the responsibilities listed in the job description. We love a good story!
Show Off Your Communication Skills: Since this role involves a lot of communication with clients and vendors, make sure your application reflects your strong written communication skills. Keep it clear, concise, and professional. We appreciate clarity just as much as you do!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at JLL
✨Know Your MACs
Familiarise yourself with the specifics of MAC (Moves, Adds, Changes) projects. Understand the processes involved and be ready to discuss how you can contribute to effective planning and execution. This will show your potential employer that you're not just interested in the role, but that you also have a solid grasp of what it entails.
✨Communication is Key
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and professionally. Prepare examples of how you've successfully communicated in past roles, especially in challenging situations. This will demonstrate your ability to maintain effective lines of communication, which is crucial for the position.
✨Show Your Problem-Solving Skills
Be ready to discuss specific instances where you've tackled challenges or improved processes in previous roles. Highlight your analytical skills and how they helped you make informed decisions. This will reassure the interviewers that you can handle the complexities of project coordination effectively.
✨Prepare for the Unexpected
Given the dynamic nature of project coordination, think about potential scenarios that could arise during a project and how you would address them. This could include managing tight deadlines or unexpected changes. Showing that you can think on your feet will impress the interviewers and highlight your readiness for the role.