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For Companies At a Glance
- Tasks: Manage daily operations and ensure excellent service at our client site.
- Company: Join JLL, a leader in real estate and investment management.
- Benefits: Inclusive culture, career development, and competitive rewards.
- Why this job: Shape the future of real estate while building valuable skills.
- Qualifications: 5 years in facilities or property management with strong customer service skills.
- Other info: Dynamic environment with opportunities for growth and collaboration.
The predicted salary is between 30000 - 42000 £ per year.
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line.
Location: 3 Kings Inch Place, Renfrew, Glasgow, PA4 8WF
Role Purpose
An exciting opportunity has arisen for an Assistant Facilities Manager. The Assistant Facilities Manager will be responsible for the full day to day delivery at our client site and be the on-site point of contact for the key stakeholders.
Responsibilities
- Client/Stakeholder Management
- Full ownership of the reception and courier services
- Deliver excellent customer service to meet on-site client’s expectations
- Build and develop effective relationships with key stakeholders and/or client and be comfortable working across all levels
- Monitor procedures to ensure client’s expectations are conveyed and worked upon
- Procurement & Vendor Management
- Support vendors including hard and soft skills to deliver services on time and within budget
- Support vendor procurement processes in accordance with agreed client procurement guidelines as well as JLL procurement best practices
- Contracts Management
- Ensure that all contracts are professionally delivered at the right cost and in line with the JLL Code of Ethics
- Support in monitoring expiry of contracts and initiate re-procurement if needed
- Continually assess contracts to ensure best value delivered to the client
- Finance Management / Cost Control / Profitability
- Assist in ensuring that the site’s financial operations are meeting targets and control requirements
- Assist and monitor financial processes to ensure account payable procedures are followed at all times
- Raise PO’s and keep track on site spend
- Health & Safety Management
- Implement and manage safety procedures to ensure the provision of a safe working environment following JLL EHS processes and procedures
- Ensure compliance with statutory regulations on fire, health and safety standards
- Site Operations Management
- Implement Industry Best Practice operations
- Assist and monitor to ensure all building procedures and performance measures are maintained at all times
- Seek ways to reduce costs and improve operational standards
- Risk Management
- Assist in the implementation and management of a property risk management program
- Support the implementation and monitoring of disaster recovering and business continuity plans
- Follow established escalation procedures and incident reporting procedures
- Adhere to JLL business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Sound like you? To apply you need to be able to demonstrate the following skills and experience:
- Minimum of 5-year experience in facilities, property management, hospitality or related field
- Customer service and Reception skills
- Able to demonstrate knowledge of local health and occupational safety requirements
- Highly experienced in budget management and financial analysis
- Strong communicator
- Experience of contractor management
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today at jll.com/careers.
Assistant Facilities Manager in Glasgow employer: JLL
Contact Detail:
JLL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Facilities Manager in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current JLL employees on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching JLL's values and recent projects. Show us you’re not just another candidate; demonstrate how your skills align with our mission to shape a brighter way forward.
✨Tip Number 3
Practice your responses to common interview questions, especially around client management and financial operations. We want to see your confidence and expertise shine through!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us you’re genuinely interested in the role. Apply through our website to keep it official!
We think you need these skills to ace Assistant Facilities Manager in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Facilities Manager role. Highlight relevant experience in facilities management, customer service, and budget management. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about this role and how your background makes you a great fit. Be sure to mention any specific experiences that relate to the responsibilities outlined in the job description.
Showcase Your Communication Skills: As an Assistant Facilities Manager, strong communication is key. In your application, demonstrate your ability to build relationships and convey information clearly. This could be through examples of past experiences or projects where you excelled in stakeholder management.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at JLL
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of an Assistant Facilities Manager. Familiarise yourself with JLL's values and how they align with your experience in facilities management, customer service, and financial oversight.
✨Showcase Your Communication Skills
As this role involves building relationships with stakeholders, be prepared to discuss examples of how you've effectively communicated in previous roles. Highlight any experiences where you’ve managed client expectations or resolved conflicts.
✨Demonstrate Financial Acumen
Since budget management is crucial, come ready to talk about your experience with financial analysis and cost control. Bring specific examples of how you've successfully managed budgets or improved profitability in past positions.
✨Safety First
Health and safety management is a big part of this role. Be prepared to discuss your knowledge of local health and safety regulations and any relevant procedures you've implemented in previous jobs to ensure a safe working environment.
