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- Tasks: Support event coordination and execution for exciting experiences like festivals and art installations.
- Company: Join JLL, a diverse employer committed to inclusivity and supporting the LGBTQ+ community.
- Benefits: Gain hands-on experience in event management with opportunities for growth and learning.
- Why this job: Be part of a creative team delivering memorable events that impact communities positively.
- Qualifications: Relevant experience in event coordination, strong communication skills, and a willingness to learn.
- Other info: Work closely with top brands and stakeholders while developing your industry knowledge.
The predicted salary is between 28800 - 43200 £ per year.
JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Join the JLL team and provide essential support as an Event & Activation Assistant on the Hammerson account, a key client for JLL. In this role, you will support the coordination of events and activation experiences across Hammerson\’s destinations, working closely with the Hammerson Marketing & Placemaking and Brand Partnerships Teams, the JLL Property & Asset Management team, and the Destination teams.
Working under the guidance of the Event & Activation Manager, you will assist across a diverse portfolio of experiences that span the cultural landscape whilst consistently delivering exceptional creative execution. Your remit will encompass everything from live music festivals and sporting events to light shows, art installations, and retail brand activations. This offers the opportunity to develop expertise across multiple event categories, from intimate VIP gatherings to mass-attendance public experiences.
As the Event & Activation Assistant, you will assist in implementing event plans, reviewing documentation, and supporting stakeholder relationships to ensure the successful execution of events, from initial concept development through to completion.
Key Responsibilities
Stakeholder Support
Assist in maintaining relationships Hammerson’s Marketing & Placemaking and Brand Partnerships Teams, Destination management teams, and relevant key stakeholders
Provide administrative support for stakeholder communications and meetings
Planning and Coordination
Support the Event & Activation Manager in developing event timelines and schedules
Gather and organise documentation for insurance and risk management purposes
Assist with compiling information on legislative and licensing requirements
Collect technical specifications for events and maintain production records
Create and maintain briefing materials for Destination teams and Event Organisers
Schedule and prepare for pre-event planning meetings
Health, Safety & Security
Assist in the collection and organisation of event safety documentation
Support compliance processes related to the Working Practices Manual
Help monitor adherence to H&S and Environmental procedures
Upload and organise event management documentation to JLL\’s risk management platform
Track security requirements and supporting documentation
Supplier Coordination
Liaise with suppliers to collect necessary H&S, security, install/de rig documentation
Communicate contractor management protocols and access requirements
Provide on-site assistance during building, event, and break down stages
Team Support
Attend internal stakeholder meetings and take detailed notes
Maintain records of all events, communications and documentation
Report directly to the Event & Activation Manager
Post-Event Activities
Collect feedback from events for analysis and key learnings
Help document incidents and compile reports
Assist in analysing event performance metrics
The Candidate
Relevant experience in event coordination or production assistance. The ideal candidate should have good communication skills, basic understanding of event safety requirements, confident managing multiple stakeholders and strong organisation skills.
Experience in supporting event management plans, maintaining documentation, and basic knowledge of Health, Safety and Security practices is important. The candidate should be comfortable building relationships with various stakeholders and have a willingness to learn about relevant legislation including the Health and Safety at Work Act and The Terrorism (Protection of Premises) Act – (Martyn\’s Law).
Competencies and Attributes
Detail-oriented with excellent organisational skills
Clear communication abilities both written and verbal
Proficiency with digital document management systems
Ability to work under supervision while showing initiative
Willingness to learn and develop industry knowledge
Team player who maintains positive working relationships
Basic understanding of commercial considerations
Location:
On-site –Birmingham, GBR, Bristol, GBR, London, GBR, Reading, GBR
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call +44 (0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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Event & Activation Assistant employer: JLL
Contact Detail:
JLL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event & Activation Assistant
✨Tip Number 1
Familiarise yourself with the key stakeholders involved in the events you'll be assisting with. Understanding their roles and how they interact can help you build strong relationships, which is crucial for success in this position.
✨Tip Number 2
Gain a basic understanding of health and safety regulations relevant to event management. This knowledge will not only boost your confidence but also demonstrate your commitment to ensuring safe and compliant events.
✨Tip Number 3
Showcase your organisational skills by preparing a mock event timeline or checklist. This will give you practical experience in planning and coordination, making you stand out as a proactive candidate.
✨Tip Number 4
Be ready to discuss your previous experiences in event coordination during interviews. Highlight specific examples where you successfully managed multiple tasks or collaborated with various teams to achieve a common goal.
We think you need these skills to ace Event & Activation Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and required skills for the Event & Activation Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Compelling CV: Ensure your CV is up-to-date and clearly outlines your relevant experience in event coordination or production assistance. Use bullet points to make it easy to read and focus on achievements that demonstrate your organisational and communication skills.
Write a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that showcase your ability to manage multiple stakeholders and your understanding of health and safety practices in events.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at JLL
✨Showcase Your Event Coordination Experience
Be prepared to discuss your previous experience in event coordination or production assistance. Highlight specific events you've worked on, your role in them, and how you contributed to their success.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Use examples from past experiences where effective communication made a difference in an event's outcome.
✨Familiarise Yourself with Health and Safety Regulations
Brush up on relevant legislation such as the Health and Safety at Work Act and Martyn's Law. Showing that you understand these regulations will demonstrate your commitment to safety and compliance in event management.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask about the role and the company. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
